About the new Groups release


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help. " "

The new Groups release has a fresh look, including controls that match Gmail and other Google services. For the next few months, however, some advanced features will only be available in the previous version, which is referred to as classic Groups.

Classic Google Groups home page
Classic Groups

New Google Groups home page
New Groups


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What you need to know about new Groups

Highlights

New Groups includes most popular Groups features as well as:

  • Improved navigation—Group settings are consolidated into one section for easy access.
  • Streamlined group creation—A three-step wizard simplifies group creation.
  • Powerful search options—New filtering and search options help you find content.
  • Simplified My groups page—When you’re signed in to Google Groups (groups.google.com), you can find all your groups on the same page. If you're signed in to an account managed by your work or school, the groups and features available depend on the settings for your organization.
  • Standardized messaging—Topics are now called conversations and match Gmail patterns.
  • Enhanced member management—The updated Members page provides quick access to group member subscriptions and permissions.
Release schedule

New Groups is rolling out in stages. In the GA opt-out stage, some features will be available only in classic Groups. To use these features, you can switch between classic and new Groups as needed until the GA mandatory release of new Groups. Learn how to switch between new and classic Groups.

This article will be updated with dates for each release stage as they become available. For the latest information, follow the G Suite Updates blog.

Stage Date available Description
GA Opt-out for G Suite users June 9, 2020 G Suite customers will automatically get the new Groups experience when they log in to groups.google.com. However, they can opt out of new Groups and continue to use classic Groups as needed. Learn how to revisit classic Groups.
End of period where admins can turn off access to new Groups September 15, 2020 All users will have the option to use new Groups and will see the new UI by default. The Admin console setting to turn off new Groups access will no longer be available.
GA Mandatory To be announced in the G Suite Updates blog at least 1 month before release All users will be migrated to new Groups at this stage. Classic Groups will no longer be available.
Features coming soon to new Groups

On an ongoing basis, many features from classic Groups are being made available in new Groups. Check back frequently to see which features have been moved to new Groups.

Features now available in new Groups

The following features are now available in both new Groups and classic Groups:

Feature Description
Mobile readiness The Groups UI refined for use on mobile devices. See Using new Groups on mobile.
Collaborative Inboxes

Creating Collaborative Inboxes, using Collaborative Inbox features such as assigning topics, and changing a group’s type to Collaborative Inbox.

Collaborative Inboxes you’ve created in classic Groups are accessible in new Groups.

Labels Replacement for tags and categories.
Multiple domains: Group creation

Creating groups in multiple domains.

To use this feature, you must be signed in to a work or school account. The options you see might be different. To learn more, contact your administrator.

Features currently unavailable in new Groups

The following features aren’t yet available in new Groups. If you need these features, use classic Groups:

Feature Limitation
Welcome messages Adding or changing the group welcome message that appears above group conversations.
Global settings Viewing or changing preferences and settings that apply to all of your groups.
Custom group roles Creating and managing custom roles.
Favorite conversations Viewing all of your favorite conversations (topics) on a single page.
Show original message source Viewing the source code of a message, including its headers.
How to go back to classic Groups any time

If you’re using new Groups, you can go back to classic Groups any time. When you go back to classic Groups, please complete the survey to provide feedback on new Groups.

  1. Sign in to Google Groups.
  2. In the top right, click Settings "".
  3. Click Return to classic Google Groups.

How to revisit new Groups any time

If you’re using new Groups, and you switched back to classic Groups, you can return to new Groups any time.

  1. Sign in to Google Groups.
  2. At the top left, click Visit new Groups.

Using new Groups on mobile

You can use new Groups on your mobile device to search for and view groups, conversations, and your membership settings.

To perform tasks such as creating a group or posting to a conversation, use the full desktop version of Groups. Many popular browsers let you view the desktop version of a site on a mobile device. For example,  in Google Chrome, in the top right, click More ""and thenselect Desktop site.

What's changing in new Groups

How you create groups

In new Groups, you can quickly create groups and invite members at the same time. 

To streamline the process, the Group’s primary language setting has been moved out of group creation. In new Groups, this setting is now called Group email language. You can configure it under Group settings > Email options.

Learn how to create groups in new Groups

How you manage members

In new Groups, all member management settings are accessible in the left panel under People.

Settings Using classic Groups Using new Groups
  • All members
  • Outstanding invites
  • Join requests
On the left nav, click Members, then click the setting name. On the left nav, click Pending Members.
  • All members
  • Invite members
  • Direct add members
On the left nav, click Members, then click the setting name. On the left nav, click Members. Above the Members list, next to the group name, click Add members.

 Learn how to manage members in new Groups.

How you view certain members and messages

In new Groups, the way you view members whose messages are bouncing, as well as the moderated message list, is different from classic Groups.

To view... Using classic Groups Using new Groups
Members whose messages are bouncing On the left nav, click Members. The word Bouncing appears in the Delivery column of members whose messages are bouncing. On the left nav, click Members. A red triangle appears next to the Subscription column entry of members whose messages are bouncing.
Moderated messages On the left nav, click Messages > Pending Messages. You can see all messages waiting for moderation. On the left nav, click Conversations > Pending. You can view the five most recent messages waiting for moderation. To see more messages, at the top right, click Next "".
Permissions and settings

In new Groups, to view a group’s settings, click Group settings at the bottom of the left navigation panel. To show all available settings, at the top right of the Group settings page, next to Advanced, click Turn on "".

To learn more about new Group settings, see View or edit group details.

Email options

In new Groups, the settings that appear under Email options in classic Groups now appear under Group settings > Email options.

Setting Using classic Groups Using new Groups
  • Subject prefix
  • Email footer
  • Post replies to
Settingsand thenEmail options Group settingsand thenEmail options

Identity settings

In new Groups, the settings that appear under Identity in classic Groups now appear under Group settings > Member privacy.

Setting Using classic Groups Using new Groups

Identity

  • Required forms of identity
Settingsand thenIdentity Group settingsand thenMember privacyand thenIdentification required for new members

Basic permissions

In new Groups, the settings that appear under Basic permissions in classic Groups now appear under Group settings > General.

Classic setting Classic Groups location & name New Groups location & name
Group visibility Permissionsand thenBasic permissions Group settingsand thenGeneraland thenWho can see group
View topics Permissionsand thenBasic permissions Group settingsand thenGeneraland thenWho can view conversations
Join the group Permissionsand thenBasic permissions Group settingsand thenGeneraland thenWho can join group
Allow members external to this organization Permissionsand thenBasic permissions Group settingsand thenGeneraland thenAllow external members

Posting permissions

In new Groups, the settings that appear under Posting permissions in classic Groups now appear under Group settings > Posting policies.

Classic setting Classic Groups location & name New Groups location & name
Moderate metadata Permissionsand thenPosting permissions Group settingsand thenPosting policiesand thenWho can moderate metadata
Attach Files Permissionsand thenPosting permissions

Group settingsand thenPosting policiesand thenWho can attach files

Post Permissionsand thenPosting permissions Group settingsand thenPosting policiesand thenAllow Email Posting
Post As The Group Permissionsand thenPosting permissions Group settingsand thenPosting policiesand thenWho can post as group
Reply To Author Permissionsand thenPosting permissions

Group settingsand thenPosting policiesand thenWho can reply privately to authors

Moderation permissions

In new Groups, the settings that appear under Moderation permissions in classic Groups now appear under Group settings > Member moderation or Group settings > Posting policies.

Classic setting Classic Groups location & name New Groups location & name
Manage members Permissionsand thenModeration permissions Group settingsand thenMember moderationand thenWho can manage members
Moderate content Permissionsand thenModeration permissions Group settingsand thenPosting policiesand thenWho can moderate metadata

Access permissions

In new Groups, the settings that appear under Access permissions in classic Groups now appear under Group settings > Member privacy or Group settings > General.

Classic setting Classic Groups location & name New Groups location & name
Contact the owners and the managers of this Group Permissionsand thenAccess permissions Group settingsand thenMember privacyand thenWho can contact group owners
View Members Permissionsand thenAccess permissions Group settingsand thenGeneraland thenWho can view members
View Email Addresses Permissionsand thenAccess permissions Group settingsand thenMember privacyand thenWho can view member email addresses
View Topics Permissionsand thenAccess permissions Group settingsand thenGeneraland thenWho can view conversations

Information settings

In new Groups, the settings that appear under Information in classic Groups now appear under the following sections in Group settings: General, Email options, Posting policies, or Delete.

Setting Using classic Groups Using new Groups
  • Group name
  • Group email address
  • Group description
Informationand thenGeneral information Group settingsand thenGeneral
Group’s primary language Informationand thenGeneral information Group settingsand thenEmail options

Posting options:

  • Allow posting by email
  • Allow users to post to the group on the web
Informationand thenGeneral information Group settingsand thenPosting policies
Group visibility Informationand thenGroup visibility Group settingsand thenGeneraland thenWho can see group
Archive options Informationand thenContent control Group settingsand thenPosting policiesand thenArchive group messages
Conversation mode Informationand thenWeb view customization Group settingsand thenEmail optionsand thenConversation mode
Delete group Informationand thenAdvanced Group settingsand thenDelete
New terminology

Topics are now called conversations to match how messages are described in Gmail.

Features planned for deprecation

To simplify Google Groups, the following features are planned for deprecation in new Groups.

Feature Description
Pinning topics Making topics appear at the top of the list in Collaborative Inbox groups.
Moving topics Moving topics from one group to another in Collaborative Inbox groups.
Tags and categories Using tags and categories to manage content. The functionality will be replaced by labels.
Group types Creating web and Q&A forums and using forum-related features such as marking the best answer in existing groups.
Topic types Creating and managing discussion and question type topics.
Statistical info on the About Group page Usage graphs and other statistical information about a group.
Embedding groups in web pages

Using iFrames to embed groups in external web pages. Located in classic Groups under Manage groupand thenInformationand thenGeneral information.

Instead, you can link to a group from an external web page and view the group in Groups.

Some advanced keyboard shortcuts Using key combinations to perform tasks, such as pressing g + c on the My groups page to create a group. Accessibility shortcuts will continue to be supported, however.
Saved searches Saving a search so you can use it again simply by clicking the search name in the left panel.
Editing own posts Allowing users to make changes to their messages after posting them.
Signed-out users Allowing users who aren’t signed in to a Google Account to view Groups.
Themes Choosing a background theme for your Groups display.
Unread messages

Viewing unread message counts for starred groups in the left navigation panel.

Instead, you can create a filter for your group messages in Gmail and view unread message counts there.

User activity Viewing activity for a user such as recent posts, total posts, posting trend per month, and group memberships.
My Discussions

Viewing the My Discussions page from the left navigation panel. 

Instead, you can use search to view specific groups and messages.

Posting history Viewing a record of a group member’s posting activity.

Review feature availability & provide feedback

As an administrator, you don’t need to take any action to enable the new Groups experience. It will automatically be available to everyone in your organization according to the release schedule.

Because some features are not yet available in new Groups, you might want to:

  • Identify any features you need that are only available in classic Groups
  • Tell users in your organization about the changes
  • Provide feedback on new Groups using the in-product links
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