Turn Tasks on or off for users

As an administrator, you can turn Google Tasks on or off for people in your organization. People who have Tasks turned on can create and manage tasks:

  • In Calendar
  • In Gmail or Docs editors using the Tasks sidebar 
  • In Gmail using the Tasks tab in chat rooms (for teams)

People who have Tasks turned off don't see Tasks in Calendar, Gmail, or Docs editors. Also, they don't see the Tasks tab in rooms in the integrated Gmail experience. However, they still see task updates in the chat stream if someone else updates a task in a room. Learn more about integrated Gmail.

To control who uses Tasks in your organization

Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. Go to Appsand thenGoogle Workspaceand thenTasks.
  3. Click Service status.
  4. To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

  5. (Optional) To turn a service on or off for an organizational unit:

    1. At the left, select the organizational unit.
    2. Select On or Off.
    3. Click Override to keep your setting if the service for the parent organizational unit is changed.
    4. If Overridden is already set for the organizational unit, choose an option:
      • Inherit—Reverts to the same setting as its parent.
      • Save—Saves your new setting (even if the parent setting changes).

    Learn more about organizational structure.

  6. To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.
Changes typically take effect in minutes, but can take up to 24 hours. For details, see How changes propagate to Google services.  

Next steps

For details on how to use Tasks, see Google Tasks Help Center and Use Google products side by side.

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