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Assign roles to a group's members

If Google Groups isn't available in your work or school account, ask your administrator to turn on Groups for Business.

Group owners and managers can assign roles to members of their groups. Within a group, each role has certain permissions that determine who can view, post, and moderate content and manage members in that group.

About the default roles

Each group has 3 default roles that can be assigned to members.

Change a member’s default role

Requires the Who can manage members permission.

Group members with the correct permission can assign the manager or member role to other members. Only group owners can give other members the owner role.

To change a member’s custom role, see Add members to a custom role.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Members.
  4. To assign a role to a single member—Point to a member and in the Role column, select a role.
  5. To assign a role to multiple members:
    1. Point to each member whose settings you want to change and check the box next to their name.
    2. Above the list on the right, click Change role .
    3. Select the new role.

Create and add members to custom roles

If you want a role that’s different from the default roles, you can create a custom role. Some permissions can only be given to owners, managers, and members and not to custom roles.

Create or edit a custom role

Requires the Who can modify custom roles permission.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settingsand thenMember moderation.
  4. Under Custom roles, click Create custom role.
  5. Enter a name and description for the new role.
    Name the role something that can be shared publicly and is singular (for example, “Contributor,” not “Contributors”).
  6. Click Create role.
  7. To edit the role name or description:
    1. Under Custom roles, next to the role name, click Edit .
    2. Enter a new name or description.
    3. Click Save changes.

Add members to a custom role

Requires the Who can manage members permission.

Only members who are already in the group can be added to a custom role. If a member is later removed from the group, they are automatically removed from the custom role.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settingsand thenMember moderation.
  4. Under Custom roles, next to the role name, click Edit .
  5. Enter the member’s email address.
  6. When the member’s entry appears, select it. Or, to select the first entry displayed, press Enter or Return.
  7. (Optional) Repeat steps 5 and 6 to add additional members to the role.
  8. Click Add members.

Next steps

After you create and add members to roles, you can assign permissions to those roles. Visit Set permissions for managing a group.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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