View Apps reports on your organization

As your organization's administrator, you can use Apps reports to review trends or see an overview of administrative information. The reports generate a series of charts and graphs that display information for all users in your domains. To view user-level data instead, go to Check user or admin activity.

Step 1: Open your Apps report

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. In the Admin console, go to Menu  ReportingApps Reportschoose a report.

   Requires having the Reports administrator privilege.

Step 2: Understand Apps report data

Notes:

• Depending on which Google Workspace edition you have, you may not have access to all of the following reports.
• Admin status is no longer available in reports. To view admin information in your Google Admin console (at admin.google.com), go to Account > Admin Roles > View Admins next to the relevant role.  To view roles assigned to a specific user, you can also access admin information at Director > Users > User > Admin Roles and privileges or use the API.

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Accounts

Report type	Description
2-Step Verification enrollment and enforcement	Number of users in your domains who are enrolled in 2-Step Verification, and the number of users in your domains who are required to be enrolled in 2-Step Verification.
Password length compliance	Number of users in your domains who are compliant or non-compliant with password length requirements. For instructions on setting password requirements, go to Enforce and monitor users' password requirements.
Password strength	Number of users in your domains who have a strong or weak password based on the password requirements set by an administrator. For instructions on setting password requirements, go to Enforce and monitor users' password requirements.
User account status	User’s account status (Active, Blocked, or Suspended) A blocked user has violated the Terms of Service. Our system automatically suspends the user and marks them as Abusive. For more information, you can contact support. A suspended user has an account that has been temporarily disabled by an administrator. As an administrator, you can suspend a user temporarily without deleting the domain profile or associated information, such as documents and presentations. Suspended users can't sign in until an administrator restores a suspended user. Note: The Active user account status includes soft-deleted users.
Less secure apps access	Number of users in your domains, by whether the user has the option to block or allow (Allowed or Denied) less secure app access to their own accounts.
Storage used by apps	Storage (in MB) used by all users in your domains for Gmail, Google Drive, and Google Photos.
Total storage used	Storage (in MB) used by all users in your domains.

Gmail

Report type	Description
Total emails	Total number of emails stored by all users in your domains
Inbound email: Delivery	Total number of inbound messages (delivered, rerouted, rejected) received by your users from senders outside your organization's associated domains
Inbound email: Spam	Number of inbound messages tagged as spam, shown as a fraction of total inbound messages
Inbound email: Encryption	Number of inbound-encrypted messages, shown as a fraction of total inbound messages
Outbound email: Delivery	Number of outbound-delivered messages (delivered, rerouted, rejected), shown as a fraction of total outbound messages
Outbound email: Encryption	Number of outbound-Transport Layer Security (TLS)-encrypted messages, shown as a fraction of total outbound messages

To learn more about inbound and outbound email messages in reports, go to Definitions for inbound, outbound, and internal mail.

Known issue for Gmail app reports—Messages rejected by the "default routing" rule aren't counted as rejected messages. Messages with viruses detected during SMTP MSA negotiation aren't counted as rejected messages in the app reports, but are counted as Rejected in Email Log Search.

Classroom

Report type	Description
Active classes	Number of classes that had activity (submissions, grades, comments, or posts) in the last 14 days.
Posts created	Total number of posts created by teachers and students.
Classes created	Number of classes created.

Cloud Search

Report type	Description
User activity	Number of active users during a specified time period (1 day, 7 days, or 30 days), query volume, and search sessions through the Cloud Search Query API listed by search applications.
Data source	Number of items being served and items listed by status for Cloud Search data sources.

Drive

Metrics definitions include "added." This differs from previous metrics because it counts when "addition" events occur. Addition type events include creating a file, uploading, untrashing, or transferring ownership. This activity gets reported regardless of the final state of the item. Multiple addition events to the same file do not increment the count.

Report type	Description
External shares	Number of external files shared by users in the domain with the following breakdowns: Public—Files that are made publicly available Anyone with link—Files made available to anyone with the link Outside domain—Files shared explicitly with individuals or groups outside the domain
Internal shares	Number of internal files shared by users in your domain with the following breakdowns: Anyone in domain shares—Files that are shared with anyone in the domain  Anyone in domain with link shares—Files that are shared with anyone in the domain with a link Within domain shares—Files that are shared explicitly with a user or group within the domain Private shares—Files that aren't shared
Files added	Number of files in Drive added by users in the domain with the following breakdowns: Google documents added—Number of text documents added Google spreadsheets added—Number of spreadsheets added Google presentations added—Number of presentations added Google form added—Number of forms added Google drawings added—Number of Google Drawing files added Other types added—Number of non-Google files added
Active users	Total number of active Drive users in the domain, tracked daily over the most recent month. The number is incremented during the month as more users become active. Click a specific date to see the cumulative number of users who accessed Drive from the beginning of the month up to that date. The active user count resets on the first day of each month.

Meet

Report type	Description
Active users	Number of active users during a specified time period (1 day, 7 days, or 30 days) Note: Users are only counted once within a given time period. For example, if a user uses Meet 3 times during a 7-day period, the user is only counted once in the 7-day report.

Google Chat

Report type	Description
Created rooms	Total number of conversation rooms created by users, including group conversations and spaces. Note: This has been replaced by the Created Spaces report, and will be removed on July 1, 2025. Learn more
Active rooms	Total number of conversation rooms that are active, including group conversations and spaces. Note: This has been replaced by the Active spaces by messages sent report, and will be removed on July 1, 2025. Learn more
Active users	Number of users that have sent or read a message in Google Chat Note: This has been replaced by the User activity report, and will be removed on July 1, 2025. Learn more
Messages posted	Number of messages posted in Chat by users Note: This has been replaced by the Messages sent report, and will be removed on July 1, 2025. Learn more
User activity	Number of users categorized by their level of activity in chat, including reading, sending, or reacting to messages
Messages sent	Number of messages posted in Chat by your organization’s users
Messages by conversation type, 1-day	Number of messages sent by your organization’s users categorized by conversation type, including messages to spaces, direct messages, and messages to groups
Messages by attachment status, 1-day	Number of messages sent by your organization’s users with or without attachments
Messages by type, 1-day	Number of messages sent by your organization’s users broken down by type, including regular, voice, or video messages, and huddles
Messages by external user status	Number of messages sent by your organization’s users in conversations with users external to your organization. Messages posted in spaces that allow external users are considered external messages.
Active spaces by messages sent	Total number of chat spaces with messages sent in the specified period of time
Created spaces	Total number of chat spaces created by your organization’s users

Voice

Report type	Description
Total active users	Total number of users in your domain who have used Google Voice
Total licensed users	Total number of users with a Voice license
Total call duration	Total number of minutes used for all Voice calls
Total outbound calls	Total number of outgoing calls from Voice
Total inbound calls	Total number of incoming calls to Voice
Total calls	Total number of all calls, both incoming and outgoing, using Voice
Total outbound messages	Total number of outgoing text messages from Voice
Total inbound messages	Total number of incoming text messages to Voice
Total messages	Total number of all text messages, both incoming and outgoing, using Voice

Step 3: Change the data you see in the chart

1. Open your report as described in Step 1.
2. At the bottom of the chart, check the data you want to see.
3. To see data for a specific day, point at any point in the chart.

Step 4: Change the data you see in reports

1. Open your report as previously described.
2. Click Manage Reports.
3. To remove data from the report, next to the data name, click .
4. To add data to the report, next to Add new column, click the Down arrow  and select options from the list.
5. To rearrange data, drag items to new locations.
6. Click Save.

Step 5: Export your report data

You can export your Apps report data to a Google Sheet or as a CSV file.

1. Open your report as described in Step 1.
2. At the bottom of the chart, check the box next to each piece of data you want to export.
3. In the top-right corner of the report, click Download .
4. Select the format of the download.
5. Click Download.

You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.