Add guests to a Google meeting room hardware video call

You can invite anyone to a Google meeting room hardware video call. How guests join the call depends on how you invite them and whether or not they have a G Suite account. 

Add guests to a video call

Invite a G Suite user

You can add a G Suite user in Google Calendar or from the Chromebox for meetings unit, using classic Hangouts. Added guests receive an email with a link to the meeting details. To join the meeting, they open the link and click Join video call.

However if your organization is using Hangouts Meet, you can't use the Chromebox for meetings unit to add G Suite users to the call. You need to join the call from another device to invite people. You can still add a G Suite user in Google Calendar.

Invite a phone user in Hangouts Meet

To invite a phone user in Hangouts Meet:

  • Your G Suite administrator must enable the Call a Phone feature in the Google Admin console. For more information, see Manage settings for Google meeting room hardware. Calls to emergency services are not supported.
  • Your Meet hardware must be located in specific countries. For details, see Supported countries.
  • Calls must be to the U.S. and Canada only.

Participants invited by phone will join as audio-only attendees. They will not have video and cannot share their screen. 

Hangouts Meet hardware

  1. If you're already in a video call, tap Add people Add people
  2. Tap Call Call.
  3. Enter the phone number of the person you want to call. 
  4. Select the country code from the drop-down list and tap Call Call.
  5. (Optional) To enter additional numbers, such as an extension, find the phone number from the participant list and tap Dial Dial to open the keypad.
  6. To hang up, select the phone number from the participant list and then End call.

Chromebox for meetings

  1. Click click Call a phone Call. If you're already in a video call, click Add people Add people and then Call Call.
  2. Select the country you’re calling to add the country code to the call.
  3. Enter the phone number for the person you want to call and click Call Call.
  4. To enter additional numbers or to hang up, find the participant in the list and click Dial Dial or End call End call.

Chromebase for meetings 

  1. Tap Call Call
  2. Select the country you’re calling to add the country code to the call.
  3. Enter the phone number for the person you want to call and tap Call Call.
  4. (Optional) To enter additional numbers, such as an extension, tap Dial Dial to open the keypad. 
  5. To end a call with a participant, expand the participant list, select the phone number, and tap the Down arrow Down Arrow and then End call End call.
Invite a phone user in classic Hangouts 

To invite a phone user in classic Hangouts:

  • Your G Suite administrator must enable the Call a Phone feature in the Google Admin console. For more information, see Manage settings for Google meeting room hardware
  • Calls must be to the U.S. and Canada only.
  • The domain associated with your G Suite account must be registered in the U.S. or Canada.

Participants invited by phone will join as audio-only attendees. They will not have video and cannot share their screen.

Hangouts Meet hardware

  1. On the Chromebox for meetings screen, click Call a Phone.
  2. Enter the phone number of the person you want to invite. If needed, include any internal prefixes to access an outside phone line. 
  3. Click Call.

Chromebox for meetings

  1. Tap Invite people Invite people.
  2. Tap Dial Dial.
  3. Enter the phone number of the person you want to invite. If needed, include any internal prefixes to access an outside phone line.
  4. Tap Call Call.

Chromebase for meetings 

  1. If you're already in a video call, tap Invite People Invite people. If not, tap Call Call.
  2. Tap Dial Dial.
  3. Enter the phone number of the person you want to invite. If needed, include any internal prefixes to access an outside phone line. 
  4. Tap Call Call.
Invite a guest from another organization

You can invite guests from other organizations to a Chromebox for meetings video call the same way you invite them to a classic Hangout or Hangouts Meet video call. They can join using a computer or mobile device.

See the following for more information:

Classic Hangouts:

Hangouts Meet:

Related topics

 

 

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