10 G Suite tips to onboard team members

Devices and cup with pencils and ruler

gray bar

1

Manage onboarding processes and paperwork online" "

Cut down on paperwork by moving all your administrative onboarding processes online. With Forms, you can create electronic forms to gather new employee information, collect policy-acknowledgement signatures, and more—in just minutes. These forms are easy to update and can be accessed from kiosks, computers, or mobile devices.

Learn how

Forms

gray bar

2

Create effective onboarding documents with your team" "

Onboarding new team members requires a large amount of content, including health and safety procedures, professional employment contracts, employee handbooks, and so on. Use Docs with your team to create content at the same time, provide specific feedback through real-time comments, and produce documents that capture everyone’s perspective.

Learn how

Docs

gray bar

3

Set up simple new employee checklists" "

Create checklists in Sheets that include all the tasks new employees need to get up to speed, such as software training, company policy reviews, and more. If employees have a question about a task, they can insert a comment in the spreadsheet and get instant feedback.

Learn how

Sheets

gray bar

4

Store all onboarding materials in one place for quick and easy sharing" "

Store all your onboarding materials in a shared drive and share it with your organization and any new employees. Onboarding staff can edit, comment, or view the materials from any device, and other team members can see the changes and add feedback in real time. Updates are automatically pushed out to everyone immediately, so the resources stay up to date and consistent for incoming employees.

Learn how

Shared drives

gray bar

5

Simplify the onboarding process by creating a central training website" "

New employees often get lost in large or distributed companies, which is why most turnover occurs within the first few months of employment. Create a Sites webpage with all your onboarding and training resources so they can quickly get up to speed and easily find important reference materials in one place.

Learn how

Sites

gray bar

6

Create impactful training modules and presentations" "

Want to create training modules for new team members? Need to prepare a presentation for new employee orientations? Jump in to Slides with your team to turn your key messages and information into an impactful training program.

Learn how

Slides

gray bar

7

Train new employees anytime, anywhere" "

Have a distributed workforce that needs timely training? Want to reduce onsite training costs? With YouTube Live, you can easily deliver a live talk to new staff members and hold a Q&A session. Use Hangouts Meet to conduct virtual training classes across the globe while saving time and travel costs. Share the recording and other materials in Drive or in a shared drive.

Learn how

gray bar

8

Hold office hours or mentoring workshops" "

Even with training programs in place, new employees often have a lot of questions when they get started—help them settle in faster with office hours or one-to-one mentoring workshops. Create bookable appointment slots in Calendar, then share a link to your calendar with incoming employees.

Learn how

Calendar

gray bar

9

Set up a welcome event for new team members" "

Help new employees feel like part of the team by organizing a welcome event in Calendar. Send a team-wide invite along with a welcome note introducing new employees and the venue information. Keep your event on track by collecting responses and sending out reminders.

Learn how

Calendar

gray bar

10

Improve information sharing between new employees" "

Use Google+ social communities within your organization to help new employees learn from one another, share ideas, and create a sense of support and community.

Learn how

Google+

gray bar

Was this helpful?
How can we improve it?