Manage group members

Assign group roles to members


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help." "
In Google Groups, you can use roles to assign permissions to members of your group. There are 3 default roles for every group, and those roles can't be removed. However, you can modify the permissions in the default roles for every group.

Permissions determine who can view, post, and moderate content and manage members and settings in the group.

About default roles

Owner

Members with the owner role have these permissions:

  • Send messages to the group.
  • Add or remove group members, including owners.
  • Change a member's role (for example, from member to owner).
  • Change group settings.
  • Delete the group.
  • Export group memberships and messages.

Note: You can assign the owner role to any group member. However, a group can't have the owner role for another group.

 

G Suite administrators are automatically assigned the owner role for all groups in an organization, including groups that users create.

Recommended

Members with the owner role have the greatest control over the group, so we recommend keeping the number of owners low. 

Manager

Managers can do everything that owners can do except delete the group or make another member an owner. A group can't be a manager of another group.

Member
Everyone in a group has the member role. Any permissions that are set for the member role are automatically given to all other roles.

View, modify, or change permissions for default roles

Using new Groups

You can change what owners, managers, and members can do in your group, such as approve messages, view members, or delete posts.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settings.
  4. At the top right, next to Advanced, click Turn on"".
  5. For each setting, choose which users get that permission. Permission settings reference
  6. Click Save changes.

Permission settings reference for new Groups

Section name
& permission setting
Description

General

  • Who can view conversations
Users can view conversations in Groups if these are enabled
  • Who can post
Users can start and participate in group conversations
  • Who can view members
Users can see the group's members list

Member privacy

  • Who can contact group owners
Control who can send messages to group owners
  • Who can view member email addresses
Control who can view member email addresses

Posting policies

  • Who can reply privately to authors
Control who can send email to authors privately
  • Who can attach files
Control who can post messages with attachments
  • Who can moderate content
This includes approving, deleting, and locking messages and conversations
  • Who can moderate metadata
This includes categorizing content and all Collaborative inbox features
  • Who can post as group
This includes posting messages from the group's email address

Member moderation

  • Who can manage members
Control who is allowed to add and remove group members
  • Who can modify roles
Control who is allowed to change permissions of group roles
Using classic Groups

You can change what owners, managers, and members can do in your group, such as approve messages, view members, or delete posts.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. In the left panel, go to Rolesand thenRoles.
  6. Choose a role.
  7. Next to Permissions, click Edit.
  8. Check the boxes next to the permissions that you want to grant to this role.
  9. Click Done and at the top, and thenclick Save.

See or change a member's role

Using the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. (Optional) To filter the list of members, at the top, click Add a filter and select a filter. Enter text to search and click Apply to filter further.
  5. Under Role for the user you want to change, click the Down arrow"" and thento select the new role.
  6. If you want to change the role for any other users, repeat the steps.
  7. Click Save.
Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Members.
  5. Point to a member and in the Role column, select a role.
Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. Point to the member whose settings you want to change and check the box next to their name.
  6. Near the top of the screen, click Actions.
  7. Choose the setting you want to change.

Give several members the same role

Using the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. Check the box next to each member whose role you want to change.
  5. At the top, click Bulk Changeand then Role.
  6. Select a role and click Apply.
Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Members.
  5. Point to the member whose settings you want to change and check the box next to their name.
  6. On the right, click Change role.
  7. Select the new role.
Using classic Groups
  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings Settings.
    2. Click Return to classic Google Groups.
  3. Click the name of a group.
  4. Above the topic list on the right, click Manage members.
  5. Point to the member whose settings you want to change and check the box next to their name.
  6. Near the top of the screen, click Actionsand thenAdd to role, then select a role.

Create a custom role

Using classic Groups
This feature requires Google Groups for Business. Currently, it’s only available in classic Groups, but it’s planned for new Groups.

If you want a role that’s different from the default roles, you can create a custom role. Members who can manage members can also create (and delete) custom roles. Some permissions can only be given to owners, managers, and members and not to custom roles.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings Settings.
    2. Click Return to classic Google Groups.
  3. Click My groups.
  4. Click the name of a group.
  5. On the right, click Manage group.
  6. In the left panel, go to Rolesand thenRoles.
  7. Click Create.
  8. Enter information for the new role. Name the role something that can be shared publicly and is singular (for example, "Contributor," not "Contributors").
  9. (Optional) To add an image as a badge for the role, click Add badge and upload the image file.
  10. (Optional) To add someone from your group to the new role:
    1. Click Add members.

      Note: Only members who are already in the group can be added to the role. If a member is later removed from the group, they'll also be automatically removed from the custom role. 
       
    2. Next to Permissions, click Edit.
    3. Make your changes, then click Done.
  11. Click Save changes.
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