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Switch from HCL Notes to Gmail

Learn the differences between HCL Notes and Gmail, and get best practices for collaboration at work or school.

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What you'll need

15 minutes

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Get Gmail: Web (, or iOS

Note: The instructions in this guide are primarily web only. Get switching information for mobile devices

Comparison at a glance

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In HCL Notes... In Gmail...*
View email individually or in conversation mode
View email grouped in conversations or individually

Email replies are grouped into conversations. Keeping all email together in a thread makes it easier to keep track of them and saves space in your inbox. 

If you prefer to see email individually, you can turn off conversation view. For more details, see Get started with Gmail.

Organize email in folders
Organize email with labels
  1. From an email, click Label and thenCreate new.
  2. Enter the label name.
  3. (Optional) Click Nest label under and choose an existing label to place it under.
  4. Click Create.

    The new label automatically applies to your email.

For more details, see Get started with Gmail.
Delete email
Archive or delete email
  1. Select one or more email.
  2. At the top, click Archive or Delete .
For more details, see Get started with Gmail.
Flag email for follow up
Star important email or mark it as important
  1. Next to an email in your inbox, click Star or Important .
  2. (Optional) To see all your starred or important email, in the left sidebar, click Starred or Important.
Create a to-do item
Create a task list
  1. In Gmail, on the right, click Tasks .
  2. Click Add a taskand thenenter your item.
  3. (Optional) To add a new task from an email, drag the email into a task list.

For more details, see Get started with Gmail.

Find email using Search
Find email using Search
  1. On your computer, go to Gmail.
  2. In the Search Box at the top, enter what you'd like to find.
  3. Press Enter. A list of emails will show. 
  4. To further refine the search, use the search filter chips below the Search Box or the search operators in the Search Box.
Filter email using rules
Filter email using Rules
  1. Open Gmail.
  2. In the search box at the top, click Show search options photos tune .
  3. Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search. 
  4. At the bottom of the search window, click Create filter.
  5. Choose what you’d like the filter to do.
  6. Click Create filter.

Note: When you create a filter to forward messages, only new messages will be affected. ​Additionally, when someone replies to a message you've filtered, the reply will only be filtered if it meets the same search criteria. 

Note: The instructions in this guide are primarily web only. Get switching information for mobile devices

Related topics

To set up Gmail, or get troubleshooting help, try these guides instead:

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.


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