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Switching to Drive from Box

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Drive

Now that you have Google Drive, here are a few tips. They’ll help you begin replacing Box as your cloud-storage solution.


Get Drive: drive.google.com | Android app | iOS app

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Comparison at a glance

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In Box... In Drive...*
Upload files and folders
Upload files and folders

If you’re using the latest version of Chrome or Firefox, you can simply drag files directly from your computer to the Drive page on your browser.

For more details, see Get started with Drive.

Share files and folders and set collaborator access
Share files and folders and set sharing access

Share with specific people

  1. Select the file you want to share.
  2. Click Share or Share Share.
  3. Enter the email address you want to share with. 
  4. To decide what role people will have on your file, select Viewer, Commenter, or Editor.
  5. Choose to notify people.
    • If you want to notify people that you shared an item with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
    • If you don't want to notify people, uncheck the box.
  6. Click Send or Share.

Share with your organization

You can choose if your file should be available to anyone or restricted to only the people with access. If you allow access to anyone with the link, your folder won't restrict who can access it.

  1. Select the file you want to share.
  2. Click Share or Share Share.
  3. Under “General access”, click the Down arrow Down.
  4. Choose who can access the file.

  1. To decide what role people will have with your file, select Viewer, Commenter, or Editor.
  2. Click Done.
Set auto-expiration on all shared files
Set an expiration date on a shared file
  1. Open a file in Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Click Share and then find the user you'd like to give temporary permissions to.
    • If you haven't shared the file with that person yet, add the user's email and click Send or Share. At the top right of the document, click Share again.
  3. Next to the person's name, click the Down arrow Down and then Give temporary access.
  4. Next to "Access expires," click a date to set as the expiration date. Choose a date within one year of the current date.
  5. Click Save.
Search for files or folders
Search for files or folders
  1. In the search box, enter a word or phrase.

    To help you search faster, Drive suggests search terms and results as you enter text.

  2. Click a file suggestion to open it, or click a search suggestion to see a list of results for that search term.

For more details, see Get started with Drive.

Sort files and folders
Sort files and folders

At the top of your files, click an option:

  • Name—Orders files alphabetically by name.
  • Last modified—Orders files by the last time anyone changed a file, or the last time you changed or opened a file.
Access version history
Manage versions
  • In Drive, right-click a non-Google file and select Manage versions. You can download a specific version or upload a new version.
  • In Docs, Sheets, or Slides, select Fileand thenVersion historyand thenSee version history. You can name a specific version or make a copy of a version.

For more details, read See changes to your Drive files and folders.

Make files available offline
Make files available offline

  1. Install the Google Docs Offline extension.
  2. In Drive, click Settings ""and thenSettings.
  3. In the Offline section, check the Create, open and edit your recent Google Docs, Sheets, and Slides files on this device while offline box.
  4. Click Done.
  5. Right-click a file and turn on Available offline.

To learn how to access files offline from your desktop or mobile, see Access stored Drive files without the internet.

*These instructions are primarily web only.

 


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

 

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