Let Directory users change their profile photo and information

This page is for administrators. To learn how to change your profile information, go to Change your Google Account name & other info.

As a Directory administrator, you control what profile information users can change for themselves, like their profile photo, at About me or in their Google Account. If you allow it, users can change their profile name, photo, gender, birthday, or work location.

Update profile editing

Before you begin: To apply the setting for certain users, put their accounts in an organizational unit (to set by department) or a configuration group (to set for users across or within departments).

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. At the top-right corner, click Moreand thenAllow users to edit profile.
  4. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
  5. Under Profile editing, check the boxes for the profile information you want to let users change.
    For more information about the choices, go to the Name, Photo, Gender, Birthday, or Work location sections below.
    If you disable name editing, click Continue.
  6. Click Save. If you configured an organizational unit or group, you might be able to Inherit or Override a parent organizational unit, or Unset a group.


user profile name example

To allow users to edit their profile name and nickname, check the Name box. The profile name and nickname are used throughout Google Workspace apps, including Gmail, Contacts, shared docs, and calendar invites. When a user edits either their profile name or nickname, it overrides the admin-set names. Only the User details page in the Google Admin console shows the admin-set names.

If you uncheck Name, user-modified names and nicknames are deleted, and names are reverted to the admin-set names.


Hover over a user

To allow users to edit their profile photos, check the Photo box. If you add a profile photo for a user, it overrides the user-set photo.

If you uncheck Photo, only an admin can set or update a user's profile photo.

Note: Changes typically take effect in minutes, but can take up to 24 hours.


User profile gender example

To allow users to edit their gender, check the Gender box.


User profile birthday example

To allow users to edit their birthday, check the Birthday box. Google Workspace for Education edition accounts don't have this control; Google Workspace for Education account users are never allowed to update their birthday.

Note: If a user enters a birthday indicating they're too young, their account might be disabled.

Work location

User profile location example

To allow users to change their work location, check the Work location box. Users can edit their desk location in Calendar settings. For more information, go to Set up room booking suggestions.

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