Manage your dynamic Global Address List

When you enable Google Apps Sync for Microsoft Outlook® for your domain, your Global Address List in Google Apps automatically becomes available to each Google Apps Sync user in Microsoft Outlook®. This happens with no setup effort on your part as long as contact sharing is enabled in your Google Admin console. Learn more about contact sharing.

Your Global Address List includes all Google Apps users, groups, shared contacts, and resources defined in your domain. As you modify this data in Google Apps, each user's Global Address List is dynamically updated in Outlook, too. (Note, however, that it can take up to 24 hours for updates to became available in Outlook, or for the Global Address List to become available at all after first installing Google Apps Sync).

Upgrade from the static GAL Generator

Earlier versions of Google Apps Sync required installing the static GAL Generator to provide your Global Address List. The static GAL Generator is no longer officially supported and we recommend that you instead upgrade to the dynamically updated Global Address List. To do this, simply delete the following registry key from each user's computer (a key that was required to begin using the GAL Generator): HKEY_CURRENT_USER\Software\Google\Google Apps Sync\GAL.

Note: If you're running a 32-bit version of Outlook on a 64-bit version of Windows, you'll need to locate this registry key in the correct location for 32 bit applications. For details, see the instructions on using the Windows registry at Configure limits and options via the registry.

Supported fields in the dynamic Global Address List

Your Global Address List includes all Google Apps users, groups, shared contacts, and resources defined in your domain. Google Apps Sync currently supports the following fields:

Dynamic Global Address List fields
  • General-Name-First
  • General-Name-Initials
  • General-Name-Last
  • General-Name-Display
  • General-Name-Email
  • General-Address
  • General-City
  • General-State
  • General-Zip code
  • General-Country/Region
  • General-Title
  • General-Company
  • General-Department
  • General-Office
  • General-Assistant
  • General-Phone
  • Phone/Notes-Phone Numbers-Business
  • Phone/Notes-Phone Numbers-Business2
  • Phone/Notes-Phone Numbers-Fax
  • Phone/Notes-Phone Numbers-Assistant
  • Phone/Notes-Phone Numbers-Home
  • Phone/Notes-Phone Numbers-Home2
  • Phone/Notes-Phone Numbers-Mobile
  • Phone/Notes-Phone Numbers-Pager
  • Phone/Notes-Notes

What's available to users in Outlook?

Your dynamic Global Address List makes the following features available to Google Apps Sync users in Microsoft Outlook®:

  • A Global Address List of all your Google Apps users, domain groups, shared contacts, and conference rooms. To open this list in Outlook, click Tools > Address Book, then select Global Address Book from the Address Book list. You can search the list of addresses, and view properties for individual addresses.
     
  • For each user, all data provided in the fields listed above (under "Supported fields in the dynamic Global Address List").
     
  • Contact lookup for user, group, and resource addresses in Outlook's Address Book. Typing the first few characters of an address in the Address Book sorts to the top names that match what you've typed so far.
     
  • Free/busy information for your users and conference rooms. This information is normally available only for users who have Google Apps accounts. However, it can also include free/busy information for people in your domain who are still using Exchange if you enable Google Calandar Connectors.

What's not available to Outlook users?

  • Exchange data that hasn't been replicated in Google Apps

Disable the Global Address List

If you don't want users to have access to your Global Address List, you can disable this feature in either of two ways:

  • Disable contact sharing for your domain, which disables the dynamic Global Address List for all users
  • Edit the Windows registry on the computer of each user for whom you want to block the feature

To disable contact sharing for your domain:

  1. Sign in to the Google Admin console.
  2. Click Google Apps > Contacts > Sharing Settings. Where is it?
  3. Select Disable contact sharing.
  4. Click Save changes.

Keep in mind that this method removes the Global Address List for all users in your domain. Learn more about contact sharing in these articles:

To edit the registry on individual computers: see

Note: If you're running a 32-bit version of Outlook on a 64-bit version of Windows, you'll need to create this registry key in the correct location for 32 bit applications. For details, see the instructions on using the Windows registry at Configure limits and options via the registry.

  • Add the following registry key: HKEY_CURRENT_USER\Software\Google\Google Apps Sync\AddressBookSync
     
  • Modify HKEY_CURRENT_USER\Software\Google\Google Apps Sync\AddressBookSync by adding the following DWORD Value:
    • DWORD Value: DynamicGal
      Modify the DWORD Value as follows:
      • To disable dynamic Global Address List: Value data = 0