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Tips to collaborate during video meetings

Google Workspace productivity guide

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Tips to communicate

Tips for group interactions

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Tips to communicate

Raise your hand to speak

You can virtually raise your hand in a video meeting to let others know you have a question or to indicate that you want to speak.

To raise your hand in Meet, click on the “Raise hand” button on the bottom bar during the meeting.

Learn how

Raise your hand

  1.  Scroll to the bottom of the screen and then click Hand raise Hand Raise.

Lower your hand

  1. Scroll to the bottom of the screen and then click Lower hand Hand Raise.

 

 

Pin a meeting participant or presentation

Select a participant from the "People" tab to pin them. Pin up to 3 items to see a participant and presentation at the same time.

 How to use multi-pinning in Google Meet

Learn how

Important:

  • You can't pin things in companion mode. Learn more about companion mode.
  • You can only pin things when you join with full audio and video.
  • If you use a sign language interpreter, pin the presentation and interpreter at the same time.
  • You can pin a participant, presentation, or up to 3 items in Google Meet.
  • Hosts and co-hosts can pin up to 3 tiles for other participants.

Pin up to 3 things in Google Meet

  • Your meeting room: Next to the room, click Pin .
  • Participants, presentations, or rooms: Next to the meeting participant, presentation, or room, click Menu  and then Pin .

Tip: If 3 items are already pinned, the option to pin is grayed out on additional tiles.

To unpin, click Menu  and then Unpin .

Learn more at the Google Meet Help Center

 

 

Present to a video meeting using your mobile camera

With the Meet app, you can reverse the camera on your mobile device during a video meeting. For example, you might want to show a whiteboard or notes in the room you're in.

Learn how

Reverse your camera on Android

  1. Open the Meet app Meet app.
  2. Join a video meeting.
  3. On the top right corner, tap Switch camera .

Reverse your camera on iOS

  1. Open the Meet app Meet app.
  2. Join a video meeting.
  3. On the top right, tap Switch camera Flip camera.

 

 

Provide meeting details and attachments

To give your guests important event information, you can add documents, spreadsheets, meeting notes, and other files directly to an event. You can find video call details and attachments from within a meeting.

Learn how
  1. Join a Meet video meeting.
  2. At the bottom right, click the Meeting details  and then Copy joining info Copy
  3. Paste the meeting details in an email, chat, or other app.
  4. Click Send.

Tip: To open files attached to the calendar event, click Attachments Attach.

Learn how to add attachments to calendar events

 

 

Tips for group interactions

Hold a Q&A session

During a video meeting, you can use Q&A in Meet to submit and upvote questions without disrupting the flow of the meeting or an important presentation. After a meeting, the moderator gets a detailed report of all the questions.

Learn how

Ask other participants a question

  1. In a meeting, at the bottom right, click Activities  and then click Questions.
  2. At the bottom right, click Ask a question.
  3. Enter your question and then click Post.
    • To ask your question anonymously, check the option "Post Anonymously."

Find, upvote, or delete a question

  1. In a meeting, at the bottom right, click Activities  and then click Questions.
    • To sort questions by popularity or chronologically, next to "Popular," click Down arrow  and select an option.
    • To view everyone’s questions, click All questions.
    • To view only your questions, click My questions.
    • To upvote a question, on the question, click Upvote .
    • To delete a question, on the question, click Delete .

Learn more at the Google Meet Help Center

 

 

Use a virtual whiteboard for brainstorming

You can start or open a jam with Google Jamboard during a video meeting in Meet. Jamboard is a virtual whiteboard where you can brainstorm ideas with others.

With Meet, you can also use Miro, a third-party whiteboarding application. The Miro add-on in Meet lets you collaborate on a Miro whiteboard with other video call participants in real-time. Learn more about using Miro

Learn how

Start or open a Jamboard in a meeting

  1. Start or Join a meeting.
  2. At the bottom right, click Activities  and then Whiteboarding
  3. Select an option:
    • To create a new Jamboard: Click Start a new whiteboard.
    • To open an existing Jamboard from your drive, shared drives, or computer: Click Choose from Drive

      Tip: The Jamboard file will open in a new tab and a link is shared automatically via the in-call chat.

Learn more at the Google Meet Help Center

 

 

Let people vote in a poll

In Meet, you can use polls to identify topics that need more discussion or to get real-time feedback from your co-workers. A moderator can create polls for participants to vote on. During the meeting, participants get a notification about the poll and can submit a response. After the meeting, the moderator gets an email report with the poll results, which includes the names and answers of the participants.

Learn how

Create a poll (for meeting moderators)

  1. In a meeting, at the bottom right, click Activities  and then click Polls.
  2. Click Start a poll
  3. Enter a question and add options for the poll.
    • Tip: You can let users respond anonymously to Polls. Before you save or launch your poll, turn on Responses appear without names .
  4. Choose one:
    • To post your poll, click Launch.
    • To save your poll so you can launch it later, click Save.

    Tip: Polls you save remain listed under Polls for the duration of the meeting. After the call ends, all polls are permanently deleted. Meeting moderators are emailed a polling report at the end of the meeting.

  5. After a poll is launched, to vote on your own poll, select one of the optionsand thenclick Vote.

Submit a response for a poll (for meeting participants)

  1. In a meeting, at the bottom right, click Activities  and then click Polls.
  2. In the poll, select your response and then click Vote.
    Tip: After you click Vote, you can’t change your response.

Learn more at the Google Meet Help Center

 

 

Use breakout rooms

In Google Meet, if the meeting moderator allows, you can join a breakout room and have a discussion in a smaller group. Meeting participants with non-Google user accounts need to join the main meeting room first, before they can be assigned to a breakout room as anonymous users. You can’t add non-Google users to breakout rooms via Google Calendar.

Note: You can’t currently live stream or record breakout rooms.

Learn how

Create breakout rooms in advance on Calendar

In calendar.google.com choose either:

For a new meeting:

  1. Create a new Google Calendar event.
  2. Click Add Google Meet video conferencing.
  3. Add participants.
  4. Click Change conference settings .
  5. On the left, click Breakout rooms .
  6. Choose the number of breakout rooms, then choose an option:
    • Drag participants into different rooms.
    • Enter names directly into a room.
    • Click Shuffle to mix the groups.
  7. Click Save.

For an existing meeting:

  1. Open an existing Google Calendar event.
  2. Click Edit event Edit event.
  3. Under Event Details, click Change conference settings .
  4. On the left, click Breakout rooms .
  5. Choose the number of breakout rooms, then choose an option:
    • Drag participants into different rooms
    • Enter their name directly into a room
    • Click Shuffle to mix the groups
  6. Click Save.

Create breakout rooms during a video meeting

  1. On your computer, start a meeting. 
  2. At the bottom right, click Activities  right arrow Breakout rooms.
  3. In the Breakout rooms creation panel, choose the number of breakout rooms. You can create up to 100 breakout rooms in a call. 
  4. Call participants are distributed across the rooms. To manually move people into different rooms, you can:
    • Enter the participant’s name directly into a breakout room.
    • Drag and drop a participant’s name into another breakout room. 
    • Click Shuffle  to randomly mix up the groups.
  5. At the bottom right, click Open rooms.

Learn more at the Google Meet Help Center

 

 

Live stream a video meeting

Supported editions for this feature: Enterprise Standard and Enterprise Plus; Teaching and Learning Upgrade and Education Plus.  Compare your edition

When you need to present to a large audience, use Meet (or Calendar) to create a live-stream event. Up to 250 participants can attend. Or, you can add up to 100,000 view-only guests. You can’t see or hear view-only guests in the meeting, and they can’t present, record, or control streaming.

Learn how

Create a live stream event

  1. Open Google Calendar.
  2. ClickCreateand thenEventand thenMore options.
  3. Add the event details, such as date, time, and description.
  4. Add the guests that can fully participate in the video meeting. 
    • All guests added to this event can be seen, heard, and present their screen.
    • People from other organizations and trusted domains can be added. Only people in your organization can record and control streaming.
  5. Next to Join with Google Meet, click the Down arrowand thenAdd live stream.
  6. Click Add live stream again to confirm.
  7. Click Saveand thenSend.
    Note: Streaming does not automatically start. During the meeting, at the bottom right, click, click Live Streamingand thenStart streaming.

Learn more at the Google Meet Help Center

 

 

Track attendance in video meetings

You can use this feature only if your organization supports it. For help, contact your administrator.

You can use attendance reports in Meet to keep track of who attended video meetings and for how long. After the meeting, the organizer receives an email with an attached Google Sheets attendance report with the participant's name, email, and the length of time the participant stayed on the call.

Learn how

Track attendance in Google Meet

Inside a meeting:

  1. From the bottom, click Host controls .
  2. From the side panel that opens, toggle Attendance tracking on or off.

Track attendance from your Calendar

Go to calendar.google.com and chose one: 

  1. Create a new event and then click Add Google Meet video conferencing
    1. On the right, click Change conference settings Settings
    2. Check the box next to "Attendance tracking" and then click Save.  
    3. Finish setting up your event.
  2. Click an existing meeting and then click Edit event
    1. Under event details, click Change conference settings Settings
    2. Check the box next to "Attendance tracking" and then click Save.  

Learn more at the Google Meet Help Center


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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