Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition
As a Groups administrator, you can add members to, or remove them from, any target audiences created for your organization.
Manage members of a target audience
Before you begin
- Number of members—To encourage broad collaboration in your organization while helping to prevent accidental oversharing of items, it's usually best to add groups for departments or larger teams as members of a target audience rather than individual users.
- Types of groups you can add as members—You can add any type of group as a member, including:
For recommendations on using groups as members of a target audience, including how to use dynamic and security groups, see Best practices for deploying target audiences.
- Admin-created groups, including groups created using the Admin console, Admin SDK, and Cloud Identity APIs. These groups include dynamic groups and security groups.
- Non-admin created groups, including groups users create on groups.google.com and groups created outside your organization
If you add non-admin groups as members of a target audience: Keep in mind that membership of user-created or external groups can change at any time. For example, if you let users add external members to their groups, people outside your organization might be granted access to files shared with the target audience. Before adding a non-admin groups, consider whether it might affect the security or privacy of your organization's data.
- If adding external members and groups—Keep in mind:
- External members can receive shared items only if the service to which the target audience is applied allows sharing outside your organization.
- You can't add non-Google accounts or visitor accounts to a target audience.
- Chat discoverable spaces currently can't include external members. If a target audience that includes external members is selected for a discoverable space, the external members can't access it.
- Membership limits—The same membership limits apply to target audiences as they do for regular groups. For details, go to Understand Groups policies and limits.
To add members
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Directory
Target audiences.
- In the Target audiences list, click the name of the target audience, and then click Members
- Search for groups or users by entering the first few letters of their email address. When the group or user you want appears, select it.
Note: To add individual users as members, you'll also need the Users > Read admin privilege.
- When you finish selecting members, click Add.
Remove members from a target audience
If you remove a member from a target audience, they'll no longer has access to any files shared with the audience (unless those files are also shared with them directly or through another group).
To remove one or more members:
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
- In the list, click the name of the target audience.
- Click Members.
- (Optional) To remove one member: In the Members list, point to the member and click Remove.
- (Optional) To remove multiple members:
- In the Members list, check the box for each member you want to remove.
- Above the list of members, click Remove members.
- In the confirmation message, click Remove member or Remove members.
Next steps
Set target audiences for a Google service