Understand file share scan reports

When you conduct a scan of your file share data, you have the option of generating all or some of these reports. Learn more about how to create a scan

When the scan is complete, you can view the scan summary and download the reports. For details, see Analyze your scan.  

Click below to learn more about each report. 

File share reports you can generate

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Shared drives candidate report

Gives information on the hierarchical depth of folders and the permissions held by objects within the folders.

There are limits to the amount and type of data you can migrate to shared drives. Use the information in this report to help you assess whether the folders are good candidates for migration to shared drives or whether you should reorganize the data to avoid potential migration issues. Go to Shared drive limits.

How to modify

Provide a value for:

  • Minimum object count—Minimum number of objects (folders and files) inside the folder (default value is 100). The scan excludes folders containing fewer than the specified number. 
  • Minimum shared with—Minimum number of users that have access to the root folder (default value is 5). The scan excludes folders that are shared with fewer users than the number specified.
  • % allowed with restricted permissions—Percentage of the content of a folder that is permitted to have restricted permissions (default is 1%). The scan excludes folders that have a higher percentage of restricted permissions. Go to Restricted permissions

Note: The report only includes scanned items that meet all of the conditions above.

Field name Description
Name Folder name
Total Total number of objects (folders and files) in the folder and in its hierarchy, including in its subfolders
Folder depth Level of hierarchy of each object
Shared with count How many users or groups the folder is shared with
Path Folder path to the location of the object
Total folders Number of folders within the folder
Folders with restricted permissions Number of folders within the folder that have restricted permissions
% folders with restricted permissions Percentage of folders within the folder that have restricted permissions
Total files Count of all files (not folders) in all folders and subfolders under the candidate (doesn’t discriminate by permissions)
Files with restricted permissions Number of files within the folder that have restricted permissions
% files with restricted permissions Percentage of files within the folder that have restricted permissions
Total objects with restricted permissions Total number of files and folders within the folder that have restricted permissions
% total objects with restricted permissions Percentage of files and folders within the folder that have restricted permissions
Depth report

Provides information about the level of hierarchy of each scanned folder and subfolder and the total data volume for each object.

How to modify

  • Minimum depth—The minimum depth for an item to be included in the report. 
  • Maximum depth—The maximum depth for an item to be included in the report. If you specify 0 (the default), all folders below the minimum depth are included. 
  • Check the Enumerate children box to show the number of items within each folder.
Field name Description
Depth Level of hierarchy of each specified location 
Path Path to the location of the object
Child folders Number of folders located under the object
Child files Number of files located under the object
Child permission sets

Number of permission-verification checks for a child object

Go to Permission set.

Child permissions

Number of permissions for the child object

Total children Sum of all child objects—folders, files, and permission sets
Total size (bytes) Total size of all files under the object, in bytes
Total size Total size of all files under the object
File age report

Provides information about the total number of files in the scan and the name, folder path, and size of the files. You can also see the last-modified and last-accessed information for each file.

How to modify

  • Last modified before—Enter a date to exclude data modified after that date.
Field name Description
Parent folder path Folder where the object is located
File name File name
Last modified Most recent modification record for the file
Last accessed Most recent access record for the file
Size (bytes) Size of the file, in bytes
Size Size of the file
File object totals

Provides a summary of the total number of folders, files, and permissions.

Field name Description
Type Type of object
File extension File extension of the object
Count Number of objects
Permission counts

Provides the number of objects that each user or group has permissions for.

Field name Description
Name Username of the user or group
Count Number of permissions for the user or group
Permissions by object

Lists the users that have permissions for the specified files or folders.

How to modify

  • Report folder information—Includes folder information in the report.
  • Report file information—Includes file information in the report.
Field name Description
Path Path to the object
Type Type of object
Count Number of users who have permissions over the object
Users with permissions List of users who have permissions over the object and the type of permission
Inherited Whether users have inherited the permissions from the parent folder (true or false)
Report errors

Identifies any failures such as a failure to connect to a particular user account.

Field name Description
Source Source environment
Title Title of the error
Location Location of the failed object
Type Type of object
Message Error message associated with the failure
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