Quick Start Guide for medium-size businesses

For: Medium-size businesses with 10–250 users

If you have several employees or work with Microsoft Exchange® or Outlook®, find out how to add users, redirect emails to Gmail, migrate data, and set up recommended team sharing and security settings.

If your organization has more than 200 users and uses single sign-on (SSO) authentication or complex mail routing, see the Quick start guide for enterprise businesses instead.

Not using G Suite yet? Sign up for a free trial. 
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Part 1: Deployment strategy

1

Access your G Suite administrator account" "

Medium size business sign inThe Google Admin console is where administrators manage Google services for people in an organization. 

Learn how

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2

Set up your G Suite account" "
medium size business set up g suite accounts

  • Add your first users to your G Suite account in the G Suite Setup Wizard. If you want to add more than 10 users during the trial, choose Manual Setup in the Setup Wizard. 
  • Verify your domain ownership to start using G Suite (doesn’t affect your current mail or website).
  • Send your mail to your Gmail inbox by setting up your domain’s MX records.

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3

Run a pilot" "

medium size business run a pilotTry G Suite with a small number of users. You can run a short 5-step pilot to evaluate Gmail, data migration, and mobile access. 

Learn how

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4

Add remaining users" "

medium size business add remaining usersSkip this step if you already added all your users when you set up your G Suite account.

After your pilot, you can add any remaining users individually or by uploading a spreadsheet. We also provide tools to synchronize user accounts in Microsoft® Active Directory® or another LDAP server with G Suite.

Learn how

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5

Prepare your communications" "

medium size business prepare communicationsStart notifying your team about the switch to G Suite. Customize our communication templates with your logo and prepare your users for the transition.

Learn how

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6

Migrate your mail, calendar, and contacts" "

medium size business migrate dataUse the migration tools to import your team’s existing email, calendar events, and contacts to G Suite. You can migrate data directly from Microsoft® Exchange®, IBM® Notes®, or another IMAP server. Or, you can let your team import their data by themselves. You can also create custom directories for teams or groups.

Learn how

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7

Set up mobile devices" "

medium size business set up mobile devicesLet your team get email, calendar events, and documents while they’re on the go. Turn on security features and set up your team with G Suite for mobile devices.

Learn how

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8

Set feature-release preferences" "

medium size business set feature release preferencesAs an administrator, you control when your organization receives new features and updates. Features can be added automatically as they are released by Google. Or, you can decide when new features become available.

Learn how

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Part 2: Use change management and deployment tools

9

Train your users" "

medium size business train your usersGet training guides, tips, customer examples, and other resources to help your users work smarter and master G Suite for the workplace.

Learn how

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10

Get administrator training and deployment resources" "

medium size business admin training

Learn how

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Need more help?

Contact G Suite support.

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