Manage your groups

View or edit group details


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help." "

As a G Suite Groups administrator, you can view information about all your organization's groups in the Admin console. This information includes group names, email addresses, descriptions, aliases, members, and access settings. Learn more about the Admin console.

If Groups for Business is ON, you can also view and edit group details in the Groups UI.


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Group name, email, description, alias & settings

Rename a group in the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. On the left, click Rename Group.
  5. Enter a new name.
  6. Click Save.
Change a group's email address, description, or alias in the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. Click Group information.
  5. To edit group information, click Edit Edit in the upper right across from Group details or Aliases. Learn more about editing email aliases
Change group settings in new Groups 

This feature requires turning on Google Groups for Business.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. In the left panel, click Group settings.
  5. At the top right, turn on Advanced.
  6. Enter info and choose settings for the group. Settings reference.
  7. Click Save changes.

Settings reference

General | Member privacy | Posting policies | Email options | Member moderation

General

Setting Description
   
Group name
A name that identifies the group in lists and messages. Use these guidelines:
  • Names can be up to 73 characters long.
  • Use names that make it easy to identify the group’s purpose.

Group email

The address used for sending email to all members of the group. If your organization's Google Account has multiple domains, select the appropriate domain from the list. Email addresses can be up to 63 characters long. This limit doesn't include the domain portion of the address, such as @gmail.com.

Some words are reserved and can't be used as email addresses. View reserved words.

If you're creating your group in a work or school account, your email address might include a suffix, such as -user-created. For example, if your group name is training, the actual email address might be training-user-created@<your_domain>.

Description

The purpose of the group or how it's used. You could include information about group members, group content, FAQs, links to related groups, and so on. This info appears on the group's About page.

Who can see group Who can find the group by searching for the group's name, email address, or conversations. If you use Groups through work or school, the available options depend on the settings for your organization.
Who can join group

How private the group is. Choose from these options:

  • Invited users only—People have to be invited to join the group. They can't add themselves directly or ask to join.
  • Organization users only—People in your organization can add themselves to the group directly.
  • Organization users can ask—People can ask to be added to the group. They can't add themselves to the group directly.
Who can view conversations Select who you want to see conversations posted to the group.
Who can post Select who can send messages to the group email address.
Who can view members Select who can view the group's member list. 

Member privacy

Setting Description
Identification required for new members

The form of identity required of new members when they join the group. 

  • Either display name or organization profile—Let members choose whether to use their Google Account name or their profile in your organization.
  • Display name profile only—Members must use their Google Account name.
  • Organization profile only—Members must use their organization profile.

If you change this setting, existing members aren't affected. They continue to use their current form of identification.

Check the Display names must be unique box to prevent multiple members from using the same identity.

Who can contact group owners Select which users can contact members who have the owner role in the group.
Who can view member email addresses Select which users can view email addresses of group members.

Posting policies

Setting Description
Allow Email Posting Check this box to let people post messages to the group using their email client. If you uncheck this box, people can't send messages to the group using the group's email address.
Allow web posting Check this box to let people send messages to the group using the Groups UI, groups.google.com.
Archive group messages
If you have G Suite Basic or higher,  you can keep posts in online forums so members can view them anytime. This is called message archiving. You can turn message archiving ON or OFF for each group:
  • ON—Members who choose to get email updates can read and respond to posts using the Google Groups online forum, email, or both. If they opt out of email updates, they can access posts online.
  • OFF—Old posts stay archived in the online forum. New posts aren’t added. Group members who get email updates can read and reply to them through email. Those who opt out of email updates can’t see new posts.

Group members might also get posts in the form of emails, depending on the group email settings.

Allow users to edit their own posts Let people change their messages after they have been posted.
Who can reply privately to authors Select which users can reply privately to authors instead of to the whole group.
Who can attach files Select which users can attach files, such as documents or photos.
Who can moderate content Select which users can approve, block, and delete messages in the group.
Who can moderate metadata Select which users can tag content or use Collaborative Inbox features.
Who can post as group Select which users can post messages from the group's email address instead of their own email address.

Default sender

Select the default address for messages sent from the group:

  • Author's address—Best for discussion groups.
  • Group address—Best for groups where many people are responding on behalf of the group, such as product support groups.
Message moderation

Choose whether to review and approve messages before sending them to the group:

  • No moderation—Post messages as they are received without review them.
  • Moderate messages from non-members—Review and approve messages from non-members before sending them to the group.
  • Moderate all messages—Review and approve all messages before sending them to the group.

Learn how to moderate messages.

New member restrictions

Choose whether to restrict posting privileges for new members:

  • No posting restriction for new members—Let new members send messages to the group without requiring moderation.
  • New member posts are moderated—Review and approve messages sent by new members before posting them to the group.
  • New members cannot post—Prevent new members from sending messages to the group.
Spam message handling

Choose how to handle messages sent to the group when the system marks them as spam:

  • Reject all messages marked as spam—Choose this if you don't want any messages marked as spam to be delivered to the group. This is the tightest level control for spam. Some legitimate messages might be marked as spam and rejected.
  • Moderate and notify content moderators—Choose this if you want to review messages marked as spam before they're rejected.
  • Moderate without notifying content moderators—Choose this if you don't want to review messages marked as spam before they're rejected.
  • Post suspicious messages to the group—Choose this if you want messages marked as spam to be delivered to the group. 
Rejected message notification Choose whether to notify senders when messages are rejected instead of being delivered to the group.

Email

Setting Description
Subject prefix

To identify email from a group, you can automatically add a prefix to the subject line of group messages. 

Email footer

Choose what appears in the footer of group email messages:

  • Include the standard Groups footer —This includes a link to the message on groups.google.com and subscription settings, if applicable.
  • Include a custom footer—Text you specify, such as legal notices and information about your organization.
Group email language The email language is used for system-generated information sent to group members. This includes content in email digests and footers.

Member moderation

Setting Description
Who can manage members Select who can add or remove members.
Who can modify roles Select who can change permissions for group roles.

Welcome message & group type

Add or change a group's welcome message in classic Groups

This feature requires turning on Google Groups for Business and using classic Groups.

Welcome messages appear below the group name on the group's topic list in classic Groups.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the upper right, click Settings Settings.
    2. Click Go back to classic Groups until the next release.
  3. Click My groups.
  4. Click the name of a group.
  5. On the left under the group name, do one of the following:
    • To create a message, click Add welcome message, create your message, then click Save.
    • To change the message, click Edit welcome message, make your changes, then click Save.
    • To remove the message, click Clear welcome message, then click OK.  
Change a group's type in classic Groups

This feature requires turning on Google Groups for Business and using classic Groups.

You can change your group type to take advantage of features available to different types of groups. If Groups for Business is off, you can only create mailing list type groups and groups used for access and security.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the upper right, click Settings Settings.
    2. Click Go back to classic Groups until the next release.
  3. Click My groups.
  4. Click the name of a group.
  5. In the left panel, click Group settings.
  6. Go to Generaland thenEnable additional Google Groups features.
  7. In the Select a group type list, choose a group type.
  8. Click Save.

Members

Add members to groups in the Admin console

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user. If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.
    Add Groups
  6. Click Add .
  7. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it.
  8. (Optional) To add the user to an additional group (or groups), search for and select the group.
  9. When you finish selecting groups, click Add.
  10. (Optional) To change a user’s role in a group, do the following:
    • Under Role, click the Down arrowand thenselect the new role.
    • Click Save.
Remove members from groups in the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group, then click the Members section.
  4. Point to the member you want to remove and click Remove.
  5. Click Remove Member to confirm.
Change a member's role in the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group, then click the Members section.
  4. (Optional) To filter the list of members, at the top, click Add a filter and select a filter. Enter text to search and click Apply to filter further.
  5. Under Role for the user you want to change, click the Down arrow and thento select the new role.
  6. If you want to change the role for any other users, repeat the steps.
  7. Click Save.
Change permission settings for a group role in the Admin console

A group's access level setting determines which permissions apply to each group role—that is owners, managers, and members. 

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. Click Settings. The tasks that can be performed by members, owners, and managers are displayed.
  5. Change the settings for roles as needed.
  6. Click Save.

Access settings

Change access settings in the Admin console

As a G Suite Groups administrator, you can edit group access settings in the Admin console. Access settings control what group members can do in a group, based on their role and your organization's sharing options.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. Click Settings. The tasks that can be performed by members, owners, and managers are displayed.
  5. Scroll down on the page to see who can join the group and whether external members are allowed. 
  6. To edit access settings, click Edit Edit in the upper right of the Access type section.
  7. In the Access type section, click the table cells to change access settings. If the settings have been customized, click Custom at the top of the page to see preconfigured settings, such as Public and Restricted. 

    Setting

    Description

    Access type

    Select a preconfigured access type or choose settings manually:

    • Public—Open to anyone in your organization. Depending on your settings, it can also be open to people outside your organization. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
    • Team—Open to a specific team in your organization. Select this setting to create a group for a specific internal department or team.
    • Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
    • Restricted—A private group setting for employees who share private or sensitive information.
    • Custom—Shows that settings have been manually configured.

    Access settings

    Choose settings for each category of users. These settings form the basis of what people are allowed to do in the group. However, you can also set role-based permissions for the group in Google Groups, groups.google.com. Learn about group roles.

    Note: The External category includes anyone outside your organization. External people can be group members or non-members.

    • Contact owners—Who is allowed to email group owners directly.
    • View members—Who is allowed to view group members.
    • View topics—Who is allowed to view topics posted in the group. Non-members outside your organization (External) can only view topics if Groups for Business sharing options are set to Public on the Internet.
    • Publish posts—Who is allowed to publish messages to the group. 

    Membership settings

    Choose whether group members who have the owner, manager, or member role can add people to the group directly, invite people to join the group, and approve requests to join the group.

    Who can join the group

    Choose how to add people to the group:

    • Anyone in the organization can ask—People in the organization must ask and then be approved before they can join the group
    • Anyone in the organization can join—People in the organization can add themselves to the group directly
    • Only invited users—People can join the group only if they’re invited 

    Allow members outside your organization

    Turn this setting off to prevent external people from being added to the group. Or turn the setting on to allow external people in the group.

    Note: G Suite Groups administrators can always add external people to groups from the Admin console.

     

    • To remove access, click cells that have check marks.
    • To add access, click cells that are empty.
    • Light-shaded cells can't be changed.
    • Dark-shaded cells can be changed.
  8. Click Save.

Find all the groups you own or manage

Using new Groups (beta)

This feature requires turning on Google Groups for Business.

  1. ​Sign in to Google Groups.
  2. Click My groups.
  3. To view groups you own or manage, click in the search field, then click Groups I own/manage.

Using classic Groups

This feature requires turning on Google Groups for Business.

  1. ​Sign in to Google Groups.
  2. Click My groups.

For groups you own or manage, (Owner) or Manage group appears below the group name.

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