Migrate content to a Team Drive

As a G Suite administrator, you can let users move Drive files. Super admins can also move Drive folders to Team Drives. Users can publish final document versions by placing them in shared locations. 

Notes

  • Don't move files between Team Drives and other locations or organizations unless necessary because permission conflicts can occur. 
  • You can't move shared content from another organization to My Drive. 
  • Moving files from an external organization to a Team Drive changes ownership to the owner of that Team Drive. 
  • Any content owned by someone in a different organization is not moved. The content remains in the original My Drive location. 
  • When files are moved from a Drive location in your organization (such as My Drive) to a Team Drive in the same organization, they are deleted from the original location.
  • Moved files do remain in the user's Shared with me and Recent locations.
  • Only super admins can move Drive folders to Team Drives. When they do so, any hidden files are also moved and visible to all Team Drive members. 
  • Individual file permissions and links aren't changed. People who aren't Team Drive members can still access the file with previously granted permission.
  • People with permissions to a shared folder don’t retain access to the files after you move the folder to a Team Drive. If you want people to keep access, either add them as members to the Team Drive or give them permission to individual files in the Team Drive.
Allow users to migrate other user's files 
to Team Drives in the same organization
As a G Suite administrator, you can allow users to move individual files into Team Drives in the same organization. This can be helpful for day-to-day collaboration among teams, and to make sure the final document version is in a shared location.

Users must have edit access to the files, and can only move files if the file owner is in the same Team Drive.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenG Suiteand thenDrive and Docs.
  3. Click Migration settings.
  4. Next to User options, select Allow users to migrate files to Team Drives.
  5. Click Save.

Notes

  • When this checkbox is turned off, file owners and administrators can still migrate files to Team Drive.
  • Moved files remain in the user's Shared with me and Recent locations.
  • Files are removed from any other Drive location (such as My Drive) when moved to a Team Drive in the same organization. If a file is moved from another organization, a copy is created.
  • File sharing links and permissions are not changed for files moved within the same organization. People who are not Team Drive members can still access the file with previously granted permission.
Migrate Drive folders to Team Drives (super admins and delegated users)
G suite administrators and delegated administrators can migrate existing My Drive folders to Team Drives. Use this feature to help users adopt Team Drives.
  1. Carefully review the notes at the top of this article to understand the impact of moving files and folders to a Team Drive.
  2. For the existing folders, ask users to grant Viewer access or higher to your administrator account.
  3. Ask your users to add you as a member of the Team Drive where the folders will be moved.
    Tip: You must have Manager or Content manager access.
  4. In a web browser, open drive.google.com and confirm that you’re signed in to your administrator account.
    • In the top-right corner, click the account profile picture.
    • Sign out and sign back in to your administrator account, if necessary. 
  5. In the browser window, expand the My Drive and Team Drives folders to display the My Drive folders you want to move, and the Team Drive folders where you will move them. 
  6. Drag the My Drive folders to the Team Drive folder.
  7. Accept the confirmation message to begin the migration process.

Delegate admin migration rights to a user

You can give a user the ability to move entire folders from a My Drive location to Team Drives.
Important: When using this option, make sure that the user understands the consequences of his/her actions. The user has the same access as a super administrator.  File and folders are also removed from any other Drive location, and ownership is changed from the original owner to the Team Drive.
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. Click a user's name to open their account page.
  4. Scroll to the bottom and click Show more.
  5. Click Admin roles and privileges.

    Tip: To see the privileges granted by the user's current roles, click View Privileges.

  6. Click Create new roles.
    Tip: Learn how to create custom administrator roles.

  7. On the Privileges tab, select Services > Drive and Docs, and check Move any file or folder into Team Drives box.

  8. Click Save changes.

Related topics

See Team Drive Limits for information about limitations when migrating data.

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