Turn Google apps in Gemini on or off

The Gemini app is included as a core service with most editions of Google Workspace and qualifying Google Workspace for Education plans and Gemini Education add-ons. Learn more

As an admin, you control how people in your organization use the Gemini app with their Google Workspace account. When you turn on Google apps in Gemini, the Gemini app interacts with other Google apps and services so your users get more helpful responses to their prompts.

Note: You can also to manage user access to non-Google apps like Gemini for Github.

Supported Workspace apps

Workspace apps are available to most users with a Google Workspace license. Users can let the Gemini app use their Workspace content in Google Calendar, Google Docs, Google Drive, Gmail, Google Keep, and Google Tasks.

Using Workspace apps

• You must enable Gemini conversation history to use Workspace apps.

• If your organization has disabled one of the services previously listed, corresponding Workspace apps aren't available in Gemini. 

  If your prompt has multiple actions using separate apps or services, and one or more of the those services aren't enabled, none of the actions are completed. For example, if you prompt Gemini to create an event in Calendar and add a reminder for it, but Tasks isn't enabled, the event isn't added to Calendar and you won't get a reminder.

• To get links to additional Gmail information in Gemini's responses to your prompts (citations), turn on Workspace apps.
• To let users upload Drive files to Gemini or to Gem instructions, turn on Workspace apps. Learn how to upload & analyze files in Gemini Apps and use Gems in Gemini Apps.
• If you turn off Workspace apps, any chats with the Gemini app that use Workspace apps are still available to users. However, the Gemini app has access only to the information needed to respond to the original prompt. The Gemini app can't access additional information from Workspace until you turn on Workspace apps again.
• Users who access Gemini as an additional Google service can’t use Workspace apps.

Supported Google apps

These apps are available to all Google users, whether they have a Google Workspace license or not. When Workspace users access these additional services, they do so under the Google Terms of Service. Users can let the Gemini app use content in Google Maps, YouTube (including YouTube Music), Hotels, and Flights.

Turn Google apps in Gemini on or off

To use Google apps in Gemini, make sure Google Workspace smart features are turned on for your users. For details, visit Manage Google Workspace smart features for your users. 

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Generative AI > Gemini app.

   Requires having the Services > Gemini app > Gemini Settings administrator privilege. 

3. Scroll to Apps and select Allow access to Workspace apps.
   1. (Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

      Group settings override organizational units. Learn more

4. Select Allow access to other Google apps.
   1. (Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

      Group settings override organizational units. Learn more

5. Click Save.

Changes can take up to 24 hours but typically happen more quickly. Learn more

Note: Some of your users may have changed their default smart features settings. For details on how users can turn on their smart features, visit Turn Google Workspace smart features on or off.

Related topics

• Learn to use the Gemini app at the Gemini Apps Help Center
• Use apps connected to Gemini with a work or school Google Account
• Google Workspace with Gemini FAQ