About the new Groups beta release


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help. " "

The new Groups beta release is a preview of the next version of Google Groups. It has a modern, fresh look including controls that match Gmail and other Google services. For the next few months, however, some advanced features of Groups will be available only in the previous version, which is referred to as classic Groups.

Classic Google Groups home page
Classic Groups

New Google Groups home page
New Groups beta


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What you need to know about new Groups

Highlights

New Groups includes most popular Groups features as well as:

  • Improved navigation—Group settings are consolidated into one section for easy access.
  • Streamlined group creation—A quick three-step wizard simplifies group creation.
  • Powerful search options—New filtering and search options help you find content quickly.
  • Simplified My groups page—When you’re signed in to Google Groups (groups.google.com), you’ll see all your groups on the same page. If you're signed in to an account managed by your work or school, the groups and features available depend on the settings for your organization.
  • Standardized messaging—Topics are now called conversations and match Gmail patterns.
  • Enhanced member management—The updated Members page provides quick access to group member subscriptions and permissions.
Release schedule

New Groups is rolling out in stages. In the first two stages, beta opt-out and GA opt-out, some features will be available only in classic Groups. To use these features, you can switch between classic and new Groups as needed until the GA mandatory release of new Groups. Learn how to switch between new and classic Groups.

This article will be updated with dates for each release stage as they become available. For the latest information, follow the G Suite Updates blog.

lStage Date available Description
Beta for G Suite users Applications open March 9, 2020

First availability for G Suite customers. If your organization is participating in the beta, you can try out new Groups, or continue to use classic Groups. Apply to participate in the beta release.

Note: To sign up for the beta, you must be a super administrator for your organization. Learn about administrator roles.

GA Opt-out for G Suite users To be announced in the G Suite Updates blog at least 2 weeks before release G Suite customers will automatically get the new Groups experience when they log in to groups.google.com. However, they can opt out of new Groups and continue to use classic Groups as needed. Learn how to revisit classic Groups.
GA mandatory To be announced in the G Suite Updates blog at least 1 month before release All users will be migrated to new Groups at this stage. Classic Groups will no longer be available.
Features currently unavailable in new Groups

The following features are in development and aren’t available during the new Groups beta release. If you need these features, use classic Groups:

Feature Limitation
Collaborative Inboxes Creating Collaborative Inboxes, using Collaborative Inbox features such as assigning topics, and changing a group’s type to Collaborative Inbox.
Message moderation

Viewing and approving or blocking messages before they’re posted to a group. To moderate messages, you must use classic Groups.

Message moderation can be turned ON or OFF in new Groups, but you can moderate messages only in classic Groups.

Shared labels Replacement for tags and categories. Labels are not available in this release.
Multiple domains Creating and searching for groups in multiple domains.
Mobile readiness The Groups UI refined for use on mobile devices.
Banned users Banning people from groups and viewing people who are banned.
Welcome messages Viewing, adding, or changing the group welcome message that appears above group conversations.
Global settings Viewing or changing preferences and settings that apply to all of your groups.
Subscription management A dashboard for managing your subscriptions and viewing conversations marked as spam.
Auto reply to group messages and footer preview Setting up auto replies to group messages and previewing the footer for group messages.
Default group roles Editing the name or description of default group roles: owner, manager, and member. To edit default group roles, you must use classic Groups.
How to go back to classic Groups any time

If you're participating in the new Groups beta, you can go back to classic Groups any time. When you go back to classic Groups, please complete the survey to provide feedback on new Groups.

  1. Sign in to Google Groups.
  2. In the upper right, click Settings Settings.
  3. Click Go back to classic Groups until the next release.

How to revisit the new Groups beta any time

If you're participating in the new Groups beta, and you switched back to classic groups, you can return to the new Groups beta any time.

  1. Sign in to Google Groups.
  2. In the upper left, click Go back to new Groups.

What's changing in new Groups

How you create groups

In new Groups, you can quickly create groups and invite members at the same time. Also, the following advanced settings have been moved out of group creation to streamline the process. If you need them, configure these settings after you create your group.

Setting Location in new Groups
Group’s primary language Group settingsand thenEmail options
Group visibility Group settingsand thenGeneraland thenWho can see group
Who can view topics Group settingsand thenGeneraland thenWho can view conversations
Who can post Group settingsand thenGenera and thenWho can post
Who can join the group

Group settingsand thenGeneraland thenWho can join group

Learn how to create groups in new Groups

How you manage members

In new Groups, all member management settings are accessible on the Members page.

Settings Using classic Groups Using new Groups (beta)
  • All members
  • Outstanding invites
  • Join requests
On the left nav, click Members, then click the setting name. On the left nav, click Members. Then click Status of invitations or Pending requests above the Members list.
  • All members
  • Invite members
  • Direct add members
On the left nav, click Members, then click the setting name. On the left nav, click Members. Then click Add members next to the group name above the Members list.

 Learn how to manage members in new Groups.

Email and member identity settings

In new Groups, email and member settings are all in the Group settings section.

Note: To show all available settings, turn on Advanced In the upper right of the Group settings page.

Setting Using classic Groups Using new Groups (beta)

Email options

  • Subject prefix
  • Email footer
  • Post replies to
Settingsand thenEmail options Group settingsand thenEmail options

Identity

  • Required forms of identity
Settingsand thenIdentity Group settingsand thenMember privacyand thenIdentification required for new members

Learn how to manage settings in new Groups

How you manage permissions

In new Groups, all permission settings are in the Group settings section.

Note: To show all available settings, turn on Advanced In the upper right of the Group settings page.

Classic setting Classic Groups location & name New Groups location & name
Group visibility Permissionsand thenBasic permissions Group settingsand thenGeneraland thenWho can see group
View topics Permissionsand thenBasic permissions Group settingsand thenGeneraland thenWho can view conversations
Join the group Permissionsand thenBasic permissions Group settingsand thenGeneraland thenWho can join group
Allow members external to this organization Permissionsand thenBasic permissions Group settingsand thenGeneraland thenAllow external members
Moderate metadata Permissionsand thenPosting permissions Group settingsand thenPosting policiesand thenWho can moderate metadata
Attach Files Permissionsand thenPosting permissions

Group settingsand thenPosting policiesand thenWho can attach files

Note: To show all available settings, turn on Advanced In the upper right of the Group settings page.

Post Permissionsand thenPosting permissions Group settingsand thenPosting policiesand thenAllow Email Posting
Post As The Group Permissionsand thenPosting permissions Group settingsand thenPosting policiesand thenWho can post as group
Reply To Author Permissionsand thenPosting permissions

Group settingsand thenPosting policiesand thenWho can reply privately to authors

Note: To show all available settings, turn on Advanced In the upper right of the Group settings page.

Manage members Permissionsand thenModeration permissions Group settingsand thenMember moderationand thenWho can manage members
Moderate content Permissionsand thenModeration permissions Group settingsand thenPosting policiesand thenWho can moderate metadata
Edit Own Posts Permissionsand thenModeration permissions

Group settingsand thenPosting policiesand thenAllow users to edit their own posts

Note: To show all available settings, turn on Advanced In the upper right of the Group settings page.

Contact the owners and the managers of this Group Permissionsand thenAccess permissions Group settingsand thenMember privacyand thenWho can contact group owners
View Members Permissionsand thenAccess permissions Group settingsand thenMember privacyand thenWho can view member email addresses
View Email Addresses Permissionsand thenAccess permissions Group settingsand thenMember privacyand thenWho can view member email addresses
View Topics Permissionsand thenAccess permissions Group settingsand thenGeneraland thenWho can view members

Learn how to choose settings in new Groups.

Group settings

In new Groups, settings are located in the Group settings section.

Setting Using classic Groups Using new Groups (beta)
  • Group name
  • Group email address
  • Group description
Informationand thenGeneral information Group settingsand thenGeneral
Group’s primary language Informationand thenGeneral information Group settingsand thenEmail options

Posting options:

  • Allow posting by email
  • Allow users to post to the group on the web
Informationand thenGeneral information Group settingsand thenPosting policies
Group visibility Informationand thenGroup visibility Group settingsand thenGeneraland thenWho can see group
Archive options Informationand thenContent control Group settingsand thenPosting policiesand thenArchive group messages
Conversation mode Informationand thenWeb view Group settingsand thenEmail optionsand thenConversation mode
Delete group Informationand thenAdvanced Group settingsand thenDelete
Permissions for default roles Permissionsand then[Basic, Posting, Moderation, Access] Group settingsand then Advanced and thenGeneral, Member privacy, Posting policies, Member moderation]

Learn how to choose settings in new Groups

New terminology

Topics are now called conversations to match how messages are described in Gmail.

Features being considered for deprecation

To simplify Google Groups, the following features are being considered for deprecation. Before we make the final decision, however, we want to hear from you. When you switch back to classic Groups to use these features, we’ll show a brief survey. Please complete the survey to let us know if these features are important to you.

Feature Description
Some Collaborative Inbox features Features such as pinning and moving conversations.
Tags and categories Using tags and categories to manage content. The functionality will be replaced by labels.
Group types Creating and managing web forums and Q&A type groups.
Topic types Creating and managing discussion and question type topics.
Custom group roles Creating and managing custom roles.
Favorite topics Marking topics as favorites and organizing favorites into folders with unread message counts.
Show original message source Viewing the source code of a message, including its headers.
Autocomplete in search Search suggestions that direct you to pages you've previously visited.
Statistical info on the About Group page Usage graphs and other statistical information about a group.
Embedding groups in web pages Using iFrames to embed groups in external web pages. Located in classic Groups under Manage groupand thenInformationand thenGeneral information.
Some advanced keyboard shortcuts Using key combinations to perform tasks, such as pressing g + c on the My groups page to create a group. Accessibility shortcuts will continue to be supported, however.
Favorites View favorite conversations (topics) in the left navigation bar.

Get ready for the new Groups

Review feature availability & provide feedback

As an administrator, you don’t need to take any action to enable the new Groups experience. It will automatically be available to everyone in your organization according to the release schedule.

Because some features are not yet available in new Groups, you might want to:

  • Identify any features you need that are only available in classic Groups
  • Tell users in your organization about the changes
  • Provide feedback on new Groups using the in-product links
Tell your users about new Groups

When you're accepted to the Google Groups beta release, each user in your organization will automatically see the new Groups interface. As an administrator, you can announce the changes using this email template.


Subject: We're participating in the new Google Groups beta!


Dear Google Groups user,

This year, Google is updating the Google Groups service to give it a modern, fresh look and feel and improve usability. And our organization has been accepted to participate in the beta release.

What’s changing

Updates to the new Groups service will be rolling out in stages during 2020. In the first stage, the Groups interface has been refreshed to improve navigation and streamline group creation. Also, interface controls have been updated to match Gmail and other Google services.

Some features, such as Collaborative Inboxes, however, will not be available in new Groups until later in 2020. If you need these features, you can switch between classic and new Groups as needed. Learn more about the features available in new and classic Groups.

What you need to do

You can try new Groups and revisit classic Groups any time. Learn how to switch between new Groups and classic Groups.

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