Create custom directories

Example of user visibility for a Custom DirectoryAs a G Suite administrator, you can control who a user sees in their work directory by creating custom directories. Use these directories to limit who users can find in autocomplete lists and searches, as well as whose profiles they can see.

For example, you might create a directory that full-time employees can access and a different directory for temp workers.

Before you begin

If you don’t want users to see profile information until you set up your custom directories, turn off the global Directory.

Step 1: Add organizational units

To make a directory visible to only a select group of users, move those users into an organizational unit. For example, if you want full-time employees to have access to a different directory than temp workers, put those classes of employees into different organizational units.

To learn how, see Add an organizational unit.

Step 2: Create groups

To include users in a custom directory, add them to a Google group. For example, if you have different types of users, such as full-time, hourly, and temp, you might create a different group for each.

To create and manage groups, use one of these options:

If you don't want users in your organization to see the members of a group, set the group’s access level to Restricted.

Step 3: Create a custom directory

All users in your organization are part of the global Directory when they have contact sharing turned on. To control who different groups of users in your organization can see, create custom directories that contain a subset of users.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDirectory.
  3. On the Directory page, click Visibility settings.
  4. On the left, select the organizational unit you want to create the directory for.
  5. Under Directory visibility, select Users in a custom directory.
  6. At the bottom, click Create New.
  7. Enter a name for the directory.
  8. Under the Include groups section, check the box next to the groups you want to include in the directory.

    Tip: To go directly to a group, type the name of the group and click Search.

  9. Click Create.
  10. Click Save.

Step 4: Set directory visibility options

Organizational units automatically inherit the directory settings of their parent. To control who users in individual organizational units can see, change their visibility setting.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDirectory.
  3. On the Directory page, click Visibility settings.
  4. On the left, select the organizational unit you want to set options for.
  5. In the Directory visibility section, choose whose directory information these users can see:
    • No users: Users can’t see anyone in the organization.
    • All users: Users can see everyone who has shared contact information.
    • Users in a custom directory: Users can see members of a custom directory. Select a directory from the drop-down list or click Create New.
  6. Click Save.

If you change the setting for an organizational unit and want to revert to the top-level setting, click Use Inherited.

Step 5: Turn on the global Directory

To let users see directory information, turn on the global Directory and enable contact sharing.

It can take up to 24 hours for changes to custom directories to become available.
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