Ariba Go-Live

Starting Monday August 24, Alphabet/Google¹ will transition to a source-to-pay technology solution from Ariba*. Suppliers are requested to register an Ariba Network account to continue to transact with Alphabet/Google. This change will make it easier to continue business transactions and strengthen our existing relationship. This means you will receive new purchase orders (created on or after August 24), submit invoices** against those purchase orders, and manage your supplier account information with Alphabet/Google through Ariba. Existing purchase orders that are active and were issued any time prior to August 24 will not be received and invoiced against through Ariba and will continue to be invoiced using existing channels.

• A subset of NetCO and GDC suppliers made the transition to Ariba on August 31, 2020. Note: If these suppliers have an Enterprise Account, they will be able to mass upload invoices using a CSV template.

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¹ _{This does not include the following Alphabet entities: Verily, Waymo, Sidewalk and Calico}

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^{*All information provided in this document is accurate as of September 8, 2020 and subject to change. The Ariba Network is provided by Ariba, not Google. Your use of the Ariba Network is subject to Ariba's applicable terms of use and policies. You are responsible for any and all activities that occur under your Ariba Network account and access credentials, whether conducted by an employee or a third party. Google is not responsible for the data you share with Ariba. You are responsible for any costs or fees associated with your use of the Ariba Network, if applicable.}

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^{**Some organizations will not be able to invoice through Ariba due to country-specific requirements and regulations. Please access this guide for more details.}

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Enterprise Account

WHAT YOU CAN EXPECT BEGINNING AUGUST 24

Transacting with Alphabet/Google¹:
If you have accepted a trading relationship request with Alphabet/Google on the Ariba Network for a fee-based Enterprise account your Ariba account will be chargeable based on the volume of business you transact through Ariba. For more details on Ariba account types and enterprise fees, please visit this site².

Managing Your Account Information:
You will now be able to self-manage your supplier Enterprise account information with Alphabet/Google (e.g. bank account, site locations, contact details, tax information) through Ariba. This will allow you to maintain your account information updated and help avoid payment delays and invoice rejections! To turn on this functionality, you will need to complete a 3-step enrollment process the first time you need to make updates to your account information.

YOUR REQUIRED ACTIONS

Review this checklist for an overview of all actions to take to transition to Ariba

Action to complete before August 24th:

Make sure your Ariba Enterprise account is set up! Please view these tutorials to learn how to add users in your organization to receive notifications for new purchase orders. Change your account administrator and add users who need to submit invoices Configure purchase order routing

Actions to complete after August 24th:

When you need to update your account information send an email using the Contact Us button below to initiate the process. You will then need to complete this three step process: Register or link you existing Ariba Network account, Complete Google’s registration questionnaire, and Complete Google’s tax questionnaire. After completing all three steps and receiving an approval confirmation from Alphabet/Google, you will have access to update and self-manage your supplier account information directly on Ariba by making changes to the registration and tax questionnaires you previously submitted. Please view this tutorial to see how.

SUPPLIER TRAINING

Click here to access.

Translations: Spanish, Portuguese, Japanese, and Mandarin

We recommend you view the training we designed for Alphabet/Google suppliers using Enterprise accounts. Please share this training with anyone in your organization that transacts with Alphabet/Google.
This includes your Ariba Network Account Administrator, PO routing/fulfillment users, invoice entry users, and Accounts Receivable users.

THANK YOU

Thank you for your cooperation through this exciting change. Our supplier relationships are essential to drive real and significant value for our businesses and we look forward to our continued partnership.
 

¹ _{This does not include the following Alphabet entities: Verily, Waymo, Sidewalk and Calico}

² _{Full site address: https://www.ariba.com/ariba-network/ariba-network-for-suppliers/subscriptions-and-pricing}

Standard Account

WHAT YOU CAN EXPECT BEGINNING AUGUST 24

Registering an Ariba Network Account
You will be requested to register an Ariba Network account either when you receive your first new purchase order -OR- when you need to update your account information. The registration request will be triggered by whichever of these two events occurs first.

When registering your Ariba Network account, you will have two account types to choose from: a free of charge Standard account or a fee-based Enterprise account. When you first register an account with Ariba, you will be defaulted to a free of charge Standard account. You can upgrade to an Enterprise account at any time if this account type better meets your business needs. For more details on Ariba account types and enterprise fees, visit this site¹.

Managing Your Account Information
You will also now be able to self-manage your supplier account information with Alphabet/Google (e.g. bank account, site locations, contact details, tax information) through Ariba. This will allow you to maintain your account information updated and help avoid payment delays and invoice rejections. To turn on this functionality, you will need to complete a 3-step enrollment process the first time you need to make updates to your account information.

YOUR REQUIRED ACTIONS

Review this checklist for an overview of all actions to take to transition to Ariba

Action to complete before August 24th:

View our functional training to see how you will use your Ariba account

Event-based actions to complete after August 24th: No action is required until you receive your first PO and/or you need to update your supplier account information.

Register an Ariba Network account when you receive your first purchase order. As you register your account, you will need to add additional users and configure purchase order routing settings for users in your organization to receive purchase order notifications and submit invoices (if invoicing is in scope for your region). When you need to update your account information send an email using the Contact Us button below to initiate the process. You will then need to complete this three step process: Register or link your existing Ariba Network account, Complete Google’s registration questionnaire, and Complete Google’s tax questionnaire. After completing all three steps and receiving an approval confirmation from Alphabet/Google, you will have access to update and self-manage your supplier account information directly on Ariba by making changes to the registration and tax questionnaires you previously submitted. Please view this tutorial to see how.

THANK YOU

Thank you for your cooperation through this exciting change. Our supplier relationships are essential to drive real and significant value for our businesses and we look forward to our continued partnership.
 

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¹ _{Full site address: https://www.ariba.com/ariba-network/ariba-network-for-suppliers/subscriptions-and-pricing}