Google meeting room hardware requirements

You need a few things to turn a room into a video conference space with Google meeting room hardware. To get started, make sure you can meet the following requirements. For more details, download the Google Room Design Guide.

 Room requirements

Size and setup
  • The system works well in rooms for 2–10 people. 
  • A 3–6 person conference room is ideal. Users aren't too far from the wide-angle camera, and the speaker-microphone is in range of all participants.
  • A 15 ft x 18 ft (or 4 m x 5 m) room allows 6–8 people to sit comfortably around a table.
  • We do not recommend using Chromebox for meetings with rooms set up in a classroom style, with some attendees seated behind others. 

For wired connections, you need:

  • Live Ethernet port
  • Electrical Outlet (surge protector recommended)

You need the following space available to attach the device to a wall or place it on a table: 

  Height in inches (mm) Width in inches (mm) Length in inches (mm)
Chromebox for meetings 2.75 in (70 mm) 10 in (267 mm) 12 in (305 mm)
Hangouts Meet hardware speakermic 2.7 in (68 mm) 4.72 in (120 mm) 4.72 in (120 mm)
Chromebox speaker-microphone 2 in (76 mm) 3 in (51 mm) 6 in (152.5 mm)

The universal hook mount on the camera fits the width on most standard monitors.

Speaker-microphone placement

The best speaker-microphone placement depends on the size and layout of the conference room:

  • To cover an entire room with a long table, set the speaker-microphone about a third of the way from the end of the table closest to the display. (Adjust as needed.)
  • For rooms where participants sit at one end of the room facing the display, place the speaker-microphone at the end of the table closest to the Chromebox and the display.
  • In larger rooms where participants sit around a table independent of the position of the display, put the speaker-microphone in the center of the table.
  • If using the Chromebox for meetings in a large room, use the dual speaker-microphones provided.

Hardware requirements

Display

Set the display on a table against a wall or attach it to a wall. If you attach the display to a wall, you might need to drill holes and conceal cables. If you already have a videoconferencing system in the room, you might be able to repurpose the existing setup for your Chromebox for meetings system.

  • Your device works with LCD, LED, plasma, and projector-type monitors and televisions.
  • The display must have an HDMI, DVI, or DisplayPort input.
  • The screen resolution must be at least 1280 x 720 pixels. For best video quality, we recommend 1920 x 1080 pixels.
Connectors and accessories

Depending on your setup, you might need the following:

  • Cable concealers to attach to a wall (if needed, buy separately)
  • CAT 5 Ethernet cable for wired network connection (included)
  • Chromebox wall mount to attach to a wall (included)
  • USB extension cable for camera for distances exceeding 5 ft (one 5-ft cable included)
  • USB extension cable for speaker-microphone for distances exceeding 3 ft (one 3-ft cable included)

Tip: You might need additional USB extension cables. If you need extension cables for the camera and the speaker-microphone, buy one for each. For more information, see Qualified peripherals for Hangouts Meet hardware kit.

Network requirements

General network requirements
  • Your device works with wired and wireless networks. We recommend a wired network connection for the best sound and video quality.
  • Make sure your bandwidth is sufficient for the video quality and number of users required by your organization.
  • Optimize your network for Hangouts Meet and classic Hangouts.
  • A DHCP server is recommended, but not mandatory. To set a static IP move to Chrome OS mode, set up the network to use a static IP and then reboot the device in CFM mode.
  • Disable firewalls.
  • When considering the network setup, consider a Chromebox for meetings unit a “user”.

For more information, see Google Cloud networking for Chrome devices.

Minimum bandwidth required

While Chromebox for meetings will operate with bandwidth speeds as low as 300 kbps, video and audio quality might be poor. To provide HD or SD quality video, we do not recommend operating Chromebox for meetings units in lower bandwidth scenarios than those described below.

HD video quality  

  • Latency should be less than 50 ms when pinging Google's public DNS server at 8.8.8.8. 
  • Outbound signals from a participant in all situations must meet a 3.2 mbps bandwidth requirement. 
  • Inbound signals depend on the number of participants:
    • 2.6 mbps with 2 participants
    • 3.2 mbps with 5 participants
    • 4.0 mbps with 10 participants

Standard definition (SD) video quality bandwidth requirements

  • Latency should be less than 100 ms when pinging Google's public DNS server at 8.8.8.8. 
  • Outbound signals from a participant in all situations must meet a 1 mbps bandwidth requirement. 
  • Inbound signals depend on the number of participants:
    • 1 mbps with 2 participants
    • 1.5 mbps with 5 participants
    • 2 mbps with 10 participants
Supported ports, proxy and network configuration

Use the Google Admin console to manage the network options (including proxy settings) for the devices enrolled in your domain.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Device management.

    To see Device management, you might have to click More controls at the bottom.

  3. On the left, click Networks.
  4. Add a Wi-Fi or Ethernet configuration and specify a direct, manual, or automatic proxy setting.

For more information about Chrome device networks, see Manage networks .

The following items are not supported:

  • 802.1x certificates
  • SSL MiTM Packet Inspection

The supported ports are the same as those required to optimize your network for Hangouts Meet.

Service requirements

For room-to-room video calls
For scheduled video calls

To add the meeting name and video call link to a meeting invite, your organization must use a supported calendar platform, such as Google Calendar or Microsoft® Outlook®.

Google Calendar 


To add video calls to Google Calendar events, your organization must have:

By default, a video call name or meeting ID is added to every new Google Calendar event.

Administrators can disable the setting that automatically adds video calls to Calendar events:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenG Suiteand thenCalendar.
  3. Click Sharing settings.
  4. Under Video Calls, check or uncheck Automatically add video calls to events created by a user.
  5. Click Save.

If this setting is disabled, users must manually click Add video call.

Users can still add and remove video calls from individual events. If there is no named meeting added to an event, the event will still show up on Chromebox for meetings. However, there will be no meeting to initiate on the unit.

Outlook

G Suite users can also schedule Hangouts video calls with other Outlook users in their company with the Hangouts plugin for Microsoft Outlook.

For more information, see Add video calls to Outlook meetings.

To join a video call with a computer or mobile device

To join a Google meeting room hardware video call using a personal device, your organization must have the required G Suite services and settings. And, each user device must have the required app or plug-in.

G Suite requirements

To join a Google meeting room hardware video call using a personal device, your organization needs:

Device requirements

Each device must have the Hangouts or Meet app or browser plugin. For details, see the system requirements for computer, web browser, Android, and Apple® iOS®.

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