As your organization's administrator, you can use Apps reports to review trends or see an overview of administrative information. The reports generate a series of charts and graphs that display information for all users in your domains. To view user-level data instead, go to Check user or admin activity.
Step 1: Open your Apps report
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
-
In the Admin console, go to Menu
Reporting
Reports
Apps reports
choose a report.
Requires having the Reports administrator privilege.
Step 2: Understand Apps report data
Note: Depending on which Google Workspace edition you have, you may not have access to all of the following reports.
Report type | Description |
---|---|
2-Step Verification enrollment and enforcement | Number of users in your domains who are enrolled in 2-Step Verification, and the number of users in your domains who are required to be enrolled in 2-Step Verification. |
Password length compliance | Number of users in your domains who are compliant or non-compliant with password length requirements. For instructions on setting password requirements, go to Enforce and monitor users' password requirements. |
Password strength | Number of users in your domains who have a strong or weak password based on the password requirements set by an administrator. For instructions on setting password requirements, go to Enforce and monitor users' password requirements. |
User account status |
User’s account status (Active, Blocked, or Suspended)
Note: The Active user account status includes soft-deleted users |
Admin status | Number of users in your domains, by their administrative access (Super Admin, Delegated Admin, or None). |
Less secure apps access | Number of users in your domains, by whether the user has the option to block or allow (Allowed or Denied) less secure app access to their own accounts. |
Storage used by apps | Storage (in MB) used by all users in your domains for Gmail, Google Drive, and Google Photos. |
Total storage used | Storage (in MB) used by all users in your domains. |
Report type | Description |
---|---|
Total emails | Total number of emails stored by all users in your domains. |
Inbound email: Delivery | Total number of inbound messages (delivered, rerouted, rejected) received by your users from senders outside your organization's associated domains. |
Inbound email: Spam | Number of inbound messages tagged as spam, shown as a fraction of total inbound messages. |
Inbound email: Encryption | Number of inbound-encrypted messages, shown as a fraction of total inbound messages. |
Outbound email: Delivery | Number of outbound-delivered messages (delivered, rerouted, rejected), shown as a fraction of total outbound messages. |
Outbound email: Encryption | Number of outbound-Transport Layer Security (TLS)-encrypted messages, shown as a fraction of total outbound messages. |
To learn more about inbound and outbound email messages in reports, go to Definitions for inbound, outbound, and internal mail.
Report type | Description |
---|---|
Active users | Combined report of the number of users within your domains that have used Currents within the last 1, 7, and 30 days. |
New users | Number of users within your domains that used Currents for the first time. |
Communities | Number of public, private, organization-wide, and organization-private communities owned by members of your domain, and the total number of communities. |
Collections | Number of public, organization-wide, and organization-private collections owned by members of your domain, and the total number of collections. |
New posts | Number of posts created by users within your domains. Deleted posts do not subtract from this count. |
New comments | Number of comments users within your domains create on posts. Deleted comments do not subtract from this count. |
New +1's | Number of likes users within your domains give on posts and comments. Deleted likes do not subtract from this count. |
Posts viewed | Number of times a post is viewed by users within your domains. A view occurs when a post appears on a user's screen. |
Posts reshared | Number of posts reshared by users within your domains. Deleted posts do not subtract from this count. |
Video Hangouts | Total number of video conferences generated by all users in your domains for a particular date. |
Google meeting room hardware | Number of active Google meeting room hardware used within the last 7 days. |
Report type | Description |
---|---|
Active classes | Number of 14-day active classes. |
Posts created | Total number of posts created by teachers and students. |
Classes created | Number of classes created. |
Report type | Description |
---|---|
User activity | Number of active users during a specified time period (1 day, 7 days, or 30 days), query volume, and search sessions through the Cloud Search Query API listed by search applications. |
Data source | Number of items being served and items listed by status for Cloud Search data sources. |
Metrics definitions include "added". This differs from previous metrics because it counts when "addition" events occur. Addition type events include creating a file, uploading, untrashing, or ownership transfer. This activity gets reported regardless of the final state of the item. Multiple addition events to the same file do not increment the count.
Report type | Description |
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External shares |
Number of external files shared by users in the domain, with the following breakdowns:
|
Internal shares |
Number of internal files shared by users in your domain, with the following breakdowns:
|
Files added |
Number of files in Drive added by users in the domain, with the following breakdowns:
|
Active users |
Total number of active Drive users in the domain, tracked daily over the most recent month. The number is incremented during the month as more users become active.
|
Report type | Description |
---|---|
Active users |
Number of active users during a specified time period (1 day, 7 days, or 30 days). |
Report type | Description |
---|---|
Created rooms | Total number of conversation rooms created by users. |
Active rooms | Total number of conversation rooms that are active. |
Active users | Number of users that have sent or read a message in Google Chat. |
Messages posted | Number of messages posted in Google Chat by users. |
Report type | Description |
---|---|
Total active users | Total number of users in your domain who have used Google Voice. |
Total licensed users | Total number of users with a Voice license. |
Total call duration | Total number of minutes used for all Voice calls. |
Total outbound calls | Total number of outgoing calls from Voice. |
Total inbound calls | Total number of incoming calls to Voice. |
Total calls | Total number of all calls, both incoming and outgoing, using Voice. |
Total outbound messages | Total number of outgoing text messages from Voice. |
Total inbound messages | Total number of incoming text messages to Voice. |
Total messages | Total number of all text messages, both incoming and outgoing, using Voice. |
Step 3: Change the data you see in the chart
- Open your report as described in Step 1 above.
- At the bottom of the chart, check the data you want to see.
- To see data for a specific day, point at any point in the chart.
Step 4: Change the data you see in reports
- Open your report as described above.
- Click Manage Reports.
- To remove data from the report, next to the data name, click
.
- To add data to the report, next to Add new column, click the Down arrow
, and select options from the list.
- To rearrange data, drag items to new locations.
- Click Save.
Step 5: Export your report data
You can export your Apps report data to a Google Sheet or as a CSV file.
- Open your report as described in Step 1 above.
- At the bottom of the chart, check the box next to each piece of data you want to export.
- In the top-right corner of the report, click Download
.
- Select the format of the download.
- Click Download.
You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.