Let users change their photo and profile information

As a G Suite administrator, you can control how users edit their profile information. 

Update profile editing  

Use the Directory page settings to manage user profile changes. You'll need Services - Directory - Settings privileges to change these settings. Login as a Super Admin, Services Admin, or with a custom role with these privileges to change the settings.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Menu and then Directory and then Directory settings.
  3. Click Profile editing.


Check Name to allow users to edit their profile name and nickname.

If you uncheck Name:

  • user-modified names and nicknames are deleted, and reverted to the administrator-set names.
  • customized user names created via aboutme.google.com have an admin-set name and a user-set name

    The user-set name displays everywhere except on the user details page in the Google Admin console web UI.

You can no longer edit user names on the Settings page for Google+. Instead, use this Name field. 


Check Photo to allow users to edit their high-resolution profile photo, as well as their cover photo. They can edit their photo in About me, their Google Account, YouTube, Google Bar, and Google+.

If you uncheck Photo, a warning dialog appears to show that user profile and cover photos will be archived. The actual photos that were used aren't deleted. They are preserved in the user's Photos Archive, but they are no longer used as their profile or cover photo.

The checkbox has no effect on the low-resolution photo set in Gmail.


Check Gender to allow users to edit their gender at About me and in their Google Account.


Required for Google+ If you're not using Automatically create Google+ profiles, make sure you enable Birthday editing to allow users to create Google+ profiles.

Check Birthday to allow users to edit birthdays in their Google Account, and the Google+ upgrade flow for all non-Education domains. Education domains will not have this control available. For Education domains, birthday is never editable by end users except for in the Google+ upgrade flow, where it is always editable.

Note: If a user enters a birthday indicating they are too young, their account may be disabled.

Work location

Check Work location to allow users to change their work location. Users can edit their desk location in Calendar settings. For more information, see Set up room booking suggestions.



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