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Set permissions for managing members and content

If Google Groups isn't available in your work or school account, ask your administrator to turn on Groups for Business. ""

Using permission settings, a group owner or manager can determine who can view, post, and moderate content and manage members in Google Groups. Depending on how your administrator has set up your organization’s group sharing settings, an owner or manager can assign each permission to different sets of users:

  • The default group roles (owners, managers, or members)
  • Everyone in the organization
  • Everyone on the web
  • Specially created custom roles

If your group has users outside your organization and you select Entire organization for a permission, the external group members don’t receive the permission.

Assign permissions to a set of users

Requires the Owner or Manager role.

In the previous version of Groups, you could exclude a subset of group members. (For example, select members while excluding managers.) If you previously set an exclusion, that exclusion remains until you change the permission.

Some permissions affect which options are available for other permissions. So for example, you can only allow the entire organization to view members if you’ve already allowed anyone on the web or organization members to see the group.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settings.
  4. To locate permission settings, look for entries with a slider:
    ""
  5. Choose which users get that permission. For:
    • Default roles, entire organization, and everyone on the web—Move the slider to the user option you want.
    • Custom roles—Next to the slider, click the list and select the role.
      Choosing a custom role assigns the permission to anyone in this custom role plus the default role you selected on the slider.
      ""
  6. Repeat step 6 for each permission.
  7. Click Save changes.

Tip: You can see an exclusion created in the prior version of Groups on the slider for a particular permission as a white circle above the user set name. However, if you change the permission, the exclusion disappears. You can’t revert back to it.

Permission settings reference

Use these tables to review the available permissions and what they control.

General

Setting Description
Who can view conversations Users can view conversations in Groups if these are enabled.
Who can post Users can start and participate in group conversations.
Who can view members Users can see the group’s members list.

Member privacy

Setting Description
Who can contact group owners Control who can send messages to group owners.
Who can view member email addresses Control who can view member email addresses.

Posting policies

Setting Description
Who can reply privately to authors Control who can send email to authors privately.
Who can attach files Control who can post messages with attachments.
Who can moderate content This includes approving, deleting, and locking messages and conversations.
Who can moderate metadata This includes categorizing content and all Collaborative inbox features.
Who can post as group This includes posting messages from the group’s email address.

Member moderation

Setting Description
Who can manage members Control who is allowed to add and remove group members.
Who can modify custom roles Control who can create, delete, and update the name and description of custom roles.

Override group posting permissions

Requires the Who can manage members permission.

You can set whether individuals may or may not post messages or if their messages go through moderation. The option you select overrides the group posting permission and message moderation setting.

For example, group settings might allow only owners to post and require moderation of all messages. However, you might give certain managers permission to post and bypass moderation. Even if group settings specify no message moderation, it’s available here.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Members.
  4. For the member you want, under Posting, select an option.

Nested groups

You can set an override for a group that’s a member of another group. The override applies only to messages posted from the nested group's email address--not from that group’s members. Messages sent from those members follow the parent group’s posting policy

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