Add or edit a task

When you create a task, you can:

• Add details.
• Set a date and time.
• Make it repeat on certain days.
• Add subtasks.

Important: 

• Across all your lists, you can create up to 100,000 tasks. 
• For any list, you can create up to 20,000 uncompleted tasks.

Create a task

Add a task with the Google Tasks app

1. Open the Google Tasks app .
2. Tap Add a new task .
3. Enter a task.
4. Optional: To add a date and time or repeat a task, tap Add date/time Done.
5. Tap Save.

Add a task from an email

1. On your iPhone or iPad, open the Gmail app .
2. Open the email you want to save as a task.
3. At the top right, tap More options Add to Tasks.

Add a task from Google Calendar

You can also edit, delete, and complete tasks from Google Calendar. Learn how to create and view tasks in Calendar apps.

1. Open the Google Calendar app .
2. Choose an option:
   • Tap an empty slot on your calendar  Task.
   • Tap Add  Task .
3. Enter the task name and details.
4. Tap Save.

Tips:

• Any tasks with dates you create in the Tasks app appear on Google Calendar.
• A list of all uncompleted tasks from the last 365 days is available in your current day on Google Calendar.
• When you switch categories from “Task” to “Event” in the middle of the creation process, the Calendar app retains as much of the data as possible.

Add a task from Google Chat

You can create a personal task from Google Chat. 

1. Open the Google Chat app .
2. Touch and hold the chat message you want to add as a task.
3. Tap Add to Tasks.
4. Finish your draft task in the Tasks app.

Tips: 

• If you add a date to your task in Google Tasks, the task also appears on Google Calendar.
• If you edit the task in Google Tasks, the Chat message remains unchanged. 
• To navigate back to your Chat message from Google Tasks, below the task, click the chat’s name. 

 

Add a task with Google Assistant

You can ask Google Assistant to create a task. For example, you can say:

• "Hey Google, create a task."
• "Hey Google, remind me to call Mom at noon tomorrow."

Learn how to create tasks with Google Assistant

Change a task 

You can:

• Change the task name
• Add details
• Set a due date
• Add subtasks

1. Open the Google Tasks app .
2. Tap the task you want to edit.
3. Change the task info.
4. Tap Back .

Tips:

• If you want to change the date and time of the next repeating task in a series, tap the date.
• To edit the date and time for all tasks, at the bottom, tap the repetition info.

Mark a task as complete

1. Open the Google Tasks app .
2. To the left of a task, tap Complete .

Delete a task 

1. Open the Google Tasks app .
2. Tap the task you want to delete Delete .

Delete a task in a repeating series

1. Open the Google Calendar app .
2. Tap the task you want to delete.
3. Tap Delete This task.

Learn about task notifications  

• If you add a date and time to your task, you get notifications at the scheduled date and time.
• Tasks with a date also appear in the Calendar app.
• For tasks without a time, notifications appear at 9 AM.

Learn about repeating tasks

• To repeat a task, select the date and time  Repeat . 
• Tasks with subtasks can't repeat.
• In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.

Related resources

• Add a list
• Learn about Google Tasks
• Use notifications for tasks