Let Directory users change their photo and profile information

This page is for administrators. To learn how to change your profile information, go to Change your Google Account name & other info.

As a Directory administrator, you control what profile information users can change for themselves, like their profile photo. If you allow it, users can change their name, photo, gender, birthday, or work location.

Update profile editing

Before you begin: To apply the setting for certain users: Put their accounts in an organizational unit (to set by department) or put them in a configuration group (to set for users across or within departments).

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Menu ""and thenDirectoryand thenDirectory settings.
  3. Click Profile editing.
  4. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  5. Check the boxes for the profile information you want to let users change.
    For more information about the choices, go to the Name, Photo, Gender, Birthday, or Work location sections below.
    Note: If you disable name editing, confirm that you understand the implications.
  6. Click Save. If you configured an organizational unit or group, you might be able to Inherit or Override a parent organizational unit, or Unset a group.


user profile name example

Check Name to allow users to edit their profile name and nickname. The profile name and nickname are used throughout Google Workspace apps, including Gmail, Contacts, shared docs, and calendar invites. When a user edits either their profile name or nickname, it overrides the admin-set name. Only the User details page in the Google Admin console shows the admin-set name.

If you uncheck Name, user-modified names and nicknames are deleted, and names are reverted to the admin-set names.


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Check Photo to allow users to edit their profile photos. A user can then edit their photo in their Google Account. If you add a profile photo for a user, it overrides the user-set photo.

If you uncheck Photo, only an admin can set or update a user's profile photo.


User profile gender example

Check Gender to allow users to edit their gender at About me and in their Google Account.


User profile birthday example

Check Birthday to allow users to edit their birthday in their Google Account. Google Workspace for Education edition accounts don't have this control; Google Workspace for Education account users are never allowed to update their birthday.

Note: If a user enters a birthday indicating they're too young, their account may be disabled.

Work location

User profile location example

Check Work location to allow users to change their work location. Users can edit their desk location in Calendar settings. For more information, go to Set up room booking suggestions.

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