Drive storage FAQ for admins
Here are common questions for admins who manage Google Drive for an organization, about storage space for your users' Drive files.
Drive storage is shared between Google Drive, Gmail, and Google Photos. The amount of free storage for each user depends on the type of your account:
(1 TB if 4 or fewer users)
No free storage quotas
If needed, you can purchase additional storage.
Content created with Docs editors or My Maps doesn't count toward storage quotas. To learn more, see What uses my storage space?.
Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB cannot upload additional files that day. Uploads that are in progress will complete. The maximum individual file size that you can upload or synchronize is 5 TB.
Drive storage is for users and Cloud Storage is for developers.
Multiple revisions of a file are available online, but only the latest version is available on your computer. The online revisions are not counted toward your storage quota unless you’ve explicitly decided to keep older revisions.
No. Only one version counts against your storage quota.
No. Files that have been shared with you in Drive never count toward your storage limit, even if you move them to My Drive.
See what uses your storage space.
With Drive File Stream, this is no problem. Your files are stored exclusively online unless you make them available for offline access.
With Backup and Sync, if you don't have enough storage on your computer you can choose to sync only a subset of folders in Drive. See Back up & sync files with Google Drive to learn more.
The user can still access any files already in Drive, but they'll receive a warning and won't be able to add additional files until they're under quota or have their quota increased.