Top 10 ways to use G Suite for project management

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Project management software displayed, stickies, globe, etc.

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1

Track, update, and collaborate on project tasks " "

Create dynamic project plans and Gantt charts in Sheets to manage your projects, assignments, and deadlines. Team members across the globe can update their progress directly in the spreadsheet so it's always up to date.

Learn how

Sheets

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2

Communicate with your entire team using one address " "

When you need to share information with your project team, create a Groups email list. After you add your team to the group, you can send updates and resources to everyone at once using one email address.

Learn how

Groups

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3

Manage project or team schedules " "

Create shared Calendars to keep everyone up to date: project calendars to track milestones, deadlines, and reminders; team calendars for meetings, trainings, and vacations; and more. When you want to see who's available, just layer different calendars and look for open time slots.

Learn how

Calendar

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4

Securely store and share digital assets " "

Store your project documents, images, and other files in Drive or a shared drive and share them with your team. Drive's sharing and access controls make working together simple and secure. Any changes you make sync to the cloud where everyone can see up-to-date content.

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5

Find and organize important email quickly " "

Working on multiple projects with different teams? Use stars to mark certain email as important, or let Gmail’s Priority Inbox automatically sort and prioritize your messages for you. Then, set up filters and labels for specific projects so it’s easier to find and reply to email.

Learn how

Gmail

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6

Create impactful presentations " "

Create a Slides presentation to share your vision, establish key deliverables, and show your project's impact with graphs and charts. If you work with a distributed team, use built-in screen sharing during a Hangouts Meet video meeting to present to remote team members.

Learn how

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7

Build a project website " "

Build a Sites project hub to keep updates, timelines, deliverables, calendars, and documents in one place. Now your team has an organized one-stop destination for all important project information that anyone can access anytime, from any device.

Learn how

Sites

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8

Create and collaborate on documents " "

Create meeting agendas, project proposals, executive reports, and more in Docs. You can edit documents together in real time, chat within files, and get targeted feedback using comments and suggestions. Use the revision history feature to see who made which changes and when, or to revert to earlier versions.

Learn how

Docs

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9

Hold video meetings with your team " "

Hold Hangouts Meet video meetings with remote team members any time, from any device. Your team can save money and time on travel, but still get all the benefits of face-to-face contact.

Learn how

Hangouts Meet

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10

Prepare team members for meetings " "

Let team members preview relevant files before a meeting so everyone comes prepared to contribute ideas. Send a meeting invite in Calendar, and attach documents, spreadsheets, presentations, and other discussion items.

Learn how

Calendar

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