As an administrator, you can turn Google Tasks on or off for people in your organization. People who have Tasks turned on can create and manage tasks:
- In Calendar
- In Chat, Gmail, or Docs editors using the Tasks sidebar
- In Docs, assigning tasks from checkbox items
- In Gmail using the Tasks tab in chat spaces (for teams)
When you turn off Tasks in your organization
People who have Tasks turned off don't see Tasks in Calendar or in the sidebar in Gmail, Google Docs editors, or Chat. Also, they don't see the Tasks tab in spaces in the integrated Gmail experience. However, they still see task updates in the chat stream if someone else updates a task in a space. See Create & assign tasks in Google Chat.
People who have tasks turned off will still see tasks created within a document. They can interact with tasks in the document, but they can’t view any tasks assigned to them from that document in their personal task list.
If you turn off Tasks after a task was assigned to a user in your organization from a document, and then the task is deleted from the document, the delete will not be synced to Tasks. The task will be deleted in the document, but it will be available in the personal task list of the person assigned the task if you turn Tasks back on. See Assign Tasks from Google Docs.
To control who uses Tasks in your organization
Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).
In the Admin console, go to Menu AppsGoogle WorkspaceTasks.
- Click Service status.
To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.
(Optional) To turn a service on or off for an organizational unit:
- At the left, select the organizational unit.
- To change the Service status, select On or Off.
- Choose one:
- If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
- If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
Note: Learn more about organizational structure.
To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.