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Migrate content to a Team Drive

As a G Suite administrator, you can:

  • Allow users to move individual files. 
  • Migrate existing Drive folders to Team Drives (super admins and delegated users)

Notes

  • Moving files changes ownership to the Team Drive. 
  • Any content owned by someone in a different domain is not moved. The content remains in the original My Drive location. 
  • Migrating folders creates a copy of the folder structure in the destination Team Drive. Users should update any direct links to point to the new Team Drive folders.
    Note: While permissions explicitly granted on individual files will be preserved, any permissions granted on (or inherited from) folders are not copied.
  • Moved files remain in the user's Shared with me and Recent locations.
  • Files are removed from any other Drive location (such as My Drive) when moved to a Team Drive.
  • Any files hidden are still moved to a Team Drive and visible to all Team Drive members.
  • File permissions and links are not changed. People who are not Team Drive members can still access the file with previously granted permission.
Allow users to migrate other user's files 
they can edit to Team Drives
As a G Suite administrator, you can allow users to move individual files into Team Drives. This can be helpful for day-to-day collaboration among teams, and to make sure the final document version is in a shared location.

Users must have Edit access for the files they want to migrate, and the file owner must be a member of the destination Team Drive.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.
  3. Click Migration settings.
  4. Next to User options, select Allow users to migrate files to Team Drives.
  5. Click Save.

Notes

  • When this checkbox is turned off, file owners and domain administrators will still be able to migrate files to Team Drive.
  • Moved files remain in the user's Shared with me and Recent locations.
  • Files are removed from any other Drive location (such as My Drive) when moved to a Team Drive.
  • File sharing links and permissions are not changed. People who are not Team Drive members can still access the file with previously granted permission.
Migrate Drive folders to Team Drives (super admins and delegated users)
G suite administrators and delegated administrators can migrate existing My Drive folders to Team Drives. Use this feature to help users adopt Team Drives.
  1. Carefully review the notes at the top of this article to understand the impact of moving files and folders to a Team Drive.
  2. For the existing folders, ask users to grant view access or higher to your administrator account.
  3. Ask your users to add you as a member of the Team Drive where the folders will be moved.
    Tip: You must have edit or full access.
  4. In a web browser, open drive.google.com and confirm that you’re signed in to your administrator account.
    • In the top-right corner, click the account profile picture.
    • Sign out and sign back in to your administrator account, if necessary. 
  5. In the browser window, expand the My Drive and Team Drives folders to display the My Drive folders you want to move, and the Team Drive folders where you will move them. 
  6. Drag the My Drive folders to the Team Drive folder.
  7. Accept the confirmation message to begin the migration process.

Delegate admin migration rights to a user

You can give a user the ability to move entire folders from a My Drive location to Team Drives.
Important: When using this option, make sure that the user understands the consequences of his/her actions. The user has the same access as a super administrator.  File and folders are also removed from any other Drive location, and ownership is changed from the original owner to the Team Drive.
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Users.
  3. Click a user's name to open their account page.
  4. Scroll to the bottom and click Show more.
  5. Click Admin roles and privileges.

    Tip: To see the privileges granted by the user's current roles, click View Privileges.

  6. Click Create new roles.
    Tip: Learn how to create custom administrator roles.

  7. On the Privileges tab, select Services > Drive and Docs, and check Move any file or folder into Team Drives box.

  8. Click Save changes.

 

 

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