Let users change their photo and profile information

As a G Suite administrator, you control what profile information users can change. If allowed, users can change their name, photo, gender, birthday, or work location.

Privileges needed to manage profile editing

To change these settings you need Services - Directory - Settings privileges. The Super Admin and Services Admin pre-built roles have these privileges. You can use one of these roles or create a custom administrator role. See Assign administrator roles to a user or Create custom administrator roles for instructions.

Update profile editing  

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Menu Menuand then Directory and then Directory settings.
  3. Click Profile editing.
  4. Select the organizational unit or group that you want to set up.

    By default, profile editing settings apply to your entire domain. If you set up organizational units or groups, you can set different profile editing permissions for users in them. At the left, select the organizational unit or group. For more information, see Configure Directory Profile settings with groups.


Check Name to allow users to edit their profile name and nickname. The profile name and nickname are used throughout G Suite apps, including Gmail, Contacts, shared docs, and calendar invites. When a user edits their name in About me, it overrides the admin-set name. Only the User details page in the Google Admin console shows the admin-set name.

If you uncheck Name, user-modified names and nicknames are deleted, and names are reverted to the administrator-set names.


Check Photo to allow users to edit their high-resolution profile photo and their cover photo. They can edit their photo in About me, their Google Account, YouTube, and Google+. If you add profile photos for your users, the user-set photos override the admin-set photos.

If you uncheck Photo, a warning dialog appears to show that user profile and cover photos will be archived. The actual photos that were used aren't deleted. They're preserved in the user's Photos Archive, but they're no longer used as their profile or cover photo. 

This setting has no effect on the low-resolution photo set in Gmail, which users can always change.


Check Gender to allow users to edit their gender at About me and in their Google Account.


Required for Google+ If you're not using Automatically create Google+ profiles, make sure you enable Birthday editing to allow users to create Google+ profiles.

Check Birthday to allow users to edit their birthday in their Google Account. G Suite Education accounts don't have this control; Education account users are never allowed to update their birthday.

Note: If a user enters a birthday indicating they're too young, their account may be disabled.

Work location

Check Work location to allow users to change their work location. Users can edit their desk location in Calendar settings. For more information, see Set up room booking suggestions.

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