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Restore a user’s Gmail and Drive data

If a G Suite user permanently deletes their Gmail or Drive data and later wants to get it back, you may be able to retrieve it for them. As an administrator, you can restore the user’s data from the Admin console within a date range you specify. 

You can only restore permanently deleted items. An item is permanently deleted when the user's Trash is emptied.

After you restore an item in Drive, the user needs to re-share the item for others to have access.

You have a limited time from when the data was permanently deleted to restore files and messages. After that, the data is gone forever.

What you can do

  • Restore data for up to 10 users at a time.
  • Restore data that was permanently deleted within the past 25 days.
  • Select a date range to restore data that was deleted within that range. 
  • Check a user’s Gmail inbox or Drive folder to confirm the data is restored.
  • Use Vault to restore Gmail messages.
  • Restore data to a Team Drive, or restore a deleted Team Drive. Learn more

What you can’t do

  • Restore data that was permanently deleted more than 25 days ago.
  • From the spam folder, restore deleted messages.
  • Restore deleted email drafts.
  • In Drive, restore deleted Google My Maps files.
  • From the user’s Trash, restore data.
  • If a user met their Drive storage quota, restore their Drive data. 

 

Restore Gmail and Drive data

Restore one user's data
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Users.
  3. Locate the user and click their name to open their account page.
  4. On the user's account page, click More More and click Restore data.
  5. Select the date range for the data you want to restore, from within the last 25 days.
  6. Select the type of data you want to restore: Drive or Gmail.
    If you leave the date range fields blank or don’t select a data type, an error message appears.
  7. Click Restore Data.
Restore data for several users
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Users.
  3. Click the box to the left of each user whose data you want to restore.
    You can select up to 10 users at a time. 
  4. On the toolbar, click More More and click Restore data.
  5. Select the date range for the data you want to restore, from within the last 25 days.
  6. Select the type of data you want to restore: Drive or Gmail.
    If you leave the date range fields blank or don’t select a data type, an error message appears.
  7. Click Restore data.

Use Vault to restore Gmail messages

If Google Vault is active for the account, you can restore Gmail messages covered by a retention rule or a hold.
More information

Restore deleted Team Drives or data

See Restore deleted files or Team Drives.

Confirm data was restored

To confirm that you restored the data: 

  1. Check the user’s Gmail inbox for restored email messages.
  2. Check the user's Drive folder for restored Drive data.
    The Drive data is restored to the user's Drive folder in the same location as before it was deleted.
Note: Depending on the amount of data you’re restoring, it might take time for restored data or messages to appear.
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