Switch from HCL Notes to Gmail

Learn the differences between HCL Notes and Gmail, and get best practices for collaboration at work or school.

On this page

• Comparison at a glance
• Related topics

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What you'll need

15 minutes

 Google Workspace account—Don't have one? Start your 14-day trial today.

Get Gmail: Web (mail.google.com), Android, or iOS

Note: The instructions in this guide are primarily web only. Get switching information for mobile devices.

Comparison at a glance

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In HCL Notes...	In Gmail...*
View email individually or in conversation mode	View email grouped in conversations or individually Email replies are grouped into conversations. Keeping all email together in a thread makes it easier to keep track of them and saves space in your inbox.  If you prefer to see email individually, you can turn off conversation view. For more details, see Get started with Gmail.
Organize email in folders	Organize email with labels From an email, click Label Create new. Enter the label name. (Optional) Click Nest label under and choose an existing label to place it under. Click Create. The new label automatically applies to your email. For more details, see Get started with Gmail.
Delete email	Archive or delete email Select one or more email. At the top, click Archive or Delete . For more details, see Get started with Gmail.
Flag email for follow up	Star important email or mark it as important Next to an email in your inbox, click Star or Important . (Optional) To see all your starred or important email, in the left sidebar, click Starred or Important.
Create a to-do item	Create a task list In Gmail, on the right, click Tasks . Click Add a taskenter your item. (Optional) To add a new task from an email, drag the email into a task list. For more details, see Get started with Gmail.
Find email using Search	Find email using Search On your computer, go to Gmail. In the Search Box at the top, enter what you'd like to find. Press Enter. A list of emails will show. To further refine the search, use the search filter chips below the Search Box or the search operators in the Search Box. By default, the search results are sorted by relevance. To sort by recency, above the results, click Most relevant Most recent.
Filter email using rules	Filter email using Rules Open Gmail. In the search box at the top, click Show search options  . Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.  At the bottom of the search window, click Create filter. Choose what you’d like the filter to do. Click Create filter. Note: When you create a filter to forward messages, only new messages will be affected. ​Additionally, when someone replies to a message you've filtered, the reply will only be filtered if it meets the same search criteria.

* Note: The instructions in this guide are primarily web only. Get switching information for mobile devices.

Related topics

To set up Gmail, or get troubleshooting help, try these guides instead:

• Set up Gmail
• Fix a problem with Gmail

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