Drive storage FAQ for admins

Here are common questions for admins who manage Google Drive for an organization, about storage space for your users' Drive files.

Questions

What are the Drive storage and file size limits?

Drive storage is shared between Google Drive, Gmail, and Google Photos. The amount of free storage for each user depends on your type of account:

  • G Suite Basic
  • Business Starter
30 GB
  • Business Standard
2 TB
  • Business Plus
5 TB
  • G Suite Business
  • Education
  • Enterprise for Education
Unlimited storage
(1 TB if 4 or fewer users)
  • Legacy free edition of G Suite
  • Individual personal accounts
15 GB
  • Essentials

No free storage quotas
Pooled storage limits

If needed, you can purchase additional storage.

Content created with My Maps doesn't count toward storage quotas.

Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB cannot upload additional files that day. Uploads that are in progress will complete. The maximum individual file size that you can upload or synchronize is 5 TB.

What is the difference between Google Drive storage and Google Cloud Storage

Drive storage is for users and Cloud Storage is for developers.

Do multiple revisions of a file count against my storage limit?

Multiple revisions of a file are available online, but only the latest version is available on your computer. The online revisions are not counted toward your storage quota unless you’ve explicitly decided to keep older revisions.

If a file is in multiple Drive folders on the web, does it count against my quota multiple times?

No. Only one version counts against your storage quota.

Do files that have been shared with me count toward my storage quota?

No. Files that have been shared with you in Drive never count toward your storage limit, even if you move them to My Drive.

See what uses your storage space.

What if I use more storage online than I have available on my computer?

With Drive File Stream, this is no problem. Your files are stored exclusively online unless you make them available for offline access.

With Backup and Sync, if you don't have enough storage on your computer you can choose to sync only a subset of folders in Drive. See Back up & sync files with Google Drive to learn more.

What happens if a user is over their quota or a storage license is removed?

The user can still access any files already in Drive, but they won't be able to add additional files until they're under quota or have their quota increased.

Starting June 1, 2021, any newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward Drive storage. Existing files within these products will not count toward storage, unless they’re modified on or after June 1, 2021. If you are over quota, you can’t create new files in these products, and until you reduce your storage usage, neither you nor anyone else can edit or copy your affected files. Learn more.

Organizations that need additional storage should upgrade their Workspace edition.

Ultimately, you are limited to the amount of storage described in our terms of service, and we reserve the right to disable uploads to Drive if you exceed your limit.

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