Manage Calendar resources
In addition to scheduling meetings in Google Calendar, G Suite users in your organization can manage resources that people share. The most common example of a resource is a meeting room. Other examples include projectors, company fleet cars, guest offices, recreation equipment, or any other resource people might schedule a time to use.
Privileges needed to manage resources
To manage calendar resources, you need an administrator role with Buildings and resources privileges. The Services Admin pre-built role has Buildings and resources privileges. You can use that role or create a custom administrator role. See Assign administrator roles to a user or Create custom administrator roles for instructions.
Recommended Admin tasks
Create buildings, features, and resources
The first step in managing Calendar resources, is to create them. For resources created before Oct 17, 2017, we recommend that you switch to structured resources.
Add resources to My Calendar list
To manage a resource, you need to add the resource's email address to your My Calendars list. You can then edit, share, or get notifications about the resource.
Add resources to an event
Once resources are created and shared, you and your users can add resources to your events in the same way you invite guests to events.
Get resource notifications
You can set up notifications when:
- A resource is scheduled on a new event
- A scheduled event is changed or canceled
- Invited people or resources reply to an event
You can also request a daily schedule for the resource.