Depending on your Google Workspace edition, you might have access to the security investigation tool, which has more advanced features. For example, super admins can identify, triage, and take action on security and privacy issues. Learn more
אדמינים בארגונים יכולים להריץ חיפושים על אירועים ביומן של Drive ולנקוט פעולה. לדוגמה, הם יכולים לראות תיעוד של פעולות המשתמשים בארגון ב-Drive. האירועים ביומן של Drive כוללים תוכן שהמשתמשים שלכם יוצרים ב-Google Docs, Sheets, ו-Slides ובאפליקציות אחרות של Google Workspace, ותוכן שהמשתמשים מעלים ל-Drive כמו מסמכי PDF וקבצים של Microsoft Word.אתם יכולים להשתמש ב-Activity API כדי לגשת באופן פרוגרמטי לנתוני דוחות בסיסיים. אם במהדורת Google Workspace שלכם יש תמיכה ב-Reports API חדש, תוכלו להשתמש בו כדי לגשת לנתוני דוחות מתקדמים של Google Workspace.
Important:
- Not all activities in Drive are logged. For a list of what’s included in the log, on this page see Logged and unlogged events.
- For details on when data becomes available and how long it's retained, go to Data retention and lag times.
- Most Drive audit events are logged only for files owned by users with supported editions. The exceptions are URL Accessed events, which are logged when the user who starts an Apps Script script that accesses a URL is in your organization and has a supported edition.
הרצת חיפוש לאירועים ביומן
Your ability to run a search depends on your Google edition, your administrative privileges, and the data source. You can run a search on all users, regardless of their Google Workspace edition.
כדי להריץ חיפוש לאירועים ביומן, צריך קודם לבחור מקור נתונים. לאחר מכן צריך לבחור מסנן אחד או יותר לחיפוש.
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In the Admin console, go to Menu
Reporting
Audit and investigation
- לוחצים על הוספת מסנן ובוחרים מאפיין.
- בחלון הקופץ, בוחרים אופרטור
- (אופציונלי) כדי ליצור כמה מסננים לחיפוש, חוזרים על השלב הזה.
- (אופציונלי) כדי להוסיף סימן או מילה למיקוד החיפוש, מעל הוספת מסנן, בוחרים באפשרות וגם או או.
- לוחצים על חיפוש.
הערה: בכרטיסייה מסנן אפשר לכלול צמדים פשוטים של פרמטרים וערכים כדי לסנן את תוצאות החיפוש. תוכלו גם להשתמש בכרטיסייה הגדרת תנאים, שבה המסננים מיוצגים כתנאים באמצעות אופרטורים מסוג AND/OR.
To run a search in the security investigation tool, first choose a data source. Then, choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value.
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In the Admin console, go to Menu
Security
- לוחצים על מקור נתונים ובוחרים באפשרות אירועים ביומן של Drive.
- Click Add Condition.
Tip: You can include one or more conditions in your search or customize your search with nested queries. For details, go to Customize your search with nested queries. - Click Attribute
For a complete list of attributes, go to the Attribute descriptions section (later on this page). - Select an operator.
- Enter a value or select a value from the list.
- (Optional) To add more search conditions, repeat steps 4–7.
- Click Search.
You can review the search results from the investigation tool in a table at the bottom of the page. - (Optional) To save your investigation, click Save
Notes
- In the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
- If you gave a user a new name, you will not see query results with the user's old name. For example, if you rename OldName@example.com to NewName@example.com, you will not see results for events related to OldName@example.com.
תיאורי מאפיינים
כשמחפשים נתוני אירועים ביומן, אפשר להשתמש במאפיינים הבאים במקור הנתונים הזה:
Note:
- Not all attributes in the following list are reported for all events.
- The following list is not exhaustive and is subject to change. For more details about Drive log events, go to Drive Audit Activity Events on the Google Workspace Admin SDK website.
| Attribute | Description |
|---|---|
| Actor | Email address of the user who performed the action. Users external to the domain are shown as anonymous, except when they view or edit a document explicitly shared with them (as an individual or as part of a specific group) |
| Actor group name |
שם הקבוצה של השחקן. מידע נוסף זמין במאמר סינון תוצאות לפי קבוצת Google. כדי להוסיף קבוצה לרשימת ההיתרים של קבוצות הסינון:
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| Actor organizational unit | Organizational unit of the actor |
| API method | For Download and Item content accessed actions that occur through a third-party app, the API method used by the action. For example, drive.files.export. |
| App ID | Oauth client ID of the third-party app that performed the action |
| App name | The app that performed the action |
| Audience | Target domain in case the audit log is for a visibility change |
| Billable | (Essentials edition only) Whether the user action is a chargeable activity |
| Date |
Date and time the event occurred (displayed in your browser's default time zone) Note: Most events are logged when they’re complete. Sometimes large uploads can take a while to log. |
| Document ID |
Unique Drive item identifier associated with the activity, as stored in the URL link for the file. Note: For URL Accessed events, document ID and other file-related fields, such as document type and owner, are reported only for certain actions. For details, on this page see URL accessed. |
| Document type | File format that the activity involves, such as Google Docs, Sheets, Slides, JPEG, PDF, PNG, MP4, Microsoft Word, Excel, PowerPoint, txt, HTML, MPEG audio, QuickTime video, folder, or shared drives |
| Domain* | The domain where the action occurred |
| Encrypted* | Whether the file is client-side encrypted |
| Event name |
Events such as View, Rename, Create, Edit, Print, Delete, Upload, and Download. Most actions are logged immediately. However, Print events in the Drive viewer can be delayed 12 hours or more from the time of the event. Files that are automatically deleted by Google Drive or emptied from Trash are logged. Other events, such as uploading a file, are logged once they’re complete. |
| Impersonation |
Application used domain-wide delegation to make a request on a user's behalf. True indicates that the event was performed on a user's behalf. You can review Actor to find the user’s email and App ID and App name to identify the application. Learn more about domain-wide delegation. |
| IP address* |
Address from where the user performed the activity. This might reflect the user's physical location, but it can be something else like a proxy server or a Virtual Private Network (VPN) address. No IP addresses are logged for events:
|
| New publish visibility value | New visibility of the document |
| New value* | New value of the changed setting |
| New value IDs* | New value of the label field |
| Old publish visibility value | Old visibility of the document if the activity is a visibility change |
| Old value* | Old value of the changed setting |
| Old value IDs* | Old value of the label field |
| Owner |
User who owns the file. |
| Prior visibility | Previous visibility of the document in case visibility is changed |
| Recipients* | Email addresses of the recipients |
| Shared drive ID | The Drive ID of the shared drive containing the file. If the file is not in a shared drive, this field isn't populated. |
| Target | User whose access is changed |
| Title | Title of the document |
| Visibility | Visibility of the Drive item associated with the activity |
| Visibility change | Visibility of the Drive item before the activity |
| Visitor | Yes means that the activity is by a non-Google user. No means that the activity is by a Google user. Learn more about sharing documents with visitors. |
הערה: אם נתתם למשתמש שם חדש, לא יוצגו תוצאות של שאילתות עם השם הישן שלו. לדוגמה, אם אתם משנים את השם של OldName@example.com ל-NewName@example.com, לא תראו תוצאות לאירועים שקשורים ל-OldName@example.com.
צפייה בקבצים ששותפו עם גורמים מחוץ לדומיין
כדי לראות את הקבצים ששותפו עם משתמשים מחוץ לדומיין:
דף הביקורת והחקירה
- פותחים את האירועים ביומן כמו שמתואר בקטע הרצת חיפוש לאירועים ביומן.
- לוחצים על הוספת מסנן
- לוחצים על חיפוש.
אם משביתים את השיתוף מחוץ לדומיין ומשתמש משתף מקור מידע עם קבוצה שאפשר להכניס אליה משתמשים חיצוניים, הנתונים מסומנים כשותף מחוץ לדומיין ביומן, גם אם אין בקבוצה משתמשים חיצוניים. משתמשים חיצוניים בקבוצה לא יוכלו לגשת למקורות המידע ששותפו.
הכלי לחקירת אבטחה
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In the Admin console, go to Menu
- לוחצים על מקור נתונים
- לוחצים על הוספת תנאי.
- לוחצים על מאפיין
- לוחצים על Contains (מכיל)
- לוחצים על הרשאות גישה
- Click Search.
You can review the search results from the investigation tool in a table at the bottom of the page.
אם משביתים את השיתוף מחוץ לדומיין ומשתמש משתף מקור מידע עם קבוצה שאפשר להכניס אליה משתמשים חיצוניים, הנתונים מסומנים כשותף מחוץ לדומיין ביומן. משתמשים חיצוניים בקבוצה לא יוכלו לגשת למקורות המידע ששותפו. נוסף לכך, אתם תראו את השיתוף גם אם אין בקבוצה משתמשים חיצוניים.
Logged and unlogged events
Delete
Files that are automatically deleted by Google Drive or emptied from Trash are logged.
Copy
When a file is copied, Create and Copy events are logged for the new file, and a Source Copy event is logged for the original file.
When a user outside of your organization copies a file to an external location, your organization doesn’t log the Create and Copy events because the new file is external. However, your logs have the Source Copy event on the original file with a Copy Type of External. To monitor when data is copied out of your organization, you can review Source Copy events that have an External copy type.
Print events aren't recorded when a user prints a filed opened in a Google file formats (Docs, Sheets, Slides, Drawings, and Forms).
When printing files with the Drive app from an Apple iPhone and iPad or Android device, Print events might be logged as Download events.
Download
Most downloads are logged, including when files are copied between Drive and a local device using Google Drive for desktop.
Some View actions are logged as downloads:
- Previewing a file in the Drive app on a mobile device is logged as a Download event.
- Previewing a file, such as a PDF, that can’t be directly opened in Google Docs or other Google app is logged as a Download event.
Downloads from the following sources are not logged:
- Google Takeout downloads (search Takeout log events instead)
- Downloads to offline browser caches
- Photos that are synced to, downloaded from, or viewed through Google Photos
- Drive items that are emailed as attachments and downloaded through the recipient's email client
Item content synced
Item content synced events are logged in the following cases and are available for activity after July 1, 2024:
- A file is synced from Drive to a local device using Google Drive for desktop. These are also logged as Download events.
- A file is synced to a device for offline access, including ongoing syncs with the online version. Item content synced events to the Drive mobile app (Android and iOS) are also logged as Download events .
Item content accessed
Files can be accessed on behalf of users through an app that uses a Google Workspace API such as the Google Drive API or Google Sheets API. These actions aren’t logged as Download or View events, only as Item content accessed. Gemini’s Item content accessed events are logged only when file content is accessed outside of a user’s open file in Drive for web.
Item content access events aren’t logged when a file is viewed or opened by a user in Drive for web, Drive on mobile, or the Drive for desktop app.
View
- Viewing files using the /htmlview, /embed, /revisions, and other special URLs are logged as View events.
URL accessed
URL Accessed events are logged when an Apps Script script accesses a URL, including when the script is run from the Apps Script Dashboard, run as an Add-On, or run as a custom function in Sheets. URL Accessed events aren’t logged when a user clicks a link in a file.
The attributes reported depend on how the script was run and who owns it:
- When a script is run as a custom function, the document ID and other document-related attributes reflect the sheet that the function was called in.
- When a script isn’t run as a custom function, document-related attributes aren’t reported.
- Script ID is reported if the Apps Script script is owned by your organization.
Sheets Import URL
Calling a Sheets Import function, which accesses a URL, is logged as a Sheets Import URL event. An event is logged when the content of the sheet is changed by an automatic refresh or when a user opens the sheet.
Events that involve external domains
Some events involve users, shared folders, or shared drives outside your organization, such as when a user in your organization shares a file with an external user. Both organizations log an event when it changes the ownership of the item from one organization to another.
Examples of events logged by both:
- A Drive item owned by a user in your organization is moved to an external shared drive.
- A Drive item owned by a user outside of your organization is moved to a shared drive owned by your organization.
- A user copies a file into or out of your organization. The receiving organization logs the copied file’s name, not the original file name.
Examples of events logged by your organization but not logged by the external domain:
- A Drive item owned by a user in your organization is shared with an external user.
- A Drive item owned by a user in your organization is shared with a group that allows external users, even if no external users are part of the group.
- An external user views, edits, downloads, prints, or deletes a Drive item owned by your organization.
- An external user uploads a file to a shared drive owned by your organization.
Events logged by the external domain but not by your organization are the reverse of the previous section.
Anonymous and external users
For anonymous users (users who are not signed in to a Google Account), edits are logged but views and downloads are not.
Actions performed by users external to the domain are shown as anonymous except when the item is explicitly shared with them (as an individual or as part of a specific group).
Anonymous and external access can be restricted by Admins by setting organization sharing policies or Trust Rule policies.
Drive for desktop
When files are copied between Drive and a local device using Drive File Stream, Download and Item content synced events are logged.
ניהול נתוני האירועים ביומן
ניהול עמודות הנתונים של תוצאות החיפוש
אתם יכולים לקבוע אילו עמודות נתונים יופיעו בתוצאות החיפוש.
- בפינה השמאלית העליונה של טבלת תוצאות החיפוש, לוחצים על הסמל לניהול העמודות
.
- (אופציונלי) כדי להסיר עמודות שמוצגות כרגע, לוחצים על סמל ההסרה
.
- (אופציונלי) כדי להוסיף עמודות, לצד הוספת עמודה חדשה לוחצים על החץ למטה
ובוחרים את עמודת הנתונים.
חוזרים על הפעולה לפי הצורך. - (אופציונלי) כדי לשנות את סדר העמודות, גוררים את השמות של עמודות הנתונים.
- לוחצים על שמירה.
ייצוא נתונים של תוצאות חיפוש
אתם יכולים לייצא את תוצאות החיפוש ל-Google Sheets או לקובץ CSV.
- בחלק העליון של טבלת תוצאות החיפוש, לוחצים על ייצוא של הכול.
- מזינים שם
קובץ הייצוא מוצג מתחת לטבלת תוצאות החיפוש בקטע ייצוא התוצאות של פעולה. - כדי להציג את הנתונים, לוחצים על שם הייצוא.
קובץ הייצוא נפתח ב-Google Sheets.
מגבלות הנתונים שאפשר לייצא משתנות לפי:
- מספר השורות הכולל של התוצאות שאתם יכולים לייצא מוגבל ל-100,000 שורות (למעט חיפושים של הודעות ב-Gmail, שמספר השורות שלהם מוגבל ל-10,000).
- Supported editions for this feature: Frontline Standard; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. השוואה בין מהדורות
אם אתם משתמשים בכלי לחקירת אבטחה, אתם יכולים לייצא עד 30 מיליון שורות של תוצאות סה"כ (למעט חיפושים של הודעות ב-Gmail, שמוגבלים ל-10,000 שורות).
למידע נוסף על ייצוא תוצאות חיפוש
מתי הנתונים נעשים זמינים ולמשך כמה זמן הם נשמרים?
טיפול באירועים על סמך תוצאות החיפוש
- You can set up alerts based on log event data using reporting rules. For instructions, see Create and manage reporting rules.
- Supported editions for this feature: Frontline Standard; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. השוואה בין מהדורות
To help prevent, detect, and remediate security issues efficiently, you can automate actions in the security investigation tool and set up alerts by creating activity rules. To set up a rule, set up conditions for the rule, and then specify what actions to perform when the conditions are met. For details and instructions, see Create and manage activity rules.
Supported editions for this feature: Frontline Standard; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. השוואה בין מהדורות
After you run a search in the security investigation tool, you can act on your search results. For example, you can run a search based on Gmail log events and then use the tool to delete specific messages, send messages to quarantine, or send messages to users' inboxes. For more details, go to Take action based on search results.
ניהול החקירות
Supported editions for this feature: Frontline Standard; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. השוואה בין מהדורות
View your list of investigationsTo view a list of the investigations that you own and that were shared with you, click View investigations . The investigation list includes the names, descriptions, and owners of the investigations, and the date last modified.
From this list, you can take action on any investigations that you own—for example, to delete an investigation. Check the box for an investigation and then click Actions.
Note: Directly above your list of investigations, under Quick access, you can view recently saved investigations.
As a super administrator, click Settings to:
- Change the time zone for your investigations. The time zone applies to search conditions and results.
- Turn on or off Require reviewer. For more details, go to Require reviewers for bulk actions.
- Turn on or off View content. This setting allows admins with the appropriate privileges to view content.
- Turn on or off Enable action justification.
For instructions and details, go to Configure settings for your investigations.
To save your search criteria or share it with others, you can create and save an investigation, and then share, duplicate, or delete it.
For details, go to Save, share, delete, and duplicate investigations.
