Google Workspace for Education storage

3. Free up or get more storage for your institution

The new storage policy for Google Workspace for Education editions provides a baseline of 100 TB of pooled storage and options for increasing storage. Learn how to free up and get more storage.

Free up storage

  • Delete old accounts, shared drives, and duplicated content—Purging unnecessary user accounts or shared drives can help free up storage. Remove content such as remnant files left over from copying them to shared drives or Google Cloud Storage.
  • Evaluate alumni account practices—By removing inactive alumni accounts, you might free up a significant portion of your shared storage pool
  • Use Google Cloud Storage—Evaluate your practices and policies around using Google Drive as long-term storage and consider using Google Cloud Storage instead. For more details on Google Cloud Storage and migration tools from Google Drive to Google Cloud Storage, contact your account representative. Learn more about Google Cloud Storage
  • Review data retention policies—Work with your institution's policy makers to review your data retention policies, such as when data that no longer serves its purpose should be deleted. In Google Vault, update your retention rules as necessary to reduce overall storage usage. Learn how retention works

See also the Google for Education Storage Guide.

Get more storage

To get more storage added to your shared pool, you can purchase Education Plus or Teaching and Learning Upgrade licenses. For each Teaching and Learning Upgrade license, you get 100 GB added to your shared pool, with no cap. For each Education Plus license, you get 20 GB added to your shared pool, with no cap.

A Teaching and Learning Upgrade or Education Plus license doesn’t need to be assigned to a specific user to provide additional storage. 

Compare Google Workspace for Education editions and learn about storage availability by license.

Next: Set storage limits

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