About Calendar resources (rooms, etc)
In addition to scheduling events in Google Calendar, G Suite users in your organization can book resources that people share. The most common example is a meeting room. Other examples might include projectors, company fleet cars, guest offices, recreation equipment, or any other resource people might schedule a time to use.
To manage calendar resources, you need an administrator role with calendar resource privileges. The Services Admin pre-built role has calendar resource privileges. You can use that role or create a custom administrator role. See Assign administrator roles to a user or Create custom administrator roles for instructions.
Note: After you add a calendar resource, it may take up to 24 hour for it to become available in everyone's calendar.
Add and manage Calendar resources
Create buildings, features, and resources
Starting Oct 17, 2017, Google’s recommended naming convention will automatically be applied to resources. The auto-generated long resource name is constructed from the individual resource information fields you enter, such as building, floor, resource name, and features.
Note: For resources created before Oct 17, 2017, we recommend you update your resource information to make use of the new resource fields.
Manage calendar resources
To manage a resource, you need to add the resource's email address to your My Calendars list. You can then edit, share, or get notifications about the resource.
Add resources to an event
Once resources are created and shared, you and your users can add resources to your events in the same way you invite guests to events.
Get resource notifications
You can set up to be notified whenever:
- A resource is scheduled on a new event
- A scheduled event is changed or canceled
- Invited people or resources reply to an event
You can also request a daily schedule for the resource.