Add company owned devices to the inventory

As an administrator, you can keep an inventory of the computers and mobile devices your company owns to track details such as device type and who the device is assigned to. When a device is listed in your company owned inventory, it's automatically approved to access your organization's data and you can get an email that lists inactive devices.

Note: Company owned iOS devices are automatically added to the company owned inventory when they're added to the MDM server in Apple Business Manager or Apple School Manager. You don't need to follow the instructions in this article. To remove a device from the inventory, remove it from Apple Business Manager. Learn more

Requirements
Device type Requirements
Endpoints
  • Apple Mac
  • Chrome OS
  • Linux
  • Microsoft Windows
  • This feature is available with Cloud Identity Free and Premium editions. Compare editions 
Android

Note: If your organization deploys Android devices with zero-touch enrollment or a user assigns ownership to the company during device setup, the devices aren't listed in the company owned inventory unless you add them. Learn more

iPhone and iPad

Company owned iOS devices are added to the inventory automatically when you add them to the MDM server in Apple Business Manager or Apple School Manager. Learn more

Add devices to the inventory

To add devices to the inventory, you import the serial numbers of devices in the Google Admin console.
Note about assigning devices: When you add a device to the inventory, you don't assign the device to an account as part of the process. The device is assigned when the device user adds their work account to the device. If you gave devices to users before you added the device details to your Admin console, you can still add them as company-owned devices. During the process, Android users might be asked to factory reset and re-enroll the device.
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Devices.
  3. On the left, click Company owned inventory to see your company-owned devices.
  4. At the top, click Import company owned devices "".
  5. Select the type of device you want to import and click Download import template.
  6. Open the template file, start a new line, and enter the serial numbers and, optionally, asset tags of one or more devices. Asset tags are strings your company uses to track devices and are optional. Start a new line for each device. For example:
    Serial Number (mandatory),Asset Tag
    R84534UIF824-123-234,W123
    U83452BDU424-232-694,W442

    If you don't include asset tags, format the file correctly by making one of the following edits:

    • In the file header, remove ,Asset Tag. Be sure to include the comma.
    • Include a comma after each serial number.
  7. Save the file.
  8. Go back to the Admin console and click Upload File.
  9. Select the CSV file with the device serial numbers and click Import. If the file has an error, an error message reports the type of problem.
    • To upload a corrected file, correct the errors then click Upload New File.
    • If the error applied only to some rows, you can still import the other rows. Click Continue. The values in the rows with errors aren't imported.
  10. When the import completes, you get an email with a summary of the results. You can also download a log of the upload that lists the row number, values, and upload status.
  11. After you create your inventory, you can view it, export it, delete devices, and review who devices are assigned to:

Options for company-owned Android devices

To include company-owned Android devices in the inventory, you must add the device as described in this article. When you add the device, you get additional control options listed in the following table.

Android device management feature Admin adds device  Admin uses zero-touch enrollment User assigns ownership
Device is listed in your company-owned inventory  ✔    
Bypass device approvals  ✔    
Get a report of inactive company devices  ✔    
Device remains company-owned after it’s reset to factory settings  ✔  ✔  
Apply settings for Android mobile devices  ✔  ✔
Lock a device and reset its password  ✔  ✔  ✔

Related topics


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