Quick Start Guide for medium-size businesses

For: Medium-size businesses with 10–250 users

If you have several employees or work with Microsoft Exchange or Outlook, find out how to add users, redirect emails to Gmail, migrate data, and set up recommended team sharing and security settings.


If your organization has more than 200 users and uses single sign-on (SSO) authentication or complex mail routing, see the Quick start guide for enterprise businesses instead.

Not using G Suite yet? Sign up for a free trial

Part 1: Deployment strategy

1

Access your G Suite administrator account


Medium size business sign inThe Google Admin console is where administrators manage Google services for people in an organization. 

Learn how

2

Set up your G Suite account


medium size business set up g suite accounts
  • Add your first users to your G Suite account in the G Suite Setup Wizard. If you want to add more than 10 users during the trial, choose Manual Setup in the Setup Wizard. 
  • Verify your domain ownership to start using G Suite (doesn’t affect your current mail or website).
  • (Optional) Send your mail to your Gmail inbox by setting up your domain’s MX records. Skip this step if you want to continue using your current email provider. 

3

Run a pilot


medium size business run a pilotTry G Suite with a small number of users. You can run a short 5-step pilot to evaluate Gmail, data migration, and mobile access. 

Learn how

4

Add remaining users


medium size business add remaining usersSkip this step if you already added all your users when you set up your G Suite account.

After your pilot, you can add any remaining users individually or by uploading a spreadsheet. We also provide tools to synchronize user accounts in Microsoft Active Directory or another LDAP server with G Suite.

Learn how

5

Prepare your communications


medium size business prepare communicationsStart notifying your team about the switch to G Suite. Customize our communication templates with your logo and prepare your users for the transition.

Learn how

6

Migrate your mail, calendar, and contacts


medium size business migrate dataUse the migration tools to import your team’s existing email, calendar events, and contacts to G Suite. You can migrate data directly from Microsoft Exchange, HCL Notes(formerly IBMNotes), or another IMAP server. Or, you can let your team import their data by themselves. You can also create custom directories for teams or groups.

Learn how

7

Set up mobile devices


medium size business set up mobile devicesLet your team get email, calendar events, and documents while they’re on the go. Turn on security features and set up your team with G Suite for mobile devices.

Learn how

8

Set feature-release preferences


medium size business set feature release preferencesAs an administrator, you control when your organization receives new features and updates. Features can be added automatically as they are released by Google. Or, you can decide when new features become available.

Learn how

 

Part 2: Use change management and deployment tools

9

Train your users


medium size business train your usersGet training guides, tips, customer examples, and other resources to help your users work smarter and master G Suite for the workplace.

Learn how

10

Get administrator training and deployment resources


medium size business admin training

Learn how

Need more help?

Contact G Suite support.


Google, G Suite, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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