Now that you have Google Workspace, here are a few tips. They'll help you begin replacing Microsoft OneNote for your note-taking needs.
Note: Some Microsoft features do not directly correspond in Google Workspace and are not covered in this guide.
Comparison at a glance
Note: Comparisons are based on Microsoft Office versions 2010, 2013, and 2016.
|In OneNote...||In Google Workspace...*|
|Create a note or list||
Create notes or lists in Keep or Docs
Create brief notes or lists in Keep
You can access or create Keep notes from Gmail, Docs, Sheets, and Slides. You can also copy a Keep note into Docs.
Create detailed notes or lists in Docs
|Organize or group notes in a notebook||
Organize or group notes in a shared drive
Step 1: Create a shared drive
For details, see Set up a shared drive.
Step 2: Add folders to a shared drive
Step 3: Add notes to a folder in a shared drive
Requires at least Contributor access
Any files you add are owned by the team. If you leave the shared drive, your files remain.
*If you don't own the file but have Editor access in Drive, you can move it to a shared drive if your administrator has allowed this option.
Note: To store and access files on your desktop, use Google Drive for desktop. For details, see What can you do with Drive for desktop.
|Share and collaborate on a notebook stored in OneDrive||
Share and collaborate on notes in Keep or Docs
Share notes in Keep
Share notes in Docs
Add comments and assign action items in Docs
Note: If a file reaches the maximum number of comments, you can make a copy of the file without copying over any comments.
|Add drawings or images to a note||
Add drawings or images to notes in Keep or Docs
Add a drawing to a note in Keep
Add an image to a note in Keep
Add a drawing or image to a note in Docs
In Docs, from the Insert menu, select Image or Drawing.
|Convert handwriting to text in OneNote|
|Create an Outlook task from OneNote||
Create a task from Docs
You can access tasks from Docs, Gmail, Calendar, Sheets, or Slides.
|Categorize notes with tags||
Categorize notes with labels in Keep or folders in Drive
Categorize notes with labels in Keep
You can also add color to notes or pin them to the top of Keep. See Get started with Keep.
Categorize notes with folders in Drive
Search Keep or Drive
Search for Keep notes
Search for Docs notes in Drive
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