Add or edit a task

When you create a task, you can:

  • Add details
  • Set a date and time
  • Make it repeat on certain days
  • Add subtasks
  • Create up to 100,000 tasks

Tips:

  • If you add a date and time to your task, you get notifications at the scheduled date and time.
  • Tasks with a date also appear in your Google Calendar app.
  • For tasks without a time, notifications appear at 9 AM.
  • From your personal task list, you can edit, complete, unassign, or delete group tasks assigned to you. If you change group tasks in your personal task list, these tasks are updated or deleted in Google Chat spaces. Learn more about group tasks.

Create a task

Add a task with the Google Tasks app
  1. Open the Google Tasks app Tasks.
  2. Tap Add task .
  3. Enter a title.
  4. Optional:
    • To add more info, tap Add details .
    • To add a date and time or repeat a task, tap Add date/time Date/time and then Done.
  5. Tap Save.
Add a task from an email
  1. Open the Gmail app .
  2. Open the email you want to save as a task.
  3. At the top right, tap More options More and then Add to Tasks.
Add a task from Google Calendar

You can also edit, delete, and complete tasks from Google Calendar. Learn how to create and view tasks in Calendar apps.

  1. Open the Google Calendar app Calendar.
  2. At the bottom right, tap Add and then Task .
  3. Enter the task name and details.
  4. Tap Save.

Tips:

  • Any tasks with dates you create in the Tasks app appear on Google Calendar.
  • A list of all uncompleted tasks from the last 30 days is available in your current day on Google Calendar.
Add a task from Google Chat

You can create a personal task from Google Chat. 

  1. Open the Google Chat app .
  2. Touch and hold the chat message you want to add as a task.
  3. Tap Add to Tasks and then finish your draft task in the Tasks app.

Tips: 

  • If you add a date to your task in Google Tasks, the task also appears on Google Calendar.
  • If you edit the task in Google Tasks, the Chat message remains unchanged. 
  • To navigate back to your Chat message from Google Tasks, below the task, click the chat’s name. 
Move reminders to Tasks
  1. Open the Google Tasks app Tasks.
  2. At the top right, tap Tasks Settings and then Move reminders to Tasks and then Select a list and then Proceed.

Tips:

  • You can't move reminders from Keep.
  • You can't move reminders with locations or attached emails to Tasks.
  • When you use Google Assistant to manage reminders, any reminders that you move to Google Tasks are no longer accessible in Google Assistant.

Change a task 

You can:

  • Change the task name
  • Add details
  • Set a due date
  • Add subtasks
  1. Open the Google Tasks app Tasks.
  2. Tap the task you want to edit.
  3. Change the task info.
  4. Tap Back Back.

Tips:

  • If you want to change the date and time of the next repeating task in a series, tap the date.
  • To edit the date and time for all tasks, at the bottom, tap the repetition info.

Mark a task as complete

  1. Open the Google Tasks app Tasks.

  2. To the left of a task, tap Complete Mark complete.

Delete a task 

  1. Open the Google Tasks app Tasks.
  2. Tap the task you want to delete and then Delete .

Delete a task in a repeating series

  1. Open the Google Calendar app Calendar.
  2. Tap the task you want to delete.
  3. Tap Delete and then This task.
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