Understand file share reports

When you conduct a scan of your file share data, you have the option of generating all or some of these reports. Learn more about how to create a scan

Once the scan is complete, you can view the scan summary and download the reports. For details, see Analyze your scan.  

Click below to learn more about each report. 

File share reports you can generate

Report errors

Identifies any failures such as a failure to connect to a particular user account.

Field name Description
Source Source environment
Title Title of the error
Location Location of the failed object
Type Type of object
Message Error message associated with the failure

Shared drives candidate report

Provides information about folders to help you assess whether they are good candidates for migration to shared drives.

Modify this report by providing a value for:

  • Minimum object count—Minimum number of objects inside the folder (default value is 100)
  • Minimum shared with—Number of users that have access to the root folder (default value is 5)
  • % allowed with additional permissions—Percentage of folders that have additional permissions (default is 15%)
  • % allowed with restricted permissions—Percentage of folders that have restricted permissions (default is 1%)
Field name Description
Name Folder name
Total Total number of objects in the folder
Folder depth Level of hierarchy of each object
Shared with count How many users or groups the folder is shared with
Path Folder path to the location of the object
Total folders Number of folders within the folder
Folders with additional permissions Number of folders within the folder that have additional permissions
% folders with additional permissions Percentage of folders within the folder that have additional permissions
Folders with restricted permissions Number of folders within the folder that have restricted permissions
% folders with restricted permissions Percentage of folders within the folder that have restricted permissions
Total files Number of files within the folder
Files with additional permissions Number of files within the folder that have additional permissions
% files with additional permissions Percentage of files within the folder that have additional permissions
Files with restricted permissions Number of files within the folder that have restricted permissions
Total objects with additional permissions Total number of objects within the folder that have additional permissions
% total objects with additional permissions Percentage of files within the folder that have additional permissions
Total objects with restricted permissions Total number of objects within the folder that have restricted permissions
% total objects with restricted permissions Percentage of files within the folder that have restricted permissions

Depth report

Provides information about:

  • Level of hierarchy of each scanned folder and subfolder
  • Structure of objects in folders
  • Total data volume for each object
  • Strings required to map deeply nested folders to a specified location in a folder hierarchy
Field name Description
Depth Level of hierarchy of each specified location. When setting up your report, you can:
  • Specify the minimum and maximum depth an item must be in order to be included in the report
  • Check the Enumerate children box to show the number of items within each folder in the report
Path Folder path to the location of the object
Child folders Number of folders located under the object
Child folders Number of files located under the object
Child permission sets Number of permission-verification checks for a child object
Child permissions Number of permissions for the child object
Total children Sum of all child objects — folders, files, and permission sets
Total size (bytes) Total size of all files under the object, in bytes
Total size Total size of all files under the object

File age report

Provides information about:

  • Total number of files in the scan
  • Name and size of the files
  • Last-modified and last-accessed information for each file
  • Folder path for each file
Field name Description
Parent folder path Folder where the object is located
File name File name
Last modified Most recent modification record for the file

(Optional) Last modified before – Enter a date to exclude data modified after that date

Last accessed Most recent access record for the file
Size (bytes) Size of the file, in bytes
Size Size of the file

File object totals

Provides a summary of the total number of folders, files, and permissions.

Field name Description
Type Type of object
File extension File extension of the object
Count Number of objects

Permission counts

Provides the number of objects that each user or group has permissions for.

Field name Description
Name Username of the user or group
Count Number of permissions for the user or group

Permissions by object

Lists the users that have permissions for the specified files or folders.

You can check the boxes to modify:

  • Report folder information
  • Report file information
Field name Description
Path Path to the object
Type Type of object
Count Number of users who have permissions over the object
Users with permissions List of users who have permissions over the object and the type of permission
Inherited Count of inherited permissions