Switching to Gmail from HCL Notes

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Now that you've switched from HCL® Notes® (formerly IBM® Notes) to G Suite, here are a few tips. They'll help you start using Gmail as your new email service. 


Get Gmail: mail.google.com | Android app | iOS app

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Comparison at a glance

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In HCL Notes... In Gmail...*
View email individually or in conversation mode
View email grouped in conversations or individually

Email replies are grouped into conversations. Keeping all email together in a thread makes it easier to keep track of them and saves space in your inbox. 

If you prefer to see email individually, you can turn off conversation view. For more details, see Get started with Gmail.
Organize email in folders
Organize email with labels
  1. From an email, click Label and thenCreate new.
  2. Enter the label name.
  3. (Optional) Click Nest label under and choose an existing label to place it under.
  4. Click Create.

    The new label automatically applies to your email.

For more details, see Get started with Gmail.
Delete email
Archive or delete email
  1. Select one or more email.
  2. At the top, click Archive or Delete .
For more details, see Get started with Gmail.
Flag email for follow up
Star important email or mark it as important
  1. Next to an email in your inbox, click Star Star or Important Important.
  2. (Optional) To see all your starred or important email, in the left sidebar, click Starred or Important.
Create a to-do item
Create a task list
  1. In Gmail, on the right, click Tasks " ".
  2. Click Add a taskand thenenter your item.
  3. (Optional) To add a new task from an email, drag the email into a task list.

For more details, see Get started with Gmail.
Find email using Search
Find email using Search
  1. In the Gmail search box, enter a search term. 
  2. Click a suggestion or click Search .
  3. (Optional) To narrow your search, at the right of the search box, click the Down arrow and thenadd your search criteriaand thenSearch.
Filter email using rules
Filter email using Rules
  1. In the search box at the top, click the Down arrow .
  2. Enter your search criteria.
  3. At the bottom of the search window, click Create filter.
  4. Select the Send template box and choose a template.
  5. Click Create filter.
*These instructions are primarily web only.
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