This feature is only available to Google Workspace for Education editions.
To make it easier to tailor experiences for your users, you can set access to some Google services based on age. The default age-based access setting depends on your institution type:
- Primary and secondary education institutions—All users not designated as 18 and over get an age-restricted experience for some Google services.
- Higher education institutions—Users not designated as under the age of 18 have no additional restrictions for Google services. However, administrators in those organizations are required to identify any users under the age of 18.
Understand the default settings
As an administrator, you should identify users in your organization who are 18 years of age and older. If you don't:
- All users in primary and secondary institutions who are not designated as over 18 default to under 18 and get a restricted experience in some Google services.
- Users under the age of 18 lose access to certain services and features. Data created by these users in Additional Services or features that they no longer have access to is deleted. Before the data is deleted, you can let users export their data with Google Takeout. Learn how to allow or block Google Takeout.
- Services without an on or off control are set to Restricted for users who aren't designated as over 18. You can't change this setting for those users. For details, go to Manage access to services that aren't controlled individually.
The age-based access setting applies to the top-level organization. However, you can identify users, such as teachers and staff, as over or under the age of 18 by putting them in an organizational unit or access group and setting the correct age level. For details, go to Customize the setting for your organization (below).
App restrictions for users under 18
Users designated as under the age of 18 have restrictions in some Google services when they're signed in to their Google Workspace for Education account. Also, some services aren't available to users under the age of 18.YouTube
- Create channels, playlists, stories, shorts, live streams, or upload videos
- Watch live stream videos (only turned off for Moderate or Strict Restricted Mode)
- See or post comments
- Participate in live chat
- Buy channel memberships, creator merchandise, movies and TV shows, Super Chat and Super Stickers, or participate in YouTube Giving fundraisers
- Use apps, including YouTube Go, YouTube Mobile Web, YouTube Music, YouTube Studio, YouTube TV, and YouTube VR
- Access other features, including:
- Receive most notifications
- Cast on TV
- Connect game accounts
- Use Incognito mode
- Get personalized ads
- Turn Restricted Mode on or off
- Filter video results (by upload date, for example)
Search Generative Experience and Search Labs
SGE and Search Labs are only available for use with a personal Google Account.
- Can only see content rated Everyone, Everyone 10+, or Teen. For details, go to Apps & Games content ratings on Google Play.
- Can’t purchase any Google Play content from the Apps & Games, Movies & TV, and Books categories.
- Can’t read or listen to sexually explicit books for Books on Google Play. However, users might see explicit books when searching or accessing them using a direct link to the content’s page.
- Access features that require payments
- Create public posts, such as comments and reviews
- Participate in Local Guides
- Turn on Location History for their Google Workspace for Education account
- Access Google Maps Timeline
- Share their location
- See prompts for paid features.
- Use partner sharing. For details, go to Set up partner sharing.
The following restrictions will start in November 2023:
- Share or receive photos and videos within Google Photos.
- Participate in private conversations in Google Photos where photos and videos are shared. For details, see Share photos & videos.
Services with On or Off controls
- Campaign Manager
- Early Access Apps
- Google Ad Manager
- Google Ads
- Google AdSense
- Google Analytics
- Google Cloud Platform
- Google Pay
- Google Play Console
- Google Public Data Explorer
- Location History
- Merchant Center
- Partner Dash
- Play Books Partner Center
- Question Hub
- Search Ads 360
Services without On or Off controls
You can move users to an organizational unit or access group and apply age-based settings. For more details, go to Configuration groups for use by admins.
If you use organizational units or access groups:
- Change the setting of any staff (including an administrator), teacher, and faculty organizational unit or configuration group to be 18 or older. Be sure that all users in the organizational unit or group are 18 years of age or older.
- Move any users under the age of 18 in your staff, teacher, or faculty organizational units or access groups to another organizational unit or group and apply the appropriate age-level setting.
- For higher education institutions, if you have users under the age of 18, you must add them to an organizational unit or group and apply the appropriate age-level setting.
Note: If you delete a user, you also delete the information regarding the age-based access setting for their account.
Set age-based access to Google services
You can designate your users’ age level in the Admin console. If you don’t, all users without an age designation get the default experience for your institution type. You can change the designation to reflect the accurate age of the user, if the default does not match.
Note that when you change a user’s age designation from over 18 to under 18, they lose access to certain services and features. Starting 30 days after the age designation change, data they created in Additional Services or features that they no longer have access to will begin to be deleted. If you mistakenly change a user’s age designation from over 18 to under 18, you can revert the change within 30 days and their data will not be deleted.
Users can export their data before it is deleted by using Google Takeout for services you allow Google Takeout for. Learn more about turning on Google Takeout.
Before you begin: To be sure that your institution gets the correct default age designation, check that you set the correct organization type in your Google Admin console. For details, go to Select your organization type for Google Workspace for Education.
To set age-based access:
From the Admin console Home page, click Account settingsAge-based access settings.
For Choose an appropriate age label, choose an option:
Some or all users are under 18 years of age
All users are 18 or older
Click Save. If you configured an organizational unit or group, you might be able to either Inherit or Override a parent organizational unit, or Unset a group.