Turn Search and Assistant on or off

As an administrator, you can control who uses Google Search and Assistant services with their account. Just turn the service on or off for those users in your Admin console. Users who have it on can use their account to see personal results, get better speech recognition, and access additional features.

Things to note:

  • Allow Google Workspace users to access data and services through the Google Assistant. For details, see Let users access Google Workspace below.
  • Some features may also require the Web & App Activity service to be turned on. For details, see Turn Web & App Activity on or off
  • Users whose service is off can still use Search and Assistant without using or saving information with their account. 
  • When using Google Search, users will see the Sign in button even if they are already signed in.

Control who uses Search and Assistant

Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenAdditional Google services.
  3. Click Search and Assistant

    Tip: Scroll to see all services. Or at the left, choose a Filter to narrow the list, for example, based on status or popularity.

  4. At the top right of the box, click the Down arrow "".
  5. To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

  6. (Optional) To turn a service on or off for an organizational unit:

    1. At the left, select the organizational unit.
    2. Select On or Off.
    3. Click Override to keep your setting if the service for the parent organizational unit is changed.
    4. If Overridden is already set for the organizational unit, choose an option:
      • Inherit—Reverts to the same setting as its parent.
      • Save—Saves your new setting (even if the parent setting changes).

    Learn more about organizational structure.

Let users access Google Workspace data

  1. From the Admin console Home page, go to Appsand thenAdditional Google services.
  2. Click Search and Assistant
  3.  In the Google Assistant settings section, turn User access to Google Workspace data and services on. 
  4. Click Save.
  5. To turn a service on or off for everyone in your organization, click on the Service status sectionand thenselect On for everyone or Off for everyone.
  6. Click Save.
  7. (Optional) To turn a service on or off for an organizational unit, see step 6 above.

Related topics 


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