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About calendar resources (rooms, etc)

If you have the legacy free edition of Google Apps, upgrade to G Suite to get this feature.

In addition to scheduling events in Google Calendar, G Suite users in your organization can book resources that people share. The most common example is a meeting room. Other examples might include projectors, company fleet cars, guest offices, recreation equipment, or any other resource people might schedule a time to use.

Note: After you add a calendar resource, you might have to wait up to 24 hours for it to become available in everyone's calendar.

Add and manage calendar resources

  1. Create resources
    When creating resources, we recommend specific naming conventions to make your resources easy for users to find.

  2. Manage calendar resources
    To manage a resource, you need to add the resource's email address to your My Calendars list. You can then use the drop-down menu by the resource to edit, share, or get notifications about the resource.

  3. Share calendar resources
    If you don't explicitly set the sharing option for your new resource, it will inherit the default sharing option for calendars in your organization.

  4. Add resources to an event
    Once resources are created and shared, you and your users can add resources to your events much the same way as you invite guests to events.

  5. Get resource notifications
    You can set up to be notified whenever:

    • A resource is scheduled on a new event
    • A scheduled event is changed or canceled
    • Invited people or resources reply to an event

    You can also request a daily schedule for the resource.

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