Add and set up AppSheet for Google Workspace

If AppSheet isn’t included in your edition of Google Workspace, you can add it. 

If you’re not sure whether your organization already has a license, review the list of Google Workspace editions that include AppSheet Core.

Before you begin, do the following:

• Choose a subscription. See What subscription is right for me?
• Determine the number of licenses you need to purchase. See How many licenses do I need to purchase for my subscription? and Google Workspace editions that include AppSheet Core.

Add an AppSheet Core or Enterprise Plus subscription

1. Sign in to your Google Admin console.

   Sign in using an account with super administrator privileges (does not end in @gmail.com).

2. In the Admin console, go to Menu  BillingGet more services.
3. At the left, click Google Workspace add-ons.
4. On AppSheet (Core) or AppSheet Enterprise, click Get Started.
5. Follow the instructions to review the pricing and payment plan, and to select your payment method.
   Note the following about purchasing licenses:
   • If you are purchasing an annual plan, you'll be prompted to enter the number of licenses required and will be charged upfront. See How many licenses do I need to purchase for my subscription?
   • If you are purchasing a flexible plan, you'll be charged for a single license at the time of purchase. Then, you'll be charged for any additional licenses that you assign to users (in step 7).
6. Control access using the AppSheet Core security setting, if needed.
7. Assign AppSheet licenses to users.

Charges for the subscription will be included in your monthly Google Workspace invoice.

Control access using the AppSheet Core security setting

This section applies to AppSheet Core admins only. AppSheet Enterprise Plus users can control access to features using AppSheet governance policies.

Use the AppSheet Core security setting to disable the following features for all users in your Workspace organization that have AppSheet Core licenses:

• Sharing AppSheet apps and databases with external app users
• Connecting to external app data
• Automation emails to external recipients
• External integration through the app API
• Webhooks

The sharing with external app users restriction applies to the app itself and doesn't necessarily restrict automation events that are triggered by changes made to external sources (e.g., automations triggered by submissions to a Google Form by external users).

App owners can configure their apps in ways that prevent AppSheet from identifying who is triggering the automation event. It is always the app owner's responsibility to ensure that external sources comply with their organizational rules and policies as well as AppSheet terms of service.

Customers with AppSheet Enterprise Plus can configure policies to limit external triggers based on the data source type or event type. See Predefined policy templates.

The AppSheet Core security setting applies only to Workspace users in the primary domain, and not to users in secondary domains such as tenant domains or Workspace allow-listed domains. Workspace users in secondary domains are considered to be external app users. If the setting is turned on, all AppSheet Core users can share their apps only with other Workspace users in the same primary domain. 

For more granular governance, an AppSheet Enterprise license is required.

Important: Default AppSheet Core security setting

Your organization’s default security setting depends on when your AppSheet Core license was assigned:

• Organizations with AppSheet Core licenses assigned before July 2023, are set to Turn off AppSheet Core security.
• Organizations with AppSheet Core licenses assigned July 2023 and after, are set to Turn on AppSheet Core security.

Turn the AppSheet Core security setting on or off

To turn the AppSheet Core security setting on or off:

1. In the Admin console, go to Menu > Apps > Google Workspace.
2. Select AppSheet Core license security settings.
3. Select Turn on AppSheet Core security or Turn off AppSheet Core security.

Troubleshooting

For AppSheet Core app creators:

• If the setting is turned on, you'll receive a Workspace AppSheet Core security violation error if you use any disabled features in your app. Remove the disabled features from your app or contact your Workspace administrator for more information and assistance.
• If you get an OutgoingEmailAllowListViolations error in Audit History, there are two possible issues:
  • There is a restriction on the the recipient list for outgoing mail
  • Sending email to external recipients is turned off by the security setting

    To address this issue, adjust the restricted recipient list or turn off the AppSheet Core Security setting. Users that can’t make these changes themselves should contact their Workspace Administrator for assistance.

Related topics

• Turn AppSheet on or off
• Manage AppSheet in your organization

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Need help building AppSheet apps? Go to the AppSheet Help Center