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Turn Gemini on or off as an additional service

Let Workspace users access Gemini as an additional Google service

As an admin, you manage how people in your organization access Gemini with their Google Workspace account. Gemini is a form of generative AI that can help your users create content and understand complex topics. Gemini can help people in your organization be more efficient, productive, and knowledgeable.

When you turn on Gemini as an additional service, your users can access Gemini without a Gemini for Workspace license.

You can turn on Gemini as an additional service for everyone in your organization, specific organizational units, or specific groups. You must verify your domain before you can turn on Gemini as an additional service. 

Terms of service

Users without a Gemini for Google Workspace license who access Gemini as an additional service with their Google Workspace account are subject to the Google Terms of Service and the Generative AI Additional Terms of Service. Data from their Gemini activity may be used for model improvement and reviewed by humans. Tell these users to avoid entering confidential or sensitive information when using Gemini.

Gemini as a core service

Gemini is also available as a core service in Google Workspace, with the Gemini for Google Workspace add-on. With Gemini as a core service, users with a Gemini for Google Workspace license access Gemini as a core service, and you can optionally let unlicensed users access Gemini as an additional service. For detailed steps, go to Turn Gemini on or off as a core service.

When Gemini is available as a core service, it’s not available on the Additional Google services tab in your Google Admin console.

Control who uses Gemini as an additional service

Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).

To turn on Gemini as an additional service for users without a Gemini for Google Workspace license: 

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Appsand thenAdditional Google Servicesand thenGemini.
  3. Click Service status.
  4. To turn a service on or off for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

  5. (Optional) To turn a service on or off for an organizational unit:
    1. At the left, select the organizational unit.
    2. To change the Service status, select On or Off.
    3. Choose one:
      • If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
      • If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
        Note: Learn more about organizational structure.
  6. To turn on a service for a set of users across or within organizational units, select an access group. For details, go to Use groups to customize service access.
  7. Click User access, and confirm the Allow all users access to Gemini option is selected.

    This option is selected by default when you turn on Gemini as an additional service. With this option, users without a Gemini for Google Workspace license can access Gemini as an additional service.

    Important: Don’t select the Only allow users with a Gemini Enterprise or Gemini Business license to access Gemini with Customer Data protections option. This option requires the Gemini for Google Workspace add-on. This option prevents your users from accessing Gemini.

  8. Click Save.

Can't turn on Gemini? There might be restrictions against using that service in your area. For details, go to Unable to turn on a service.

Next steps

Learn about other admin controls in Turn Gemini on or off for users (as a core service).

Learn to use Gemini at the Gemini Help Center.

Related topic

Control access to Google services by age

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