Vault log events

Security and investigation tool

Supported editions for this feature: Frontline Standard; Business Plus; Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; Enterprise Essentials and Enterprise Essentials Plus; G Suite Business. Compare your edition

The security and investigation tool page lets you search for and take action on security issues related to Vault log events. You can view a record of actions performed in the Vault console, such as which users edited retention rules or downloaded export files.

Starting December 4, 2023, Vault audit logs are moving from the Vault console to the Google Workspace Admin console. From December 4, 2023 through January 2, 2024, the Vault audit log is available in both the Vault and Admin consoles. After January 2, 2024, the Vault audit log is only available in the Admin console.

On this page

Run a search in the Admin console

To run a search in the investigation tool, first choose a data source. Then choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Securityand thenSecurity centerand thenInvestigation tool.
  3. Click Data source and select Vault log events.
  4. Click Add Condition.
    Tip: You can include one or more conditions in your search or customize your search with nested queries. For details, go to Customize your search with nested queries.
  5. Click Attributeand thenselect an option.
    For a complete list of attributes, go to the Attribute descriptions section (later on this page).
  6. Click Containsand thenselect an operator.
  7. Enter a value or select a value from the list.
  8. (Optional) To add more search conditions, repeat steps 4–7.
  9. Click Search.
    You can review the search results from the investigation tool in a table at the bottom of the page.
  10. (Optional) To save your investigation, click Saveand thenenter a title and descriptionand thenclick Save.

Notes

  • In the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
  • If you gave a user a new name, you will not see query results with the user's old name. For example, if you rename OldName@example.com to NewName@example.com, you will not see results for events related to OldName@example.com.

Run a search in the Vault console

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Run a search for Vault log events
  1. Sign in to vault.google.com.
  2. Click Reports.
  3. (Optional) Select a date range.
  4. (Optional) Enter the email addresses of the Vault users whose actions that you want to audit. To audit the actions of all Vault users, leave the field empty.
  5. Select what types of Vault user actions that you want to audit:
    • To audit all actions, click Select All.
    • To audit only some actions, check the box next to each action.
  6. Click Download CSV.

    A CSV file that contains audit information is downloaded to your computer. 

  7. Open the CSV file in a spreadsheet app, such as Google Sheets. For definitions of the values in the CSV, go to Attribute descriptions (later on this page).
Audit activity for a matter
  1. Sign in to vault.google.com.
  2. Click Matters.
  3. In the list of matters, click the matter you want to audit.
  4. Click Audit.

    Note: To view the matter's audit logs in the Google Admin console, click Try it out now. The ID of the matter you selected is automatically loaded into the Security and investigation tool. Alternatively, you can copy the matter's ID in the URL:
    Matter ID location in a URL

  5. (Optional) Select a date range.
  6. (Optional) Enter the email addresses of the Vault users whose actions that you want to audit. To audit the actions of all Vault users, leave the field empty.
  7. Select what types of Vault user actions that you want to audit:
    • To audit all actions, click Select All.
    • To audit only some actions, check the box next to each action. Note: No retention rule-related actions are reported for matter-specific audits because retention rules are managed outside matters.
  8. Click Download CSV.

    A CSV file that contains audit information is downloaded to your computer. 

  9. Open the CSV file in a spreadsheet app, such as Google Sheets. For definitions of the values in the CSV, go to Attribute descriptions (later on this page).

Attribute descriptions

For this data source, you can use the following attributes when searching log event data:

Attribute Description
Actor Email address of the user who performed the action
Additional details Contains additional payload details such as retention period and conditions
Date Date and time the event occurred (displayed in your browser's default time zone)
Event The logged event action, such as View Investigation, View External Document, or Add Collaborator Begin
Matter ID

ID of the matter. This ID is not available for all events, but instead events that pertain to a matter.

Organizational unit name The name of the organizational unit to which the action applies
Query

The search parameters the user entered for a specific search

Resource name The resource name of the action, such as hold name or saved query name
Resource URL The URL of a document that the user viewed
Target user

Email address of the targeted user, such as a user who was put on hold

Manage your investigations

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View your list of investigations

To view a list of the investigations that you own and that were shared with you, click View investigations. The investigation list includes the names, descriptions, and owners of the investigations, and the date last modified.

From this list, you can take action on any investigations that you own—for example, to delete an investigation. Check the box for an investigation, and then click Actions.

Note: Directly above your list of investigations, under Quick access, you can view recently saved investigations.

Configure settings for your investigations

As a super administrator, click Settings to:

  • Change the time zone for your investigations. The time zone applies to search conditions and results.
  • Turn on or off Require reviewer. For more details, go to Require reviewers for bulk actions.
  • Turn on or off View content. This setting allows admins with the appropriate privileges to view content.
  • Turn on or off Enable action justification.

For instructions and details, go to Configure settings for your investigations.

Manage columns in your search results

You can control which data columns appear in your search results:

  1. At the top-right of the search results table, click Manage columns.
  2. (Optional) To remove current columns, click Remove item.
  3. (Optional) To add columns, next to Add new column, click Down and select the data column.
    Repeat as needed.
  4. (Optional) To change the order of the columns, drag the column name.
  5. Click Save.
Export data from search results

You can export search results in the investigation tool to Google Sheets or to a CSV file. For instructions, see Export search results.

Share, delete, and duplicate investigations

To save your search criteria or share it with others, you can create and save an investigation, and then share, duplicate, or delete it.

For details, go to Save, share, delete, and duplicate investigations.

When and how long is data available?

For more information about data sources, go to Data retention and lag times.

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