Most users with a work or school Google Account have access to Gemini Apps. Feature availability and how your data is handled depends on your Workspace license.
In the help center, you will find important notifications and tips about info that differs depending on whether work or school users have access to Gemini Advanced or Gemini Apps with enterprise-grade data protections.
Access & requirements for work or school users
Important: To use Gemini Apps with a work account, you must be 18 or over.
You have access to Gemini Apps as a core service with enterprise-grade data protections if you have a qualifying edition of Google Workspace.
If you don’t have a qualifying edition of Google Workspace, you use Gemini Apps as an additional service. To use Gemini Apps as an additional service:
- Access must be enabled by your Google Workspace administrator.
- You will be subject to the Google Terms of Service and Gemini Apps Privacy Notice. Learn more about using Gemini Apps as an additional service below.
Compare instead: Gemini Apps for users with a school Google Account
| Gemini Apps as a core service with Gemini Advanced | Gemini Apps as a core service without Gemini Advanced | Gemini Apps as an additional service | |
|---|---|---|---|
| User Requirements | |||
| Plan or license requirement |
|
All other qualifying editions of Google Workspace | A Google Workspace administrator must enable Gemini Apps as an additional service |
| Access to Gemini Apps | |||
| Gemini web app |
|
|
Languages and countries where the Gemini web app is available |
| Gemini mobile app | Languages and countries where the Gemini mobile app is available | Languages and countries where the Gemini mobile app is available | Languages and countries where the Gemini mobile app is available |
| Model access | Current model for Gemini Advanced | Current model available for Gemini Apps | Current model available for Gemini Apps |
| Gemini Advanced features | Yes | No | No |
| Connect to apps | Yes (Learn more about available apps) | No | |
| Terms of Service & data handling | |||
| Use terms of service | Google Workspace Terms | ||
| Data protections & how your data may be used |
|
|
Your chats in gemini.google.com may be reviewed by human reviewers and used to improve Google's products, services, and machine-learning technologies. |
Tips:
- If you aren’t sure what Workspace license you have, learn how to find your organization’s Google Workspace administrator.
- If you’re a Google Workspace administrator, learn how to enable access to Gemini Apps and Gemini Advanced for Workspace users.
How to check what type of Gemini Apps access you have
Use the Gemini mobile app with a work or school Google Account
Activity for users with a work or school Google Account
Manage & delete Gemini Apps activity
For users with a work or school Google Account and access to Gemini Apps, Gemini Apps Activity is on and can’t be turned off and you can’t delete your Gemini Apps activity.
- Your Gemini Apps Activity includes activity from the Gemini web app and the mobile app. When you delete your chats with Gemini for Workspace inside a Workspace app, this does not delete any information that is saved to your Gemini Apps Activity.
-
Currently, if you use the Gemini web app or mobile app with your work or school account, your Gemini Apps Activity is turned on and your conversation history is retained for 18 months.
Important: For work users who have access to Gemini Apps as an additional service, while Gemini Apps Activity is on, Google collects your Gemini Apps conversations and other information you provide to improve and develop Google products and services and machine-learning technologies. Learn more.
Find your Gemini Apps activity
- On your computer, go to gemini.google.com.
- Click Activity
.
- You can also go to myactivity.google.com/product/gemini.