Plan and hold a meeting

Open Gmail, Calendar, Docs, Sheets, or Slides and on the right, click Tasks .

Compose a new email:

	Open Gmail.
	On the left, click  Compose.
	(Optional) To change your window size, in the upper corner, click Maximize  or Exit full screen .
	Add recipients and a subject.
	Enter your message. Email you start writing but don't send are automatically saved in Drafts on the left.
	(Optional) Add attachments, such as Drive files  or photos .
	Click Send.

Tip: To cancel sending an email, at the bottom of the window, click Undo. This option appears briefly, but you can change how long it lasts. See Undo sending your mail.

Send a direct message to someone:

1. Open Chat.
2. On the left, click Find people, rooms, bots.
3. Enter a name or email address or select a contact from the suggestions.
4. Enter your direct message and click Send .

Send a direct message to a group:

1. On the left, click Find people, rooms, botsGroup Message.
2. Enter names or email addresses or select contacts from the suggestions.
3. After you add your contacts, click Message.
4. Enter your DM and click Send  .
5. (Optional) To hide a group DM, on the left, point to the direct message and click More Hide conversation .

1. In Calendar, choose an option:
   • Click an empty time slot in the calendar grid.
   • Click Create.
2. Add an event title, date, and time.
3. (Optional) To create the event on another calendar you have edit access to, at the bottom click your calendar name and select another calendar. 

You can create a new document right in Google Docs or in Google Drive.

Choose an option:

• From the Docs, Sheets, or Slides homepage: Click Create  .
• In Drive, click NewGoogle Docs/Sheets/SlidesBlank document or From a template.

1. In Calendar, choose an option:
   • Click an empty time slot in the calendar grid.
   • Click Create.
2. Add an event title, date, and time.
3. (Optional) To create the event on another calendar you have edit access to, at the bottom click your calendar name and select another calendar. 

1. In the Add guests field, enter the first few letters of a person’s name or email address. Matching addresses in your organization’s directory appear as you enter text.
2. Click a suggestion to add that person to the event. If no suggestions appear, enter your guest’s full email address. After you add a guest to your event, their calendars appear alongside yours.
3. (Optional) You can add a Google Groups mailing list address to invite a large group of people at once.
   For more information about inviting a large group, see managing large events in Calendar.
4. (Optional) To check your guest's availability, choose an option:
   • To open your calendar and see your guest’s calendar and availability, click See guest availability.
   • To see a list of suggested meeting times for guests, click Suggested times and select an option. 
5. (Optional) To mark a guest’s attendance as optional, point to the guest's name and click People .
6. (Optional) To allow guests to modify the event, invite others, or see the guest list, click Guest permissions and check the appropriate boxes.

Note: If you create an event in Calendar and do not give guests permission to modify the event, they will not be able to change the event's date or time on their own calendar.

1. Open Calendar and click  CreateEvent.
2. Go to the Add guests section and enter the person's email address.  
3. (Optional) To open your calendar and see your guest’s calendar and availability, click See guest availability.
4. (Optional) To see a drop-down list of suggested meeting times for guests, click Suggested times and select an option.
5. Click a time slot and then click Save.

Note: You can also get a suggested meeting time after you add guests. Under the list of guests, click Suggested Times and choose a time.

Note: If you don’t see resources, room details, or automatic room suggestions, your G Suite administrator might not have set them up for your organization.

It’s easy to schedule a Meet video meeting in Calendar—just add one or more guests to the event, or click Add conferencing. After you save the event, a meeting link and dial-in number are added to the event.

1. Click the Add description or attachments field.
2. Add details, such as contact information, instructions, or links for your event.
3. (Optional) Format your description by bolding, italicizing, underlining, or adding lists and links.

When you’re finished filling in the details, save your event and send invitations.

1. Click Save.
2. Choose an option:
   • Send to notify guests by email
   • Don’t send to skip notifications at this time
   • Dismiss to continue editing the invitation
3. If you’re inviting people from outside of your organization, click:
   • Invite external guests to notify them.
   • Continue editing to notify them later. 
4. (Optional) To open your event on the Edit event page, click More options.

Update an existing event:

You can invite more guests, change the meeting location, and more.

1. In the calendar grid, click the event  Edit .
2. To invite more guests, change the meeting location, or add attachments, make your changes and click Save.

Note: If the event organizer hasn’t given you edit permissions, you can't make changes to the event time or its duration.

If you need to track attendance for your event, you can instantly see who’s accepted or declined your invitation, and who’s proposed a new meeting time.

Check guest attendance:

1. In the Calendar grid, click the event.
2. Go to the Guests field to see a list of responses from your guests. You might have to click the Down arrow to see the responses.

Respond to a proposed new meeting time request:

1. In the Calendar grid, click the event.
2. In the Guests section, go to the proposal and click Review proposed time.
3. To accept the new proposed time, click Save.
4. (Optional) To notify guests about the new meeting time, click Send.

1. In Drive, right-click the file or folder you want to share and select Share .

   In Docs, Sheets, or Slides, at the top, click Share.

   Note: You can only share files that you own or have edit access to.

2. Under People, enter the email address of the person or group you want to share with.

   Note: If you don't see this option, contact your G Suite administrator.

3. Click Edit and choose the access level:

   • Can edit—Collaborators can add and edit content as well as add comments.
   • Can comment (Select files only)—Collaborators can add comments, but can't edit content.
   • Can view—People can view the file, but not edit or add comments.

   Everyone you share with receives an email with a link to the file or folder.

4. (Optional) To add a note to the email, enter your note. To skip sending an email, uncheck the Notify people box.
5. Click Send.

Use this project plan template

1. In Docs, Sheets, or Slides, select the text you'd like to comment on.
2. Click Add comment .
3. Enter your comment in the box.
4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
5. (Optional) To assign the comment to a specific person, check the Assign to box.
6. Click Comment or Assign.

1. In Calendar, click the name of the event in your calendar grid.
2. Click Edit  and make your changes to the event.
3. Click Email  and enter a message.
4. Click Send.

1. In Calendar, click the event you want to join.
2. Click Join Hangouts Meet and in the window that opens, click Join Meeting.

Use this Hangouts Meet cheat sheet.

1. In Google Drive, open the Google Docs, Google Sheets, or Google Slides file you want to share or present.
2. (Optional) To edit a document, spreadsheet, or presentation simultaneously with your guests:

   1. In the upper-right corner, click Share.
   2. Add a title to your document and click Save.
   3. Add your meeting guests and give everyone Can edit access.
   4. Click Send.

3. Open Hangouts Meet and join the meeting.
4. Click Present now and choose what to share:

   • Your entire screen
   • A window

5. Click Share.
6. (Optional) To stop sharing your screen at any time, at the bottom of your screen, click Stop sharing.

1. In Docs, Sheets, or Slides, select the text you'd like to comment on.
2. Click Add comment .
3. Enter your comment in the box.
4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
5. (Optional) To assign the comment to a specific person, check the Assign to box.
6. Click Comment or Assign.

1. In Calendar, click the name of the event in your calendar grid.
2. Click Edit  and make your changes to the event.
3. Click Email  and enter a message.
4. Click Send.

1. In Docs, Sheets, or Slides, select the text you'd like to comment on.
2. Click Add comment .
3. Enter your comment in the box.
4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
5. (Optional) To assign the comment to a specific person, check the Assign to box.
6. Click Comment or Assign.

1. In Calendar, choose an option:
   • Click an empty time slot in the calendar grid.
   • Click Create.
2. Add an event title, date, and time.
3. (Optional) To create the event on another calendar you have edit access to, at the bottom click your calendar name and select another calendar.