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Manage your Team Drive users and activity

As a G Suite administrator, you can manage the Team Drives in your organization, and the members of a Team Drive. You can also migrate folders to a Team Drive, and perform other functions.

Note: Team Drives is turned on by default for new G Suite accounts. Organizations with G Suite accounts before July 2017 may need to turn Team Drives on for their domain or specific organizational units.

Turn Team Drive creation on or off

You can enable or disable a user’s ability to create new Team Drives for specific organizational units, such as a sales department or regional office. 

After Team Drives is enabled, any user in that organizational unit can create a Team Drive. 

Important notes

  • Wait for up to an hour after turning on Team Drives for changes to be applied. Clicking the Create button before then may result in an error.  If this occurs, please wait and try again later.
  • When Team Drives creation is disabled for an organizational unit, users in that organization can’t create new Team Drives, but they can be added to other Team Drives both within and outside of your domain.
  • All Team Drives in a domain will be set to the domain's top-level organization settings. 
    • For example, if external sharing is disabled for the user's organization unit, but allowed at the top-level domain, the user will be able to share documents in Team Drives with people outside the company.

Instructions

  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.

  3. Make sure that Drive is turned on  (click More More and select ON for everyone).

  4. Select Sharing settings.

  5. Select the desired organizational unit. Otherwise, your settings apply to your entire organization.

  6. Under Team Drive creation, check or uncheck Prevent users in <your-domain> from creating new Team Drives.
  7. Click Save.
  8. Wait for up to an hour after turning on Team Drives for changes to be applied. Clicking the Create button before then may result in an error.  If this occurs, please wait and try again later.
Set file sharing permissions

Set the file sharing permissions for your organization

As a G Suite administrator, you can control if users can share files outside of your organization. See set the file sharing permissions for your organization
Note: All Team Drives in a domain use the domain's top-level organization settings. For example, if external sharing is disabled for the user's organization unit, but allowed at the top-level domain, the user will be able to share documents in Team Drives with people outside the company.

Share all files and folders in a Team Drive

Add members to a Team Drive to share all of the files and folders in the Team Drive.

See Share files from Team Drives for more information.

Share a specific file

Team Drive members can also share specific files with people who are not members of the Team Drive.

See Share files from Team Drives for more information.

Manage Team Drives and membership
As a G Suite administrator, you can view and manage the Team Drives in your organization.
Tip: To add multiple members, we recommend adding Google groups. Multiple email addresses can be separated with a comma, but if an address is invalid, the action will fail and the error message will not  specify the invalid address.
  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenDrive and Docs.

  3. Make sure that Drive is turned on for your organization.

  4. Select Manage Team Drives.

  5. Click Filter Filter to select a filter option, such as Team Drives with no members.
  6. Change Team Drive membership.
    1. Click a Team Drive name.
    2. Next to a user, click the Down arrow Down Arrow to change their access level or remove them from the Team Drive.
    3. To add new members:
      1. Click Add Members.
      2. Enter the Google group, names or email addresses of the people you want to invite.
      3. Use the optional settings:
        • Select an access setting. By default, members can upload, edit, delete files, and invite other members.
        • Enter a custom message for the email notification.
        • Select Skip sending notifications—New members won’t receive a welcome message and link to open the Team Drive.
      4. Click Send.
    4. Click Done.
Manage a user's Team Drives
As a G Suite administrator, you can view the members and their access in Team Drives.
  1. Sign in to the Google Admin console.
  2. From the Admin console dashboard, go to Users.
  3. Select a username.
  4. Click Team Drives.
    You can view the Team Drives to that the user belongs.
  5. Select a Team Drive to add or remove members.
Manage and access Team Drive files using Google Vault
Users with Vault privileges can search, export, set retention policies, and place legal holds on files in your organization’s Team Drives using Google Vault. 
Learn more

Note:  See also Migrate content to a Team Drive.

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