Data Studio log events

Audit and investigation page: See what users are doing with Data Studio assets
Data Studio log events data is available for all Google Workspace and Cloud Identity editions.
You must be a Data Studio administrator to access data from this data source.
The audit log page has been replaced with a new audit and investigation page. For information about this change, go to Improved audit and investigation experience: What's new in Google Workspace.

You can use the audit and investigation page to run searches related to Data Studio log events. There you can view a record of actions to review actions taken on Data Studio assets created by users in your organization. For example, you can see when a user viewed a report, created a new exploration, or shared a data source.

Creating an extracted data source also creates a data source export event for the data source being extracted.

For other services and activities, such as Google Drive and user activity, see the list of log events.

Note: The Data Studio log events data source provides data for the previous 6 months. If you want to retain it for longer, you can export the log data.

For a full list of services and activities that you can investigate, such as Google Drive or user activity, read through the data sources for the audit and investigation page.

Open the audit and investigation page

Access Data Studio log event data

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. On the left, click Reportingand thenAudit and investigationand thenData Studio log events.

Filter the data

  1. Open the log events as described above in Access Data Studio log event data
  2. Click Add a filter, and then select an attribute.
  3. In the pop-up window, select an operatorand thenselect a valueand thenclick Apply.
  4. (Optional) To create multiple filters for your search:
    1. Click Add a filter and repeat step 3.
    2. (Optional) To add a search operator, above Add a filter, select AND or OR.
  5. Click Search.

Note: Using the Filter tab, you can include simple parameter and value pairs to filter the search results. You can also use the Condition builder tab, where the filters are represented as conditions with AND/OR operators.

Attribute descriptions

For this data source, you can use the following attributes when searching log event data:

Attribute Description
Actor Email address of the user who performed the action
Actor group name Group name of the actor
Actor organizational unit Organizational unit of the actor
Asset ID ID of the asset where the logged action happened
Asset name The name of the asset that was viewed or changed
Asset type The type of asset where the logged action happened
Connector type The type of connector used to fetch data for a data source asset
Data export type The type or format of the data export in Data Studio. Enter one of the following values:
  • CSV
  • CSV Excel (CSV in Excel format)
  • Extracted data source
  • Google Sheets
Date Date and time of the event (displayed in your browser's default time zone)
Embedded in report ID ID of the report where the data source is embedded
Event The logged event action, such as Create, Data Export, or Restore
IP address Internet Protocol (IP) address associated with the logged action. Usually reflects the user's physical location, but could be a proxy server or a virtual private network (VPN) address.
New value If settings are changed, this field shows the new value of the settings—for example, Can edit, Can view, Private, or Public on the web.
Old value If settings are changed, this field shows is the old value of the settings—for example, Can edit, Can view, Private, or Public on the web.
Owner The owner of the asset
Prior visibility Visibility of the Data Studio asset before the activity
Target When changing user access, this field captures the target users or groups that this access change applies to
Target domain If link visibility is changed, this field captures the domains that have access to the link. For example, enter the domain for your organization if the link is shared within your domain, or enter all if the link has public access.
Visibility Visibility of the Data Studio asset associated with the activity

Manage log event data

Manage search results column data

You can control which data columns appear in your search results. 

  1. At the top-right of the search results table, click Manage columns"".
  2. (Optional) To remove current columns, click Remove"".
  3. (Optional) To add columns, next to Add new column, click the Down arrow""and select the data column.
    Repeat as needed.
  4. (Optional) To change the order of the columns, drag the data column names.
  5. Click Save.

Export search result data

  1. At the top of the search results table, click Export all.
  2. Enter a nameand thenclick Export.
    The export displays below the search results table under Export action results.
  3. To view the data, click the name of your export.
    The export opens in Google Sheets.

Create reporting rules

Go to Create and manage reporting rules.

When and how long is data available?

Go to Data retention and lag times.

Export Data Studio log event data to BigQuery

If allowed, you can export Data Studio log events data to Google BigQuery. To export, you'll need to:

Learn more about reporting logs and BigQuery.

Set up email alerts

You can easily track specific Data Studio activities by setting up alerts. For example, get an alert whenever someone creates or deletes a report.

  1. Open the log events as described above in Open Data Studio log event data.
  2. Click Add a filter.
  3. Enter or select the criteria for your filter and click Create Alert.
  4. Enter a name for the alert.
  5. (Optional) To send the alert to all super administrators, under Recipients, click Turn on.
  6. Enter the email addresses of alert recipients.
  7. Click Create.

To edit your custom alerts, go to Administrator email alerts.

Related topics

Was this helpful?
How can we improve it?

Need more help?

Sign in for additional support options to quickly solve your issue

Search
Clear search
Close search
Google apps
Main menu
Search Help Center
true
73010
false
false