Switching to Gmail from HCL Notes

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Now that you've switched from HCL Notes (formerly IBM Notes) to Google Workspace, here are a few tips. They'll help you start using Gmail as your new email service.  Get Gmail: mail.google.com | Android app | iOS app

Comparison at a glance

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In HCL Notes...	In Gmail...*
View email individually or in conversation mode	View email grouped in conversations or individually Email replies are grouped into conversations. Keeping all email together in a thread makes it easier to keep track of them and saves space in your inbox.  If you prefer to see email individually, you can turn off conversation view. For more details, see Get started with Gmail.
Organize email in folders	Organize email with labels From an email, click Label Create new. Enter the label name. (Optional) Click Nest label under and choose an existing label to place it under. Click Create. The new label automatically applies to your email. For more details, see Get started with Gmail.
Delete email	Archive or delete email Select one or more email. At the top, click Archive or Delete . For more details, see Get started with Gmail.
Flag email for follow up	Star important email or mark it as important Next to an email in your inbox, click Star or Important . (Optional) To see all your starred or important email, in the left sidebar, click Starred or Important.
Create a to-do item	Create a task list In Gmail, on the right, click Tasks . Click Add a taskenter your item. (Optional) To add a new task from an email, drag the email into a task list. For more details, see Get started with Gmail.
Find email using Search	Find email using Search In the Gmail search box, enter a search term.  Click a suggestion or click Search . (Optional) To narrow your search, at the right of the search box, click the Down arrow add your search criteriaSearch.
Filter email using rules	Filter email using Rules Open Gmail. In the search box at the top, click the Down arrow . Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search. At the bottom of the search window, click Create filter. Choose what you’d like the filter to do. Click Create filter.

*These instructions are primarily web only.

 

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