Control conferencing for Calendar events (for admins)

As an administrator, you can make Google Meet the default video conferencing provider and control whether conference links are added to Google Calendar events. You can also make an add-on, such as a third-party conferencing provider, the default provider.

Make Meet the default conferencing provider

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Appsand thenGoogle Workspaceand thenCalendar.
  3. Go to Sharing Settingsand thenVideo conferencing.
  4. Check the Make Google Meet the default video conferencing provider when available box.
  5. Click Save.

You set the defaults for your organization, but your users can also adjust video conferencing preferences for their account.

Automatically add video conferences to Calendar events

If you make Meet the default for conferencing and add conferencing to events, Meet meeting links are automatically added to events that have at least one participant. If Meet is not the default for your organization, the add-on set as default or the conferencing solution a user last used to create an event is added to new events they create.

To automatically add conferencing to events:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Appsand thenGoogle Workspaceand thenCalendar.
  3. Go to Sharing Settingsand thenVideo conferencing.
  4. Check the Automatically add video conferencing to events users create box.
  5. Click Save.

Make an add-on the default for conferencing

Before you begin: Install conferencing add-ons for your users and decide which add-ons are allowed for your organization. For more details, go to Allow add-ons for Calendar.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Appsand thenGoogle Workspaceand thenGoogle Meet.
  3. Click Service status.
  4. Select Off for everyone and click Save
  5. Install the desired conferencing add-on for your domain.
  6. (Optional) To automatically add conferencing for Calendar events using the installed add-on, go to Automatically add video conferences to Calendar events above on this page.

Users can install or uninstall their conferencing add-ons using the Google Workspace Marketplace and Calendar.

Add only one conference to an event

You can only attach a single conference to the conferencing field of a Calendar event. If you add additional conference details into location fields or event descriptions, it can cause confusion when users are trying to join the meeting. 

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