Enrolling with Embark

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Steps to enroll with Embark

Alphabet/Google requires all standard suppliers to enroll using Ariba, however, there are exceptions. Payees that are exempt from using Ariba will use an alternate enrollment tool called Embark. Your Google point of contact will initiate your enrollment request in the appropriate tool for you by determining if your use case falls into the standard or exception process

Regardless of the platform you use to enroll, if you are a U.S-based supplier or will be providing goods/service to Google entities located in the U.S, you will also be required to provide the appropriate US tax form (e.g. Form W-8 or W-9) in our Google Tax Center as a required component of completing the enrollment process with Google.

Payees enrolling through Embark can complete the process one of two options:

1. OPTION 1: Your Google point of contact can send an enrollment invitation for you to self-enroll.
2. OPTION 2: Your Google point of contact can submit the enrollment request on your behalf (Exception base only)

As you complete this enrollment process, please have your organization’s information ready (e.g. tax and banking info).

OPTION 1: If you are self-enrolling

1. Reach out to your Alphabet/Google point of contact to submit an enrollment invitation request. Please provide your point of contact with your organization’s full legal name, country of tax residency, and entity setup structure (e.g. Individual or Organization).
2. Look out for an email invitation to enroll from Google Supplier Enrollment with the subject line Register your information to get paid by Alphabet/Google
3. Click the blue Register in Embark box to open the Embark Welcome page
4. Log into Embark using the email address that received the email invitation
   1. Please Note: You do not need to create a new gmail account
   2. Our Embark enrollment tool uses Google authentication for login. If your email address is not already set up for Google authentication, you will be prompted to do so as part of the initial login process. Please refer to the below overview of this login process based on the type of email you have:
      1. Logging in using a Google email ID (Gmail)
         1. Supplier Help Center - Enrolling with Embark
      2. Logging in using a non-Google email (Hotmail, Yahoo, Outlook, etc)
         1. Supplier Help Center - Enrolling with Embark
   3. Complete and submit the 5-part Alphabet/Google enrollment form
      • Part 1: Profile Information
        As you complete this enrollment process, please have your organization’s information ready (e.g. tax and banking info) so that you can fully complete the enrollment form.
        
      • Part 2: Address Information
      • Part 3: Bank Information
        You must have 2 unique emails between the Primary Supplier Contact, Payment Authorization Contact and Payment Remittance emails in the Registration Questionnaire OR an exception noted for why 2 unique emails are not available.
        Adding 2 unique contacts helps build resiliency in our fraud prevention processes and will be used for validating sensitive changes to your profile.
        
        It is also required to list your point of contact at Alphabet/Google. This email must end in @google.com, @wing.com etc.
      • Part 4: Additional Information
      • Part 5: Review and submit your information

   Completing your tax information in Google’s Tax Center

   Based on your input during enrollment, you may be prompted to set up a Google Tax Center profile and complete the relevant U.S tax form.

   Part 1: Create a new, or select to use an existing payments profile

   Note: If you do not have an existing payments profile associated with your Google account, you will be prompted to create one.

   If you have previously created a tax center profile, you will see it populated here and may elect to use that existing profile to complete the submission.

   If not, you will be prompted to create a new profile.

   Part 2: Tax Form Eligibility

   If you are not the correct point of contact to complete the tax information on behalf of your organization, you can delegate access for tax enrollment to the appropriate person.

    

   Please note that if a US tax form is required, this step must be completed before your enrollment can be finalized.

    

   

    

   Part 3: Tax Info 

   To complete your tax information select Add Tax Info and you will be prompted to answer a series of questions. The answers to these questions, will be used to generate the appropriate tax document.

   Once you have completed the guided questionnaire, you will have to opportunity to preview the completed tax form before submitting. Please take the time to review the generated tax documents for completeness and accuracy. Once reviewed for completeness, Click Next / Submit.

   Your tax information is submitted and captured in Google’s Tax Center. You may update or amend this submission at any time by logging into the Tax Center utilizing the link in your registration, or submission confirmation email.

   Review your information, sign and submit your payment profile and tax information.

   Special note: Payees based in Argentina, Sweden and Russia will complete the PDF enrollment form. The PDF form will automatically download if you are in any of these 3 enrollment countries.
5. Once your enrollment form has been submitted, you’ll receive a confirmation email from Alphabet/Google. If additional information from you is needed, Alphabet/Google will reach out to you to complete your enrollment
   If you don’t respond to our message within 10 business days from the request date, our team will close out the pending enrollment. If this happens, you’ll need to connect with your Google point-of-contact to receive a new invitation and restart the enrollment process.
6. Please ensure you provide complete and accurate information on the enrollment form to avoid delay in your enrollment. Once all the information has been provided, please allow 5-8 business days for your enrollment to be processed. Once confirmed by our team, you are enrolled with Alphabet/Google!

OPTION 2: If your Google point of contact is submitting the enrollment request on your behalf

1. Reach out to your Alphabet/Google point of contact to submit an enrollment request on your behalf and provide him/her with the following information:
   • Contact information (name and address)
   • Banking information (e.g. account holder name, bank name, account and routing number, payment authorization contact)
   • Tax details as applicable (e.g. tax classification, tax ID, W9 and/or W8)
   • Legal status (e.g. are you a U.S. citizen)
   You must have 2 unique emails between the Primary Supplier Contact, Payment Authorization Contact and Payment Remittance emails in the Registration Questionnaire OR an exception noted for why 2 unique emails are not available.
   Adding 2 unique contacts helps build resiliency in our fraud prevention processes and will be used for validating sensitive changes to your profile.
2. Once your Alphabet/Google point of contact submits the enrollment form with your information, you’ll receive a confirmation email with the subject line Alphabet/Google is reviewing your enrollment request. If additional information from you is needed the Alphabet/Google team will reach out to you directly
   If you don’t respond to our message within 10 business days from the request date, our team will close out the pending enrollment. If this happens, you’ll need to restart the enrollment process by submitting a new enrollment form.
3. Please ensure you provide complete and accurate information to your Google POC to avoid delay in your enrollment. Once all the information has been provided, please allow 5-8 business days for your enrollment to be processed. Once confirmed by our team, you are enrolled with Alphabet/Google!

Setting up your Google Account

Embark Login with Google Email (@gmail.com)

1. Open the Embark invitation email and click Register in Embark
2. Once prompted to Embark, click on Start Enrollment
3. Sign in or click on the Google email used to receive Embark invitation
4. Click Continue to sign in using the Google email address.
5. The payee can now update information and register on Embark using this registration form. Please follow the instructions to complete the enrollment process.

Embark Login with Non-Google Email (i.e. hotmail, yahoo, etc)

1. Open the Embark invitation email and click Register in Embark
2. Once prompted to Embark, click on Start Enrollment
3. Payee must log into Embark with the same email address on which they received the enrollment invitation. 
   If your Embark invitation was received in a non-Google email, please click Use another account. 
4. At Sign-In, enter the email used for receiving Embark invitation
5. When you receive an error message Couldn’t find your Account, click on the Create Account option. If you are prompted to the password entry page, please refer to this step of the guide.
6. Provide your basic information for an account setup
7. Do not click the Create a new Gmail address option. Clicking this option will lead to a mismatch in the email ID created vs the email ID where the enrollment invitation was received, and Embark will reject the login. 
   Instead, click Use your existing email. 
8. Once you enter the existing email used for receiving the Embark invitation, you will receive a verification code in the non-Google email account. 
   Enter the verification code received in the Enter Code field.
9. Set up a password for Embark login
10. Review the Privacy and Terms and click I Agree
11. The payee can now sign into Embark using the Non-Google email. Click Continue
12. The payee can now update information and register on Embark using this registration form. Please follow the instructions to complete enrollment.

Embark Login with existing Non-Google email

1. You may have created a Google authentication credential previously with the existing Non-Google email and thus prompted to the password entry page. Click Forgot Password.
2. Enter the verification code sent to your email and click Next.
3. You should be able to login to Embark with the existing non-Google credential.

Need more support?

Contact our Alphabet/Google team using the Contact Us button below for more information on the new payee enrollment process. Click here to learn more about how to update your account information via Embark.